Systemize Your Success

Dr Steve Day
  • 5.0 (11)
  • Entrepreneurship
  • Updated Weekly

Reclaim your time, reduce stress, and create more impact. For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter. That shift changed everything. By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact. In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same. This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about. If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

  1. 6d ago

    The Content Production System That's Kept My Podcast Weekly for Five Years | Ep 288

    🎙 In this episode, I share the exact content production system that’s kept my podcast going out every single week for five years, despite pneumonia, sick kids, holidays, and my own ADHD and dyslexia. I walk you through how I stripped my role down to the parts only I can do, then used process mapping, a virtual assistant, AI, and simple project management to handle everything else. An approach that works for any kind of content you need to deliver to a schedule. You’ll hear how I built up a bank of episodes, moved to recording in batches, and mapped the whole thing into a clear pipeline so publishing happens whether or not I feel motivated. If you’re a business owner or leader who struggles with consistency but has no shortage of ideas, this will show you how to turn your creative chaos into a dependable content machine that runs without relying on your willpower. KEY TAKEAWAYS 💡 Systems Beat Willpower: Consistency is not about being disciplined; it comes from a clear process that maps out what you need to do yourself, then delegates the rest of the tasks to the right people.  💡 Map Out Your Process First: Identify the tasks needed to produce each piece of content, then note down every step in order. 💡 Delegate Intelligently: Strip your role back to the things only you can do and delegate the other steps to assistants, AI, and automation.   💡 Lean on Content Banking and Batch Production: Record or write your content ahead of schedule and do it in batches. This improves the quality and makes you more efficient. 💡 Track Progress Through a Visible Pipeline: Use a project management tool like Asana to track each episode, post, or article from idea to promotion so nothing depends on memory. BEST MOMENTS 00:32 - 💬 “Consistency has nothing to do with willpower; it has nothing to do with grinding away or having grit to be able to force through and get things done and stress out about it.” 10:09 - 💬 “That's why when I'm on holiday, the podcast still goes out.” 14:22 - 💬 “Having this copywriting engine in place means that now I'm doing five minutes of work, if that, per episode when it comes to all of the social media stuff. Whereas it used to take me a couple of hours.” 15:32 - 💬 “The one skill to take away from this is to actually learn how to map out your process using a simple process map.” TIMESTAMPED OVERVIEW 00:00 Intro: Maintaining content consistency 05:04 Streamlining Processes with AI and Automation 10:03 Content banking and batch production   13:30 Using AI for planning and promotion   16:58 Process Maps and Task Manager Pipelines VALUABLE RESOURCES Get free access to our DIDACT Framework for quickly capturing the HOW of tasks and delegating them effectively at https://sys.academy/guides LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    The Content Production System That's Kept My Podcast Weekly for Five Years | Ep 288

  2. Jul 23

    The AI Feedback Loop That Improves Your Email Open Rates Every Week | Ep 287

    🎙 In this episode, I share how we’ve built a simple AI‑driven feedback loop that quietly improves our email open and click‑through rates every single week. Instead of dumping data into spreadsheets and planning to look at it later, we now use AI to analyse hundreds of emails, spot what actually works for our audience, and then feed those insights straight back into the tools that write our future subject lines. You’ll hear how we turned my VA’s hard‑won intuition into reusable guidelines, how we wired AI reports directly into our copywriting system, and why I still insist on human review before anything goes out. If you want AI to act more like a smart marketing manager and less like another to‑do list, this is for you. KEY TAKEAWAYS 💡 Turn Dormant Data into Decisions: Don’t let your open‑rate spreadsheets gather dust; use AI to surface patterns and recommendations you can actually act on to improve how your emails perform.   💡 Make AI Your Subject Line Coach: Let AI compare hundreds of your own emails to reveal which structures, hooks, and topics your audience really clicks on. Tapping into this information to create better subjects is key for improving opening rates.   💡 Capture That Tribal Knowledge Using AI and Playbooks: Bottle the intuition of those people who consistently nail subject lines by feeding their know-how into your AI and shared playbooks. When you do, your whole team will easily and reliably produce great results.   💡 Close the Loop Weekly: Feed each week’s results back into your subject‑line data sheet so every send gets smarter. BEST MOMENTS 00:25 - 💬 “This is one of those rare occasions where AI actually worked and gave us a result without hours of frustration.”  04:15 - 💬 “What really matters is not, ‘Are your emails written to a very good standard?’ It’s, ‘Do people actually open the emails that you write?’”   05:56 - 💬 “The email subject is arguably as important, if not more important, than the body of the email.”   07:49 - 💬 “Every time we have either good or bad email, that information is passed to this data sheet, which is then using the source to create the new emails.”   TIMESTAMPED OVERVIEW 00:00 Intro: Using AI for Business Insights  02:26 Using AI to Analyse Email Performance 07:42 Building a Self-Improving AI Feedback Loop 09:56 Why Humans Still Matter in an AI Workflow VALUABLE RESOURCES You can put what you have learned in this episode to work immediately and check out Claude. Download my recommended tools at https://sys.academy/tools⁠ and join our paid community at https://join.sys.academy LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    The AI Feedback Loop That Improves Your Email Open Rates Every Week | Ep 287

