15 min

BI 383: How to Hire a Virtual Assistant The Scale Your Agency Podcast | Bright Ideas

    • Management

Flowster Live Demo

https://flowster.app/live-demo/


Episode Highlights
 
[1:07] — The Benefits of Hiring a Virtual Assistant VAs are the single greatest addition to Trent's business arsenal.

Significantly increases productivity at an affordable cost.

[1:32] — Costs of Hiring a Virtual Assistant Trent typically hires most virtual assistants from the Philippines, while his personal assistant is from Mexico.

You can hire a Filipino virtual assistant for around $4 an hour. Trent’s executive assistant in Mexico gets paid about $6 an hour.

Aside from being less expensive, it also saves costs from providing healthcare benefits.

An hour-to-hour basis allows you to terminate them without hassle when they don't perform.

[2:22] — The Role of a Virtual Assistant Allows you to focus on more critical tasks instead of $10 an hour jobs.

You can hire a general VA for all the tasks you don't want to do. Hiring a specialized VA can help you with specific tasks like project management and content creation.

Accomplish a collection of tasks that do not require experience. Some examples of these tasks are:

Making phone calls and contacting venture partners and clients.

Doing first-level research tasks and project management.

Order management.

Create content, graphic design, digital marketing, social media management, and email management.

[5:22] — Where and How to Hire a Virtual Assistant Trent typically hires from the Philippines and Mexico. He hires VAs from Mexico to be in the same timezone as them.

The best places to find virtual assistants are Upwork and OnlineJobs.ph.

Make sure to put a unique code in the job description that you want applicants to put in their application. It will allow you to filter out qualified candidates more quickly.

[8:23] — The Applicant Screening Process Trent's wife handles the hiring process of all their VAs.

They have them complete a test task to filter out applicants who will do a good job.

Test tasks are usually one to two-hour jobs. But instead, they tell them it could take up to eight hours and that they will get paid by the rate.

The test task works as a trial run to find out who among the candidates does the job most efficiently.

[9:49] — Common Mistakes When Hiring a Virtual Assistant They don't put a code word in their job posting.

They do traditional interviews instead of straightforward project-based interviews.

There's no clearly-defined process and instruction documentation in place for the virtual assistant to follow.

They set unrealistic expectations far from what they have to offer.

Tune in to the full episode to learn more about why people struggle when hiring VAs! Make sure to get your SOP template from Flowster SOP Template Marketplace.


 
 

Flowster Live Demo

https://flowster.app/live-demo/


Episode Highlights
 
[1:07] — The Benefits of Hiring a Virtual Assistant VAs are the single greatest addition to Trent's business arsenal.

Significantly increases productivity at an affordable cost.

[1:32] — Costs of Hiring a Virtual Assistant Trent typically hires most virtual assistants from the Philippines, while his personal assistant is from Mexico.

You can hire a Filipino virtual assistant for around $4 an hour. Trent’s executive assistant in Mexico gets paid about $6 an hour.

Aside from being less expensive, it also saves costs from providing healthcare benefits.

An hour-to-hour basis allows you to terminate them without hassle when they don't perform.

[2:22] — The Role of a Virtual Assistant Allows you to focus on more critical tasks instead of $10 an hour jobs.

You can hire a general VA for all the tasks you don't want to do. Hiring a specialized VA can help you with specific tasks like project management and content creation.

Accomplish a collection of tasks that do not require experience. Some examples of these tasks are:

Making phone calls and contacting venture partners and clients.

Doing first-level research tasks and project management.

Order management.

Create content, graphic design, digital marketing, social media management, and email management.

[5:22] — Where and How to Hire a Virtual Assistant Trent typically hires from the Philippines and Mexico. He hires VAs from Mexico to be in the same timezone as them.

The best places to find virtual assistants are Upwork and OnlineJobs.ph.

Make sure to put a unique code in the job description that you want applicants to put in their application. It will allow you to filter out qualified candidates more quickly.

[8:23] — The Applicant Screening Process Trent's wife handles the hiring process of all their VAs.

They have them complete a test task to filter out applicants who will do a good job.

Test tasks are usually one to two-hour jobs. But instead, they tell them it could take up to eight hours and that they will get paid by the rate.

The test task works as a trial run to find out who among the candidates does the job most efficiently.

[9:49] — Common Mistakes When Hiring a Virtual Assistant They don't put a code word in their job posting.

They do traditional interviews instead of straightforward project-based interviews.

There's no clearly-defined process and instruction documentation in place for the virtual assistant to follow.

They set unrealistic expectations far from what they have to offer.

Tune in to the full episode to learn more about why people struggle when hiring VAs! Make sure to get your SOP template from Flowster SOP Template Marketplace.


 
 

15 min