40 min

Essential digital life admin tools Life Admin Life Hacks

    • How To

It's hard to keep up with best practices for technology and the latest apps, so in this episode we chat to expert Lynette Coulston to get her tips on essential digital life admin tools.


About Lynette Coulston


Lynette Coulston had a 30+ year career in software development and IT  but in 2012 she left that all behind to create iTandCoffee, a business focussed on offering technology support and education to residents of her local area, through relaxed, social gatherings and individualised support - where technology topics could be discussed and explained in a friendly, understanding environment, over a cuppa!  


Over the years this has extended to include support and training for those in small business, for parents struggling to manage the family’s technology, for those returning to the workforce or study, and for those who just want to better understand how their technology can help them manage their day-to-day life.


This episode is full of practical tips and recommendations including:


the importance of having a digital filing system and understanding where your files are saved - this is important to teach kids too! using inbuilt functionality on your computer (eg Time Machine for a Mac) to make sure you backup your files using apps like Reminders to remind you of important life admin tasks making the most of Voice Assistants to add reminders on the go (Siri or Google Assistant) selecting a calendar app that works best for you - Lynette uses Fantastical and WeekCal when you are helping others with their technology ask them to read to you what they see on the screen or use the share screen feature in programs like Zoom setting up parental controls like Screen Time before you give children a device setting up a home router that can restrict internet access for each device to supplement parental controls making sure you have good scanning apps on your phone to scan straighten, crop, clarify  documents  - Lynette recommends Scannable, Office Lens, Adobe Fill & Sign and Photomyne making sure you have strong and different passwords to reduce the risk of phishing, Lynette recommends using a password manager (Last Pass, One Password, Dashlane) or a secure note.

We also discuss the curve of forgetting and how people can become easily frustrated when trying to use technology, particularly when they compare themselves to others. Lynette discusses the curve of forgetting and that it will be difficult to retain how to use technology unless you use it on a regular basis.


RESOURCES

IT and Coffee - Lynette’s support and training business


Time Machine - for backing up Apple computers


Siri Voice Assistant


Reminders App


Fantastical Calendar App


WeekCal - iPhone App


Setting up screentime on an iPad/iPhone


Parental control routers 


Scanning Apps - Scannable by Evernote, Office lens, Photomyne photo scanning app, Adobe - Fill and sign


Have I been pwned? - check you credentials for data breaches


Password Managers - Last Pass, One Password, Dashlane


The curve of forgetting - how information is lost over time when there is no attempt to retain it.


Episode 2 Going paperless - cloud storage


Episode 4 - Mastering To Do Lists 


Episode 3 Managing passwords and form filling data


SHARE

Please head to the Life Admin Life Hacks Facebook,  Insta or Linked In pages to connect with listeners and share your thoughts, questions or suggestions.

It's hard to keep up with best practices for technology and the latest apps, so in this episode we chat to expert Lynette Coulston to get her tips on essential digital life admin tools.


About Lynette Coulston


Lynette Coulston had a 30+ year career in software development and IT  but in 2012 she left that all behind to create iTandCoffee, a business focussed on offering technology support and education to residents of her local area, through relaxed, social gatherings and individualised support - where technology topics could be discussed and explained in a friendly, understanding environment, over a cuppa!  


Over the years this has extended to include support and training for those in small business, for parents struggling to manage the family’s technology, for those returning to the workforce or study, and for those who just want to better understand how their technology can help them manage their day-to-day life.


This episode is full of practical tips and recommendations including:


the importance of having a digital filing system and understanding where your files are saved - this is important to teach kids too! using inbuilt functionality on your computer (eg Time Machine for a Mac) to make sure you backup your files using apps like Reminders to remind you of important life admin tasks making the most of Voice Assistants to add reminders on the go (Siri or Google Assistant) selecting a calendar app that works best for you - Lynette uses Fantastical and WeekCal when you are helping others with their technology ask them to read to you what they see on the screen or use the share screen feature in programs like Zoom setting up parental controls like Screen Time before you give children a device setting up a home router that can restrict internet access for each device to supplement parental controls making sure you have good scanning apps on your phone to scan straighten, crop, clarify  documents  - Lynette recommends Scannable, Office Lens, Adobe Fill & Sign and Photomyne making sure you have strong and different passwords to reduce the risk of phishing, Lynette recommends using a password manager (Last Pass, One Password, Dashlane) or a secure note.

We also discuss the curve of forgetting and how people can become easily frustrated when trying to use technology, particularly when they compare themselves to others. Lynette discusses the curve of forgetting and that it will be difficult to retain how to use technology unless you use it on a regular basis.


RESOURCES

IT and Coffee - Lynette’s support and training business


Time Machine - for backing up Apple computers


Siri Voice Assistant


Reminders App


Fantastical Calendar App


WeekCal - iPhone App


Setting up screentime on an iPad/iPhone


Parental control routers 


Scanning Apps - Scannable by Evernote, Office lens, Photomyne photo scanning app, Adobe - Fill and sign


Have I been pwned? - check you credentials for data breaches


Password Managers - Last Pass, One Password, Dashlane


The curve of forgetting - how information is lost over time when there is no attempt to retain it.


Episode 2 Going paperless - cloud storage


Episode 4 - Mastering To Do Lists 


Episode 3 Managing passwords and form filling data


SHARE

Please head to the Life Admin Life Hacks Facebook,  Insta or Linked In pages to connect with listeners and share your thoughts, questions or suggestions.

40 min