  3. Jul 16

    How I Use AI Reports to Reveal Hidden Business Bottlenecks | Ep 286

    🎙 In this episode, I share how I’m using Claude to turn all kinds of messy business data - emails, spreadsheets, meeting notes, marketing stats, even staff timesheets into clear, practical reports that tell me exactly where my business is stuck and what to fix first. I’ll walk you through real examples: how I used AI to quickly understand the real impact of my work with a client to use during a sales call, how we built a live marketing dashboard that actually guides our campaigns, and how we analysed revenue, retention, SEO and team workload to uncover hidden bottlenecks and low‑value tasks. You’ll hear why the real game‑changer isn’t “clever prompts” but building clean, connected data that your AI can tap into on demand.  If you want to make better decisions, stop guessing where your time and money should go, and use AI as a practical ops and strategy tool in your business, this episode is for you. KEY TAKEAWAYS 💡 Build Dashboards that Drive Action, Not Just Charts: Use AI to transform scattered marketing and operations data into simple, interactive dashboards that highlight trends, flag issues early, and suggest concrete next steps for you and your team. 💡 Let AI Call Out Your Blind Spots: When you combine website, sales, revenue, and client data, Claude hands you a blunt, prioritised view of where you must focus next.   💡 Use Claude to Audit How Your Team Spends Time: Feeding in timesheets, task boards, and meeting notes reveals recurring bottlenecks and low‑value work you can redesign or ditch.   💡 Build One Living Knowledge Base: Clean, centralised, non‑duplicated data is what makes every future Claude-generated report faster, smarter, and always current. Give the AI you decide to use read-only access to your raw data. BEST MOMENTS 01:07 - 💬 “Claude is starting to revolutionise the way that I coach, I sell, and I actually work in my business.”  07:30 - 💬 “What it produced was this incredibly detailed, incredibly insightful report of the current state of my business - my retention rates, my sales stats, all the stuff that should drive where I should focus on next was just laid in front of me in black and white.” 10:20 - 💬 “It also identified some tasks that it thought weren't particularly valuable for us. We can then look at those and decide whether or not we're going to ditch them or otherwise.” 10:46 - 💬 “Claude is only as good as the data you give it.” 13:00 - 💬 “Duplication is evil - you have to absolutely avoid this.” TIMESTAMPED OVERVIEW 00:00 Intro: Using Claude for client reports 04:38 Improving marketing analysis using Claude 08:13 Identifying business efficiencies with AI 11:00 Creating a clean, up-to-date database for AI to use VALUABLE RESOURCES You can put what you have learned in this episode to work immediately and check out Claude. Download my recommended tools at https://sys.academy/tools⁠ and join our paid community at https://join.sys.academy LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    How I Use AI Reports to Reveal Hidden Business Bottlenecks | Ep 286

