Time Management for Busy Pastors, Part 1 Pastoral Care for Pastors

“It seems like I’m always working on my sermon on Friday and Saturday when what I really want to do is be with my family. I don’t know how the week gets away from me.”
This young pastor was sad. As I talked with him, it became clear that he hadn’t been equipped in seminary for the practicalities of ministry. Seminary is very helpful for learning about biblical studies, theology, and even theoretical ministry, but seminary does not teach the important but intangible things of ministry such as interpersonal skills, leadership development, and time management. 
The pastor I was talking with needed some guidance on how to structure his week. He was a good preacher, but he was struggling to contain the overflow of his week and manage the different “buckets” of his week better. He knew it was affecting both his performance and his family. He was disappointed that many Saturdays were spent writing and preparing his lessons instead of spending time with his kids. 
I remember struggling with some of these same things in my early years as a pastor. The work of a minister is very often solitary, and the solitude in an office setting can create many distractions. I would do helpful things, like prayer-walking through the church building, photocopying lesson sheets for children’s Bible classes, and reading books about ministry. But these “good things” were keeping me from focusing on what really mattered, and I still found myself going home on Friday with half a sermon to finish on Saturday.
When I became frustrated with not getting my work done during my regular workweek, I began to read and learn about time management. Over the years, I’ve refined my understanding of time management from a tactical, process-oriented approach to more of a values-driven approach. Time management can be anything from blocking out time in your calendar to accomplish certain tasks to making a list of the top three things you need to accomplish that day, doing them, and repeating that process. 
One misconception about time management is that there is a “one size fits all” approach. But I encourage you to think about what works best for you. Are you highly structured and maintaining a tightly-held calendar would be ideal? Do you feel too constrained by keeping a calendar? Perhaps a “prioritization” approach would be helpful for you.
In the second part of this article, I will share with you three “building blocks” that, if implemented, will help you begin to manage your time better.  
But before I get into the building blocks, I want you to take a few minutes and complete an exercise for self-awareness. Make an honest assessment of how well you already do with managing your time. Write down, for each of your last five workdays, as best you can, how you spent each hour. Write down everything you did during the hour. And then, track your next five workdays in real-time, keeping a running log of your activities. This will give you a dead honest look into how you spend your time. 
For example, your previous Monday might look like this:
* 9-10am -- arrive at 8:55, check email, read sports website, read Bible and pray, journal
* 10-11am -- finish journaling, check weather for the week, check email, wander into sanctuary to see if it is picked up or not, get mail
* 11am-12pm -- tidy up office, check email, read blogs, make a list of people to follow up with this week
* 12-1pm -- begin prep for lessons, interrupted by phone call, check email, browse Bibles and books online
* 1-2pm -- put on Christian music to help focus, check email, read a theology book
* 2-3pm -- online video call with other ministry colleagues
* 3-4pm -- finish video call, check email, make a to-do list for tomorrow, try to pray
* 4-5pm -- watch sports highlight videos, tidy up desk, check email, leave at 4:35pm
Does this outline look anything like your day? If it does, I am not writing this to cast judgment or to shame you. In all honesty, I have had many d