41 min

EP. 48 Lead Virtual Meetings People Actually Love with these 7 Tips Team Anywhere Leadership Podcast

    • Management

There is nothing worse than that sinking feeling when you start to see camera after camera turn off inside your virtual meeting. Leaders know this feeling all too well as they have struggled over the past year and a half with keeping the engagement of their meeting participants. When it comes to keeping people engaged, competition is tough. Major industries spend billions of dollars to fight for people’s attention and engagement and inside your meeting; it’s you versus them. 
When it comes to leading virtual meetings that people will actually love, you have to up your game. You have to be able to build the skills to make and keep the meeting personally engaging, and keep your participants active. In this podcast, Ivan Wanis Ruiz, founder of Public Speaking Lab, shares seven tips that will help you lead meetings that people will actually love. The great news about leading these types of meetings is that it isn't complex. These are tactical tips that you can use right away in your next meeting. 
1. Have one meeting to establish the rules of the meetings.
 
Have a meeting that gets your team to create and agree on a set of rules or norms for everyone to follow in the future meetings. Creating verbal and written social norms helps meeting participants know what to expect from others, how to behave themselves, and how to courageously declare breakdowns when that set of norms isn’t being met.
 
2. Create Visual Engagement that Engages Your Participants’ Attention.

Your participants are used to watching engaging media on their screens ranging from thrilling movies to TikTok. They are used to the visuals on their screens constantly changing. Because of this, it’s important to re-engage your participants often. 
One way to do this is to toggle your camera between the PowerPoint you are presenting and you, or depending on what tools you are using, push certain buttons to make the screen go black or white. In Microsoft Teams, you can use the “B” button to make the screen go black, or the “W” button to make it go white. To illustrate, you can show a slide of a question that you want to ask your audience, and then make the screen go blank to give people the visual space to think about their answers creatively. 
Another tactic is to make people do things. Ask your attendees to put something in the chat or ask them to share an emoji to react to something that was said. Ask them to take a big breath and stretch for a minute. Keeping your audience engaged by keeping them moving can help you create a meeting where they feel heard and are adding real-time value.
 
3. Give Everyone The Opportunity to Speak with The HIPPO Rule

A HIPPO is the Highest Paid Person’s Opinion. Typically, at the end of the meeting the idea that always wins is the HIPPO. This does not make for an engaging meeting, and does not make the attendees feel like their voice matters. So how can you make everyone feel like their voice matters? Create a rule inside your meetings that the HIPPO always speaks last. As the HIPPO, ask a question and listen to feedback from every attendee in the meeting before sharing your opinion. Give people credit and recognition for the ideas that they shared, and determine how you are going to reach a decision inside the meeting. Not all decisions need to be made by the HIPPO.
 
For details on the following seven tips see the full summary

4. Do BreakOut Rooms Differently
5. Encourage Conversations Outside Meetings
6. Ease in the Newbies With One-on-One Meetings
7. Don’t Be Afraid to Ask Your Attendees to Turn Cameras Off






Hosted on Acast. See acast.com/privacy for more information.

There is nothing worse than that sinking feeling when you start to see camera after camera turn off inside your virtual meeting. Leaders know this feeling all too well as they have struggled over the past year and a half with keeping the engagement of their meeting participants. When it comes to keeping people engaged, competition is tough. Major industries spend billions of dollars to fight for people’s attention and engagement and inside your meeting; it’s you versus them. 
When it comes to leading virtual meetings that people will actually love, you have to up your game. You have to be able to build the skills to make and keep the meeting personally engaging, and keep your participants active. In this podcast, Ivan Wanis Ruiz, founder of Public Speaking Lab, shares seven tips that will help you lead meetings that people will actually love. The great news about leading these types of meetings is that it isn't complex. These are tactical tips that you can use right away in your next meeting. 
1. Have one meeting to establish the rules of the meetings.
 
Have a meeting that gets your team to create and agree on a set of rules or norms for everyone to follow in the future meetings. Creating verbal and written social norms helps meeting participants know what to expect from others, how to behave themselves, and how to courageously declare breakdowns when that set of norms isn’t being met.
 
2. Create Visual Engagement that Engages Your Participants’ Attention.

Your participants are used to watching engaging media on their screens ranging from thrilling movies to TikTok. They are used to the visuals on their screens constantly changing. Because of this, it’s important to re-engage your participants often. 
One way to do this is to toggle your camera between the PowerPoint you are presenting and you, or depending on what tools you are using, push certain buttons to make the screen go black or white. In Microsoft Teams, you can use the “B” button to make the screen go black, or the “W” button to make it go white. To illustrate, you can show a slide of a question that you want to ask your audience, and then make the screen go blank to give people the visual space to think about their answers creatively. 
Another tactic is to make people do things. Ask your attendees to put something in the chat or ask them to share an emoji to react to something that was said. Ask them to take a big breath and stretch for a minute. Keeping your audience engaged by keeping them moving can help you create a meeting where they feel heard and are adding real-time value.
 
3. Give Everyone The Opportunity to Speak with The HIPPO Rule

A HIPPO is the Highest Paid Person’s Opinion. Typically, at the end of the meeting the idea that always wins is the HIPPO. This does not make for an engaging meeting, and does not make the attendees feel like their voice matters. So how can you make everyone feel like their voice matters? Create a rule inside your meetings that the HIPPO always speaks last. As the HIPPO, ask a question and listen to feedback from every attendee in the meeting before sharing your opinion. Give people credit and recognition for the ideas that they shared, and determine how you are going to reach a decision inside the meeting. Not all decisions need to be made by the HIPPO.
 
For details on the following seven tips see the full summary

4. Do BreakOut Rooms Differently
5. Encourage Conversations Outside Meetings
6. Ease in the Newbies With One-on-One Meetings
7. Don’t Be Afraid to Ask Your Attendees to Turn Cameras Off






Hosted on Acast. See acast.com/privacy for more information.

41 min