  4. Jul 9

    Turn Years of Audiobooks Into Real Business Value With One AI System | Ep 285

    🎙 I like listening to business books while running or painting the fence, but I forget 90% of it, so can´t use it when I actually need it. But I’ve solved that problem. Today, I walk you through the simple, non‑technical AI framework I’ve built to turn years of audiobooks and other recordings into a structured, searchable learning library of summaries, frameworks, and quotes that I can access any time and plug straight into my business. You’ll hear how I’m using tools like Whisper, Libation, Claude Agent Skills, and slash commands, plus an AI business brain, to not only remember what I’ve learned but have AI actively apply those ideas to my business. Including podcast outlines, content creation, and future decision‑making. If you’ve ever thought, I know I’ve read or heard the solution to this somewhere, but I can’t remember where to find it so I can refresh my knowledge, this episode is for you.   KEY TAKEAWAYS 💡 The Problem With Audiobook Learning: Audiobooks and courses only pay off when you can find and apply what you heard to review it months or years down the line. 💡 Turning Audiobooks Into a Searchable Learning Library: Use tools like Libation and Whisper to transcribe, file and organise your audiobooks into a structured learning library. One that any AI tool can interrogate and pull knowledge from in a way that does not break copyright. 💡 Bake in Quality Control: Not everything you have read is accurate. Use AI to identify and flag weak evidence, missing references, and spot possible transcription errors. It won’t spot everything, but it will improve the quality of the information. 💡 Borrow the Format of the Best Content You Have Read: Use AI tools to automatically structure podcasts, content and projects using the best frameworks you’ve ever consumed. You will work more efficiently, attract more customers, and have better relationships with them and your team.  BEST MOMENTS 02:15 - 💬 “Audiobooks are amazing at getting knowledge into your head… However, I only retain a fraction of it.”  04:56 - 💬 “AI can read text really quickly. It has to turn audio into text before it can use it. So we want to do that stage first before we apply it to any other AI tools that we're going to use.” 11:46 - 💬 “I'm terrible at remembering details like that. So, this is for me heaven.” 21:02 - 💬 “AI can iterate instantly; you can ask for it to improve, it will make that improvement on the spot, and you get to use it there, and then no time lost.” TIMESTAMPED OVERVIEW 00:00 Intro: Learning implementation struggles 08:26 Organising and transcribing audio files 10:44 Claude Skills and creating a searchable library 21:45 Creating reusable frameworks VALUABLE RESOURCES Grab the full transcript for this episode, copy it, and paste it into your AI - it gives it everything it needs to be able to instantly build what I’m talking about here: https://systemizeyoursuccess.com Start implementing what you've learned in this episode and try out Claude - get the link at https://sys.academy/tools⁠ If you’d like my help, plus the skills, scripts and frameworks I’ve already built for all other business tasks, come and join our paid community at https://join.sys.academy LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support.  This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    Turn Years of Audiobooks Into Real Business Value With One AI System | Ep 285

  5. Jul 1

    10 Brand Guidelines Your Team or AI Need to Write Like You | Ep 284

    🎙 In this episode, I walk you through the 10-part Brand Voice document I use to train both AI and humans to write like me, so I’m not constantly rewriting emails, posts, and promos that just don’t sound like me. I show you how I turned years of trial‑and‑error with copywriters, coaches, and AI into a clear set of rules, examples, and banned phrases that keep content human, conversational, and on‑brand. You’ll hear how I use content rules, my founder story, vision/values, ideal client briefs, and channel‑specific guidelines to create a single Brand Voice doc. A document that can be used with any AI or for human copywriters to get fast, high‑quality drafts that only need a very quick review before publishing. If you lead a team or use AI anywhere in your marketing, this is the backbone that will stop you from sounding generic, robotic, or like every other person who operates in your industry or niche.  ⁠ KEY TAKEAWAYS 💡 Systemise Your On-Brand Content Creation: Every business can easily create a single, well‑built Brand Voice doc that enables AI and team members to draft any written text in your own unique voice, without you having to spend hours supervising. Someone just needs to quickly proofread it and maybe tweak it before publishing. 💡 Ban the Phrases You’d Never Say: Capture cringey, over‑polished lines and outlaw them so your writing sounds like a real conversation, not a corporate brochure.  💡 Let Your Region Show Through (Lightly): Subtle regional cadence and expressions can make your brand feel more human. But it has to be a tone, not a costume. Don't sound like a stand-up comic, doing a poor impression.    BEST MOMENTS 01:40 - 💬 “ Humans like speaking to humans, and the minute they pick up that they are speaking to an AI… they lose trust.”  12:00 - 💬 “The read-it-aloud test is: Before any sentence ships, would Steve (I) actually say it aloud to a friend over a coffee? Is it the kind of line you'd only ever write down, never say? Then rewrite it.” 18:51 - 💬 “The long dash, and that is what AI always uses, and it's an absolute telltale sign something's being written by an AI.” 26:47 - 💬 “ It's probably the most powerful or useful standalone document out of all the ones that are in my brand kit.” TIMESTAMPED OVERVIEW 00:00 Why most people can’t write in your voice   03:48 Your brand document ecosystem    10:57 The read‑it‑aloud test   18:47 Banned phrases, plain language & AI tells 23:00 Sentence structure and truthfully telling your story VALUABLE RESOURCES If you’d like to see my full Brand Voice document, head to https://sys.academy/guides and download it. You’ll also get an invite next time we run the live Copywriting Engine workshop, where we’ll build out the rest of your brand kit together. LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support.  This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    10 Brand Guidelines Your Team or AI Need to Write Like You | Ep 284

