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Safeti School | Workplace Health and Safety Safeti - Health, Safety and Environment

    • Business
    • 5.0 • 4 Ratings

Welcome to Safeti School
We crunch down Workplace Health and Safety learning into simple, bite-size snippets that you can use for your business.

Let's get started…..

    Manual Handling TILE | Dynamic Risk Assessment

    Manual Handling TILE | Dynamic Risk Assessment

    Manual Handling TILE
    If you have ever taken manual handling training, it's likely you may have came across the manual handling TILE acronym.In terms of manual handling, the TILE acronym stands for Task, Individual, Load, and Environment:This is also often extended to TILEO (to include 'Other Factors'). Sometimes, you will also hear LITE in manual handling training - it's simply a rearranging of the letters and will usually relate to the same principles.

    Before we move on to learning more about the individual elements of Manual Handling TILE principles, let's take a quick peak at why manual handling training is so important across different industries. Alternatively, just enrol in our FREE Manual Handling Awareness Training course!

    Manual Handling Injuries | Why Worry?
    In Ireland, Manual handling injuries are the most common workplace injury (see image), with over 30% physical injuries relating to the back, arm or shoulders.  For GB, in the 2020/21 business year, there were approximately 470,000 (yes, ~0.5 Million!) work-related musculoskeletal (MSK) disorder cases. 81% of these were related to the upper limbs, neck or back.How much lost time does this equate to for the workforce I hear you ask?!

    HSA Injury Statistics 2019

    The HSE (GB) estimates that 8.9 Million working days were lost due to these MSK disorders.Manual handling, awkward or tiring positions and keyboard work (DSE) or repetitive action are regarded as the key causes of work-related musculoskeletal disorders.
    What does TILE stand for in Manual Handling?
    The manual handling TILE acronym that aims to help you carry out a manual handling risk assessment. Using TILE or TILEO prompts you to consider each essential area of the activity in order to reduce the risk of injury. 
    T | Task. This means considering the manual handling activity itself, i.e. the lifting, lowering, carrying, pushing or pulling, and looking at how it may affect your health and safety.For example, does the task involve repetitive movements, strenuous movements, long distances, or uneven weight distribution?In most workplace manual handling scenarios, the priority should be to avoid, before assessing and reducing risk where employees are required to perform manual handling tasks.

    I | Individual. This means considering the person who will be carrying out the manual handling activity, i.e. you or another colleague.The physical attributes of an individual as also important to consider. For example, how strong, fit or able is the person? Is manual handling something they do on a daily or regular basis?An essential aspect of assessing the individual is considering how much instruction and manual handling training they have received. Do they need more training before carrying out the task?
    L | Load. This means considering the object or person that is being moved, and looking at how this may affect health and safety.For example, is the load particularly heavy, bulky, hard to grasp or unstable? If so, have you really considered all of the mechanical options available to you? It may be worth having another look if the option has been dismissed first glance.If no reasonable means of lifting device can be identified, then it will be also be worth considering if the load can be split up into smaller units. Once you have reached the optimum reasonable load or unit size, how appropriate is the load for the individual/s carrying out the task?

    E | Environment. This means considering the area in which the load is being moved, and looking at how this could make the manual handling task unsafe. For example, are there any space constraints? Is the floor slippery or uneven? Is there sufficient lighting? Are there any trip hazards?
    What is TILEO in Manual Handling?
    O | Other facto

    • 16 min
    When should Risk Assessments be Reviewed? | Step 5

    When should Risk Assessments be Reviewed? | Step 5

    We've got to the fifth and final part of our five step risk assessment process and that is simply to record and review your risk assessment. A question we often get asked is 'When should risk assessments be reviewed?'
    When should Risk Assessments be reviewed?
    Once you have completed and recorded your risk assessment, it's time to decide and determine when your risk assessment will need a review.. There is no set frequency for when risk assessments should be reviewed. 


