Productivity Tip of the Day Marian Knopp

Systemize Accountability

One way that you can ensure that you are productive is to be held accountable by someone else. The pressure and social anxiety that you might get from knowing someone is expecting you to get something done may drive you into action.

It is not my favorite way to get something done but it certainly can work.

You can do this in a gentle way, a more nurturing way and that is what I want to talk about today.

How can you ensure your accountability?


I love standing meetings.
Once a week,  you meet up with others and let them know what you want to accomplish for the week, you set your intentions.
The next week you can follow up on how you did and report your next goals. Knowing that someone will want to hear about your progress can spur you into action.
Instead of a standing meeting, you can have an accountability partner- someone to check in with on your progress. A lot of people have this for working out. When they get to the gym, they text their partner.
You can also share your accountability with confidantes or mentors who can check in on your progress.

Communicate your goals and intentions with others to hold yourself accountable.

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Prioritize and Pivot

If you have a to-do list on your phone and a to-do list on your computer and a project management software with your team, it can feel a little bit scattered if you're trying to keep up with all those lists.

You need to consolidate all of those lists into one place for yourself so you can see what is truly important and see everything in its place at a glance.


This will help you persistently prioritize at any moment because what was important even two hours ago might not be important now.
You need to complete the task with the most leverage for your success. Let's get to those tasks that matter right now instead of being stuck in busy work.
The only way to get to the most important work is to put all your tasks together and then pivot toward what matters right now.
I encourage you to consolidate all your lists so you can see everything in one place.
You need to be able to prioritize all the time.
Just because you made the plan doesn't mean you have to stick to the plan or execute it in the way you originally thought.

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Track the Last Date Contacted

When we are keeping up with the relationships that matter most, you may not want to systemize and track the date you last contacted someone.


Using a CRM may seem impersonal to building authentic relationships in your online communities and in-person networks.
When we are building those relationships it will take a little more initiative and attention to keep those relationships growing, nurtured, and fulfilled.
So easily we may forget about a relationship and let it slide to the wayside.
All of a sudden that person is no longer a friend, but an acquaintance. It is no one's fault, but it happens.
If it was a relationship that was very important to you, you might feel a bit guilty.
Recognize that that fallout could have been prevented if you had a system to track the relationships that matter the most.
When using a CRM, you don't have to track everyone's birthdays or pets or how many kids they have.
I would like to encourage you to track the last date you contacted them in order to stay on top of that relationship.
This way you can see when the distance has grown between now and the last date contacted. You can assess if you should reach out to them again.
This doesn't have to be hard at all. I do this as part of my daily R.I.Z.E. (Reach Inbox Zero Everywhere). You can get fancy in your CRM and add automations about how often you'd like to contact this person.
We don't want this to feel routine and cold, but it should help you manage each important relationship in your life to make sure it is nurtured.

If you track just one thing about the people that you contact, track the last date you contacted them.

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

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We are wrapping up our series of tips on how to Write Click by Click Procedures.

If you feel that writing procedures are exhausting, you don't have to do this step. You can delegate this to a Virtual Assistant.


You don't even need to have the procedures written beforehand.
You can record a loom video of your procedure and have the Virtual Assistant go through the video and document the steps.
Once they've documented the procedure, you can delegate it to them as they will already know what to do.
This is a great way to start outsourcing, to start delegating, and take the work off of your plate.

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Update As You Execute

I am going through a series of my Top Tips for executing procedures.


Even if you know a procedure by heart or click by click, pull up that written procedure when you execute it.
Skim it over and update as needed.
This way small changes in the interface or anywhere else can be documented.
You are automatically updating procedures with ease and without stress.
This gives power to your team to update on the spot and avoids long review processes.

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

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Document Click by Click Procedures

I am walking you through a series of my Top Tips for Writing Click by Click procedures and today is the meat of that tip.

Writing Click by Click Procedures requires you to write exhausting details on each step of your process. No detail is left off of the table when you are documenting these procedures so that anyone can follow them.

Get down to the nitty-gritty when writing these procedures. Include:


Websites
Log ins
Screen shares
Boxes to fill in
People to contact
What if scenarios

Getting very clear with the preciseness of this procedure will make sure that the outcome is successful.

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

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Ready, Set, Done ✅


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