42 min

How to Plan a PIA | Episode #063 Practice Management Nuggets

A Privacy Impact Assessment is Easy – When You Start With a Good Plan! Do you need a PIA? or a PIA amendment? If you are a healthcare provider or clinic manager and are not sure if you need a Privacy Impact Assessment . . . then this 30 minute webinar / podcast is for you!
If you are a custodian--including physicians, optometrists, dentists, chiropractors, nurse practitioners, podiatrists, and more!--as defined by Alberta's Health Information Act, then you probably need a PIA.
Jean L. Eaton, Your Practical Privacy Coach, will explain
what a PIA is, why you need it, and how to start planning to prepare a PIA. A PIA is an important tool that you can use to help you with that project management. It will help you anticipate risks to the project before it starts and avoid serious problems, wasted time and money.
The PIA process requires you to have written policies and procedures so that you can implement the project effectively and train your staff consistently.
Sometimes, after you have completed a foundational PIA for your practice, you want to add a new tool, move or add a new clinic location, or change the way that you collect, use, or disclose health information.  This may trigger a PIA amendment where you can build onto your original PIA submission.
Sometimes a PIA is a requirement of legislation. But it is always a best practice whenever you implement a project that includes personal health information.
Podcast Sponsor - Protect Your Practice, Your Assets, and Your Patients with Privacy Impact Assessments A complete step by step on-line course !
 

Show Notes Recorded July 5 2018
You can advance the audio to these time markers:
04:52  Elephant in the Room
Some people think that a PIA is a big scary elephant in the room. I’d like to show you that a PIA is not scary and, in fact, is a practical tool for your business.
03:49  Assess Your Project
04:24  Purpose of a PIA
04:58  PIA Process
13:42  Don’t Be Shocked!
17:00  Carrot or Stick Approach
26:07  5 Step Plan to PIA
30:22  When Do You Need a PIA?
31:40  Questions
34:00  Strategies to Complete Your PIA
34L30  DFY – Done For You
Hire a consultant. A consultant may be internal to your organization or external. If you are a part of a large organization or association, you may have a dedicated Privacy Officer or Project Manager who will work with you and your business unit to develop the PIA.
Or you may hire a consultant from an external business with experience in your industry and is knowledgeable about the regulatory requirements in your jurisdiction.
34:56  DIY Options - On-Line course
Protect Your Practice, Your Assets, and Your Patients with Privacy Impact Assessments – A complete step by step course with on-line coaching from me. https://informationmanagers.ca/protect-your-practice-with-privacy-impact-assessments-course/ 
The DIY approach will take more of your time, and less money, to complete your PIA.
If you ae the type of person that likes policies, procedures and details about legislation this is a good option for you.
36:17  DWY – Done With You Hybrid
The hybrid approach includes you doing the majority of the information gathering and creating or reviewing your existing policies and procedures for your project.
You also work with an experienced consultant (internal or external) to help you put the pieces of the PIA together and prepare the PIA submission, and to work with you to develop the implementation plan.
Do This Now Members of Practice Management Success can access the video of this episode and the resources here.
If you are not a member of Practice Management Success, yet—what are you waiting for?
Click here and register now!
With your membership to Practice Management Success, you will get great tips, tools, templates, and training that you can use right away to help you start, grow, m

A Privacy Impact Assessment is Easy – When You Start With a Good Plan! Do you need a PIA? or a PIA amendment? If you are a healthcare provider or clinic manager and are not sure if you need a Privacy Impact Assessment . . . then this 30 minute webinar / podcast is for you!
If you are a custodian--including physicians, optometrists, dentists, chiropractors, nurse practitioners, podiatrists, and more!--as defined by Alberta's Health Information Act, then you probably need a PIA.
Jean L. Eaton, Your Practical Privacy Coach, will explain
what a PIA is, why you need it, and how to start planning to prepare a PIA. A PIA is an important tool that you can use to help you with that project management. It will help you anticipate risks to the project before it starts and avoid serious problems, wasted time and money.
The PIA process requires you to have written policies and procedures so that you can implement the project effectively and train your staff consistently.
Sometimes, after you have completed a foundational PIA for your practice, you want to add a new tool, move or add a new clinic location, or change the way that you collect, use, or disclose health information.  This may trigger a PIA amendment where you can build onto your original PIA submission.
Sometimes a PIA is a requirement of legislation. But it is always a best practice whenever you implement a project that includes personal health information.
Podcast Sponsor - Protect Your Practice, Your Assets, and Your Patients with Privacy Impact Assessments A complete step by step on-line course !
 

Show Notes Recorded July 5 2018
You can advance the audio to these time markers:
04:52  Elephant in the Room
Some people think that a PIA is a big scary elephant in the room. I’d like to show you that a PIA is not scary and, in fact, is a practical tool for your business.
03:49  Assess Your Project
04:24  Purpose of a PIA
04:58  PIA Process
13:42  Don’t Be Shocked!
17:00  Carrot or Stick Approach
26:07  5 Step Plan to PIA
30:22  When Do You Need a PIA?
31:40  Questions
34:00  Strategies to Complete Your PIA
34L30  DFY – Done For You
Hire a consultant. A consultant may be internal to your organization or external. If you are a part of a large organization or association, you may have a dedicated Privacy Officer or Project Manager who will work with you and your business unit to develop the PIA.
Or you may hire a consultant from an external business with experience in your industry and is knowledgeable about the regulatory requirements in your jurisdiction.
34:56  DIY Options - On-Line course
Protect Your Practice, Your Assets, and Your Patients with Privacy Impact Assessments – A complete step by step course with on-line coaching from me. https://informationmanagers.ca/protect-your-practice-with-privacy-impact-assessments-course/ 
The DIY approach will take more of your time, and less money, to complete your PIA.
If you ae the type of person that likes policies, procedures and details about legislation this is a good option for you.
36:17  DWY – Done With You Hybrid
The hybrid approach includes you doing the majority of the information gathering and creating or reviewing your existing policies and procedures for your project.
You also work with an experienced consultant (internal or external) to help you put the pieces of the PIA together and prepare the PIA submission, and to work with you to develop the implementation plan.
Do This Now Members of Practice Management Success can access the video of this episode and the resources here.
If you are not a member of Practice Management Success, yet—what are you waiting for?
Click here and register now!
With your membership to Practice Management Success, you will get great tips, tools, templates, and training that you can use right away to help you start, grow, m

42 min