    Therefore, you should make a decision that's appropriate for the risk profile of your business. There are certain times when it's more obvious that the risk assessment should be looked at and reviewed.
    Examples of when risk assessments should be reviewed:
    Here are just a few common examples;

    Changed or new process that's been introduced into your workspace 
    New plant, equipment or machinery that's been purchased for example there may be
    New employees or contractors that have joined your workforce that need to be considered
    You may have had a recent near miss, incident or accident, in which case risk assessment/s may need reviewed and/or updated

    Depending on your business risk profile, industry & regulatory standards and internal management systems, it may also make sense to have a regular review of your risk assessments e.g every 12 months. Any frequency should be based on the nature of the operations and should be specific to each activity and/or organisation.

    The purpose of this would be to make sure that you have not missed anything new or significant that could present a risk to employees, or others. This type of regular oversight is often complimented by other safeguards such as a management of change (MoC) process.

    Now that we have tackled the 'when should risk assessments be reviewed?' question, let's learn more about recording and communicating them.
    Do you have to record Risk Assessments?

    In reality, the Health and Safety Executive in the UK clearly states that risk assessments should not be unnecessarily complicated and only focus on the significant hazards.

    It makes sense, because you have to be able to effectively communicate the outcomes of them.

    In the UK, your obligation as an employer is that you must risk assess the work activities for which your employees are involved.

    If you have 5 or more employees, you have to keep a record of any risk assessment that you have done. But don't panic, it's not as bad as it sounds!
    How to communicate Risk Assessments
    Sharing the key risk information effectively with the people that matter is critical. 

    As you've put the work into the risk assessment process, we must remember the importance of communicating your findings to the people that are affected.

    You should take some time to consider the best way to do this for your particular business. If your team, for example, are located locally to you then it might make sense to use the risk assessment as a discussion topic during your next meeting.  It makes sense to send it out to them first to have a look at before having a group discussion around what's included in it.

    In that way, it gives them an opportunity to digest the information and gives you a better chance at getting honest feedback on anything that they think has been omitted or needs to be improved on.
    Striving for Best Practice
    To make this process even better, the world is really your oyster. We like to get as creative as possible when it comes to communication, and have used anything from pub quizzes to podcasting.

    Here are a few of the critical elements when thinking about risk assessment communication.
    Crunch it Down
    Crunch down the information into the key elements of risk and control using the least information possible and with the help of photos of the associated process, equipment etc.

    It's widely accepted that providing employees with pages and pages of risk assessment literature is a ver

    • 10 min
    Working at Height | 3 Steps to Eliminate Risk

    Working at Height | 3 Steps to Eliminate Risk

    In this Episode of Safeti School, we walk through the three step decision-making process for minimising risk when working at at height.


    The Work at Height Regulations 2005 require employers to do the following when assessing & planning work at height:
    Before Working at Height

    Avoid work at height where it is reasonably practicable to do so
    where work at height cannot be easily avoided, prevent falls using either an existing place of work that is already safe or the right type of equipment
    Minimise the distance and consequences of a fall, by using the right type of equipment where the risk cannot be eliminated

    Further Tactics to Reduce Work at Height Risk
    You should also consider the following aspects when planning work:

    do as much work as possible from the ground
    ensure workers can get safely to and from where they work at height
    ensure equipment is suitable, stable and strong enough for the job, maintained and checked regularly
    not overload or overreach when working at height
    take precautions when working on or near fragile surfaces
    provide protection from falling objects
    consider emergency evacuation and rescue procedures

    Resources for Working at Height Podcast

    Decision Guide - step-by-step guide from the HSE

    HSE Statistics - falls from working at height are the most common cause of fatality at work

    Health and Safety Templates - download Safeti's pro-forma, examples and HSE guidance.

    Safeti Services - we can help you reduce risk in your business

    Working at Height Podcast Transcript
    We're going to walk through the step-by-step decision-making process that the Health and Safety Executive here in the UK have scripted out for us.

    This can help when we're deciding what sort of control measures will be necessary when we're working at height.

    Obviously it is one of the major areas were fatalities occur and serious injuries as well. Hopefully this blog is something that you can come back to over and over again or share with your colleagues.

    They're going through that decision-making process when they’re planning work. So really all this is doing is looking at the hierarchy of control and walking through it in a way that is appropriate for working at height.
    Can you eliminate Working at Height?
    The first thing we want to do is to consider whether we can eliminate the working at height in the first place, so therefore preventing actually getting up to any height of any significance and taking away that risk completely.