  6. Jun 24

    The Planning System That Stops AI From Adding to Your Workload | Ep 283

    🎙 In this episode, I share why blindly jumping into AI, automation, or any new tech can actually increase your workload instead of reducing it, and how to avoid that trap. I walk you through the simple planning systems we use in my business: creating a clear business case and project vision, building a Personal Systemisation Plan to decide what to get off your plate first, and using effective delegation, documentation, and process mapping so AI (and humans) actually do what you want.  You’ll hear how phase‑based project planning and testing work with real people before automating helps us ship useful improvements faster, avoid feature creep, and make sure AI really does give us more time back. KEY TAKEAWAYS 💡 Don’t Let AI Create Extra Work: Without a clear strategy, plan and documenting progress, AI projects become shiny distractions that burn time and add to your workload instead of removing it.   💡 Systemise Before You Tech‑ify: Use a Personal Systemisation Plan to capture what you do, prioritise high‑impact, low‑complexity tasks, and choose whether a human, automation, or AI is really the best next step. Before handing it over, be sure you have captured the process accurately. 💡 Delegate Like a Pro (to Humans and AI): Clear instructions, deliverables, and boundaries, backed up by solid documentation, are what make both team members and AI reliably perform the way you intend.   💡 Avoid AI‑Driven Feature Creep - Work In Phases: Break AI and systems projects into small stages that each deliver real value, get them “over the line” and in use, then iterate. This avoids half‑finished monster projects that consume time but never pay you back. BEST MOMENTS 03:01  - 💬 “AI can actually solve huge amounts of problems, but not without putting a huge amount of effort in upfront.” 04:18  - 💬 “The documentation of the system is as important as the planning of the system - both must happen before you build it.”  16:22  - 💬 “We need to be really, really defined in the way we ask the AI to do something, just like you do with a human, just like you do before you plan an automation.” 17:17  - 💬 “If you don't map out what your automations are doing or what your AI is doing, people won't know when stuff is done by or whose responsibility it is.” 23:19 - 💬 “It's about actually having a systemized approach to reviewing what it is you're going to be working on next and making sure you follow that system.” TIMESTAMPED OVERVIEW 00:00 Intro: Challenges in Implementing AI 07:30 Creating a Personal Systemisation Plan 10:01 Improving the assistant handover process 14:01 Avoiding AI memory overload 17:58 Importance of process mapping 19:09 Business growth through project planning 22:58 Planning and prioritising projects VALUABLE RESOURCES Get free access to our DIDACT Framework for quickly capturing the HOW of tasks and delegating them effectively at https://sys.academy/guides  LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    The Planning System That Stops AI From Adding to Your Workload | Ep 283

  7. Jun 17

    One CRM Replaced My Tech Stack and Centralised Every Client Message | Ep 282

    🎙 In this episode, I share how one CRM - GoHighLevel - ended up replacing a whole stack of disconnected tools in my business. What started as a hunt for a simple way to centralise text and WhatsApp messages so my team could handle client comms without relying on what was on my phone (WA/SMS) turned into a complete overhaul of our calendars, checkouts, e‑signatures, automations and more. I walk you through how we consolidated tools like ActiveCampaign, Calendly, DocuSign, ThriveCart and a chunk of our Zapier automations into a single platform. You’ll hear about the pitfalls of juggling multiple apps, why owning your CRM account (not going through a reseller) is so critical, and how to plan a safe migration if you’re already on another system. If you want fewer subscriptions, cleaner client data and a team that can manage comms without you, this one’s for you. KEY TAKEAWAYS 💡 Centralise Client Comms or Lose Out on Profit: If messages live across your phone, WhatsApp, email, and DMs, you will definitely miss things, and you can’t reliably delegate to your team. 💡 One CRM, Many Tools Replaced: Moving to GoHighLevel replaced separate tools for email, calendars, checkouts, e‑signatures, and a chunk of Zapier. As a result, it cut costs, reduced complexity, automated sharing of information internally and sped everything up. 💡 Design for Team Access: Building everything around your phone or inbox is a big mistake; it stops your team from running your comms for you. 💡 Own Your CRM, Avoid Fragile Deals: Lifetime offers from resellers are tempting, but you risk a lack of support, price hikes, and potentially losing access to your data if their business disappears. 💡 Treat Migration as a Strategic Reset: Use any CRM move to clean up your business data and processes. Cleanse lists, rethink segmentation, and rebuild automations properly, rather than copying past mistakes into your new comms system. BEST MOMENTS 02:02  - 💬 “  I wanted a single place of reference that when I look at a particular client... I could see everything that was said to them by anyone in my team.”  10:02 - 💬 “ (GoHighLevel) allowed me to simplify all of my apps across calendars, across my checkouts, across my communications, all into one place.” 35:38 - 💬 “  Moving from one CRM to another isn’t a small undertaking. You need to plan; you need to make sure that you're segmenting your audience properly.” TIMESTAMPED OVERVIEW 00:00 Intro: Centralising client communication 03:42 What you can integrate in GoHighLevel 15:51 Custom objects and AI integration 27:52 Choosing the right CRM Software VALUABLE RESOURCES If you’re serious about simplifying your tech stack and centralising your client communications, don’t just take my word for it—go and play with the tool yourself. Check out GoHighLevel and get a 14-day free trial at ⁠https://sys.academy/tools⁠ LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    One CRM Replaced My Tech Stack and Centralised Every Client Message | Ep 282