    Things you want to think about here are for example; if you were doing window cleaning, can you use extendable tools from ground level to remove the need for ladders (or any other equipment to get you up to that level).

    If you're installing Hardware or any sort of equipment for your buildings e.g. air conditioning.

    It's a great question to ask - Do we really need to be placing them at a height?

    Of course, this will also apply when people are performing maintenance, so may create an additional risk at a later stage.

    Much of the time, during the design process, someone will think it is a good idea to put that an element of infrastructure at a height. But, they don't always think of the safety repercussions. And besides, it's not always really necessary.

    That is something that can be considered during the design planning process. Something else to think about in terms of prevention or elimination, is whether you can pre-fabricate the work at ground level.

    By doing this, you may be able to significantly reduce the amount of time required to work at height.
    Preventing a Fall from Height
    That leads us on to the second most preferable option here, which is preventing a fall from occurring.

    So rather than avoiding or eliminating the work at height completely, how can you work towards minimizing the risk of a fall from actually happening?

    Ways of doing this would include selecting where your work location is according to the exist

    • 5 min
    Incident Investigation | 5 Mistakes to Avoid

    Incident Investigation | 5 Mistakes to Avoid

    In this Episode of Safeti School, we drill down into common mistakes that can be made when during incident investigation. Putting our hands up, we admit to having taken a few misguided steps ourselves in the past.

    We’ve teamed up with Alex Burbidge from Pro Safety Management for a few episodes to share our views on a range of topics. We hope you get bucket loads of value from these short podcasts!

    Here is the breakdown of 5 common mistakes to avoid with incident investigation!
    Avoid you're own Bias
    Be careful not to be inadvertently biased towards or against a certain outcome/s. This is something that health and safety representatives and incident investigators can get easily caught out by.
    Make sure the incident investigation team is made of people with different perspectives and expertise, this will help you ensure that there is a balanced outcome to your investigation. 

    Remember, stick to the facts and making assumptions that are not supported by hard evidence.
    Time is of the Essence
    When an accident or incident occurs, it pays to collect the information and evidence as soon as possible. There are various reasons for this, not least that it's critical to preserve the scene of an incident before conditions change or can be altered.
    It's also crucial to speak to/interview those involved in a timely manner to ensure that recollection of events is as accurately as possible. The longer time goes on, the more likely it will be that the quality of information deteriorates.
    Don't play the Blame Game
    Blaming a person, persons or even a business, is not the objective of an incident investigation. 
    There may be inclination for some of the people involved to deflect responsibility from themselves, self-preservation.
    In reality, the goal of an investigation is about preventing future recurrences and this aim should be made clear to everyone involved. 
    Don't go it Alone
    Going back to our first point on avoiding bias, a critical element of a thorough incident investigation is to pull on all of the expertise within your organisation.

    As an individual incident investigator, our role is to bring the evidence and expertise together.
    This helps us create a picture of what happened, and produce recommendations on how to avoid similar incidents or accidents in the future.
    Take the time to find the most suitable people in your business to help with your specific investigation.
    Good Work Takes Time
    We said at the beginning that time was of the essence.
    This is true.
    However, it is equally important not rush our investigation. Despite the internal and external pressures that may be facing you, it's important to ensure that you gather all of the relevant information before drawing any conclusions.
    That includes any important details regarding plant, equipment etc. that you need to review against the operating standards in the workplace you are investigating.

    Incident Investigation Podcast - Additional Resources

    Incident and Accident Investigation Guide - check out our complete guide to incident investigation

    Safeti – pay us a visit at safeti.com for more free content, learning materials and support services

    Richard Collins - connect with the podcast host on Linkedin

    Related Episodes: What is RIDDOR?, 5 Why's to the Root Cause

    Safeti School: for more free, educational HSE content visit the Safeti School podcast page

    • 9 min
    Health and Safety Policy | 3 Important Actions to Execute

    Health and Safety Policy | 3 Important Actions to Execute

    The law in the UK says that every business must have a policy for managing health and safety.