  8. Jun 11

    Use AI Strategically Without Wasting 40 Hours or Losing Your Voice ft. Taylor Jean Anderson, Founder of RoyalT Studio | Ep 281

    🎙 In this episode of Systemize Your Success, I sit down with Taylor Jean Anderson, a coach and systems strategist who helps people build online businesses around what they genuinely love to do. Most founders are drowning in tools and still doing low-value work. This episode is about flipping that. When we use AI right, it enables us to be more human and approachable, not less so. We become able to focus on presence, purpose, and meaningful work. We cover using AI as a true thought partner, quickly building a “second brain” for your business that updates automatically, and drawing clear lines between what should be automated and what only you, as a human, can and should do.   KEY TAKEAWAYS  💡 Let AI Do the Robot Work, So You Can Do the Human Work: Most founders are drowning in tools and still doing low‑value work. You can flip that. 💡 Use AI as a Thought Partner, Not a Typist: When you teach AI your offers, goals, and worldview, it stops spitting out generic answers and starts challenging your thinking like a strategic business partner.   💡 Don’t Systemise What Doesn’t Exist: Fancy workflows can’t fix unclear offers or missing foundations. Validate first, then build. Ask whether I need this yet? What business problem does this solve? 💡 Build a Second Brain from Your Own Data: Your coaching calls, sales calls, and content already hold the answers for your business. Use AI to mine your archive, find patterns and leverage what you already know. It is easier than you think and can be built to automatically update. BEST MOMENTS  02:57 - 💬 “When you utilise AI the correct way, it can actually make you more human.” — Taylor Jean Anderson 17:46 - 💬 “It's that ability to have that business partner you don't really want, but you need …. we can actually create an all-knowing business partner who has not got any ulterior motive other than for you to succeed” — Taylor Jean Anderson 32:30 - 💬 “I'm talking things into creation that previously would have been either very, very expensive, or taken too long.” — Dr Steve Day TIMESTAMPED OVERVIEW 00:00 Intro: The “AI Overwhelm” 01:00 Use AI to achieve harmony in life 09:40 Building robust AI systems that work 26:53 AI tools that work right out of the box VALUABLE RESOURCES ⁠For AI tools and other useful business app recommendations, go to https://sys.academy/tools LINKS TO CONNECT WITH THE GUEST  Website: https://royaltstudio.com/ Instagram: ⁠http://www.instagram.com/adaywithtaylorjean ABOUT THE GUEST  Taylor Jean is the owner of RoyalT Studio, where she helps business owners simplify marketing and sales with clear content, smart systems, and automation—including practical ways to use AI without losing your authentic voice. Her work blends strategy and intuitive leadership so growth feels sustainable, not overwhelming. LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOSTSteve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    Use AI Strategically Without Wasting 40 Hours or Losing Your Voice ft. Taylor Jean Anderson, Founder of RoyalT Studio | Ep 281
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About

Reclaim your time, reduce stress, and create more impact. For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter. That shift changed everything. By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact. In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same. This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about. If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

Information

  • Creator
    Dr Steve Day
  • Years Active
    2021 - 2026
  • Episodes
    288
  • Rating
    Explicit
  • Copyright
    © 2025 Dr Steve Day
  • Show Website
    Systemize Your Success