    A health and safety policy sets out your general approach to health and safety.
    It explains how you, as an employer, will manage health and safety in your business. It should clearly say who does what, when and how.
    If you have five or more employees, you must write your policy down. If you have fewer than five employees you do not have to write anything down, but it is useful to do so.

    You must share your Health and Safety policy, and any changes to it, with your employees.

    3 Actions for Your Health and Safety Policy

    Your policy should cover 3 areas.

    Part 1: Statement of intent

    State your general policy on health and safety at work, including your commitment to managing health and safety and your aims. As the employer or most senior person in the company, you should sign it and review it regularly.

    Part 2: Responsibilities for health and safety

    List the names, positions and roles of the people in your business who have specific responsibility for health and safety.

    Part 3: Arrangements for health and safety

    Give details of the practical arrangements you have in place, showing how you will achieve your health and safety policy aims. This could include, for example, doing a risk assessment, training employees and using safety signs or equipment.

    The legal requirement to write a health and safety policy is included in the Health and Safety at Work etc Act. The Management of Health and Safety at Work Regulations explain the steps you must take to manage health and safety.

    Read on for more detailed help on how to write health and safety policy.

    Health and Safety Policy Template Bundle
    To help you get started, download our health and safety policy bundle, which provides you with editable examples of General Policy, Statement of Intent, Responsibilities & Health and Safety Arrangements.  These can be easily adjusted to be specific to your business.

    How to Write a Health and Safety Policy
    Let's break down the three elements that the health and safety executive are asking for you to include a Health and safety policy.
    Statement of Intent

    Number one, is your statement of intent.

    In simple terms, this is just stating what your general policy on health and safety at work is. This will include your overall intent and were you want to be in terms of health and safety.

    And also, what I would suggest including, is some specific aims and objectives that relate to your company.
    You might want to pull out some targets for looking at a near-miss reporting or health and safety concerns, for example.

    You may want to target zero accidents, something which many businesses would aim for (rightly or wrongly!). It's entirely up to you but something that's specific and achievable is really the goal here and something you can actually use to strive for.
    Then base the rest of your arrangements around those goals.
    Health and Safety Responsibilities

    The second part of the policy expectation is outlining the responsibilities for health and safety and were they specifically lie within your organization.
    You can list names but I would suggest it may be better just to leave those out and go for positions or roles within the company.

    Take a look at the members of staff who are already helping you to execute health and safety measures and who's got responsibility for implementing certain activities. That could be anyone, from people on the shop floor to health and safety professionals, project managers.
    Even your site directors can be involved in whichever responsibilities that are applicable, depending on how you decide to delegate responsibility.

    Just make sure that it's clearly outlined and gives a good overview of where responsibilities lie.

    Health and Safety Arrangements
    Part 3 then is to give details on the

    • 7 min
    Employee Trust | 5 Ways to Build it in the Workplace

    Employee Trust | 5 Ways to Build it in the Workplace

    In this episode, we expand on a really useful analogy that was used by a guest on the Safeti Podcast, Bob Cummins, about establishing employee trust in the workplace.

    We break down 5 ways to help you build trust with your peers and colleagues;

    It takes hard work and a long-term commitment
    Get good at listening
    Be consistent
    Do as I do, not as I say
    Be vulnerable, stay accountable

    To add to that, treat people as you would like to be treated. Regardless of your past experiences, good or bad, you must assume that everyone is capable of great performance, and respect in a way that reflects that belief - as we found with the example as the beginning, if there is a lack of trust from the outset, then that will likely be reciprocated in the performance of the individual.
    Build Employee Trust in the Workplace | Additional Resources
    Related Episodes: Safety Communication Breakdown, Coaching For Safety with Michael Emery, Improving Internal Communications

    Free Risk Assessment Course - join our online risk assessment training course for free

    Health and Safety Services - find out more about how Safeti can help you with Health and Safety

    Safeti Shop – pay a visit to our store for professional templates and guidance

    Safeti School - for more free, educational HSE content visit the Safeti School podcast page

    Connect with Us - follow the Safeti page on Linkedin

    • 13 min

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