Systemize Your Success

Dr Steve Day
  • 5.0 (11)
  • Entrepreneurship
  • Updated Weekly

Reclaim your time, reduce stress, and create more impact. For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter. That shift changed everything. By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact. In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same. This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about. If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

  1. Turn Years of Audiobooks Into Real Business Value With One AI System | Ep 285

    13h ago

    Turn Years of Audiobooks Into Real Business Value With One AI System | Ep 285

    🎙 I like listening to business books while running or painting the fence, but I forget 90% of it, so can´t use it when I actually need it. But I’ve solved that problem. Today, I walk you through the simple, non‑technical AI framework I’ve built to turn years of audiobooks and other recordings into a structured, searchable learning library of summaries, frameworks, and quotes that I can access any time and plug straight into my business. You’ll hear how I’m using tools like Whisper, Libation, Claude Agent Skills, and slash commands, plus an AI business brain, to not only remember what I’ve learned but have AI actively apply those ideas to my business. Including podcast outlines, content creation, and future decision‑making. If you’ve ever thought, I know I’ve read or heard the solution to this somewhere, but I can’t remember where to find it so I can refresh my knowledge, this episode is for you.   KEY TAKEAWAYS 💡 The Problem With Audiobook Learning: Audiobooks and courses only pay off when you can find and apply what you heard to review it months or years down the line. 💡 Turning Audiobooks Into a Searchable Learning Library: Use tools like Libation and Whisper to transcribe, file and organise your audiobooks into a structured learning library. One that any AI tool can interrogate and pull knowledge from in a way that does not break copyright. 💡 Bake in Quality Control: Not everything you have read is accurate. Use AI to identify and flag weak evidence, missing references, and spot possible transcription errors. It won’t spot everything, but it will improve the quality of the information. 💡 Borrow the Format of the Best Content You Have Read: Use AI tools to automatically structure podcasts, content and projects using the best frameworks you’ve ever consumed. You will work more efficiently, attract more customers, and have better relationships with them and your team.  BEST MOMENTS 02:15 - 💬 “Audiobooks are amazing at getting knowledge into your head… However, I only retain a fraction of it.”  04:56 - 💬 “AI can read text really quickly. It has to turn audio into text before it can use it. So we want to do that stage first before we apply it to any other AI tools that we're going to use.” 11:46 - 💬 “I'm terrible at remembering details like that. So, this is for me heaven.” 21:02 - 💬 “AI can iterate instantly; you can ask for it to improve, it will make that improvement on the spot, and you get to use it there, and then no time lost.” TIMESTAMPED OVERVIEW 00:00 Intro: Learning implementation struggles 08:26 Organising and transcribing audio files 10:44 Claude Skills and creating a searchable library 21:45 Creating reusable frameworks VALUABLE RESOURCES Grab the full transcript for this episode, copy it, and paste it into your AI - it gives it everything it needs to be able to instantly build what I’m talking about here: https://systemizeyoursuccess.com Start implementing what you've learned in this episode and try out Claude - get the link at https://sys.academy/tools⁠ If you’d like my help, plus the skills, scripts and frameworks I’ve already built for all other business tasks, come and join our paid community at https://join.sys.academy LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support.  This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    30 min
  2. 10 Brand Guidelines Your Team or AI Need to Write Like You | Ep 284

    Jul 1

    10 Brand Guidelines Your Team or AI Need to Write Like You | Ep 284

    🎙 In this episode, I walk you through the 10-part Brand Voice document I use to train both AI and humans to write like me, so I’m not constantly rewriting emails, posts, and promos that just don’t sound like me. I show you how I turned years of trial‑and‑error with copywriters, coaches, and AI into a clear set of rules, examples, and banned phrases that keep content human, conversational, and on‑brand. You’ll hear how I use content rules, my founder story, vision/values, ideal client briefs, and channel‑specific guidelines to create a single Brand Voice doc. A document that can be used with any AI or for human copywriters to get fast, high‑quality drafts that only need a very quick review before publishing. If you lead a team or use AI anywhere in your marketing, this is the backbone that will stop you from sounding generic, robotic, or like every other person who operates in your industry or niche.  ⁠ KEY TAKEAWAYS 💡 Systemise Your On-Brand Content Creation: Every business can easily create a single, well‑built Brand Voice doc that enables AI and team members to draft any written text in your own unique voice, without you having to spend hours supervising. Someone just needs to quickly proofread it and maybe tweak it before publishing. 💡 Ban the Phrases You’d Never Say: Capture cringey, over‑polished lines and outlaw them so your writing sounds like a real conversation, not a corporate brochure.  💡 Let Your Region Show Through (Lightly): Subtle regional cadence and expressions can make your brand feel more human. But it has to be a tone, not a costume. Don't sound like a stand-up comic, doing a poor impression.    BEST MOMENTS 01:40 - 💬 “ Humans like speaking to humans, and the minute they pick up that they are speaking to an AI… they lose trust.”  12:00 - 💬 “The read-it-aloud test is: Before any sentence ships, would Steve (I) actually say it aloud to a friend over a coffee? Is it the kind of line you'd only ever write down, never say? Then rewrite it.” 18:51 - 💬 “The long dash, and that is what AI always uses, and it's an absolute telltale sign something's being written by an AI.” 26:47 - 💬 “ It's probably the most powerful or useful standalone document out of all the ones that are in my brand kit.” TIMESTAMPED OVERVIEW 00:00 Why most people can’t write in your voice   03:48 Your brand document ecosystem    10:57 The read‑it‑aloud test   18:47 Banned phrases, plain language & AI tells 23:00 Sentence structure and truthfully telling your story VALUABLE RESOURCES If you’d like to see my full Brand Voice document, head to https://sys.academy/guides and download it. You’ll also get an invite next time we run the live Copywriting Engine workshop, where we’ll build out the rest of your brand kit together. LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support.  This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    31 min
  3. The Planning System That Stops AI From Adding to Your Workload | Ep 283

    Jun 24

    The Planning System That Stops AI From Adding to Your Workload | Ep 283

    🎙 In this episode, I share why blindly jumping into AI, automation, or any new tech can actually increase your workload instead of reducing it, and how to avoid that trap. I walk you through the simple planning systems we use in my business: creating a clear business case and project vision, building a Personal Systemisation Plan to decide what to get off your plate first, and using effective delegation, documentation, and process mapping so AI (and humans) actually do what you want.  You’ll hear how phase‑based project planning and testing work with real people before automating helps us ship useful improvements faster, avoid feature creep, and make sure AI really does give us more time back. KEY TAKEAWAYS 💡 Don’t Let AI Create Extra Work: Without a clear strategy, plan and documenting progress, AI projects become shiny distractions that burn time and add to your workload instead of removing it.   💡 Systemise Before You Tech‑ify: Use a Personal Systemisation Plan to capture what you do, prioritise high‑impact, low‑complexity tasks, and choose whether a human, automation, or AI is really the best next step. Before handing it over, be sure you have captured the process accurately. 💡 Delegate Like a Pro (to Humans and AI): Clear instructions, deliverables, and boundaries, backed up by solid documentation, are what make both team members and AI reliably perform the way you intend.   💡 Avoid AI‑Driven Feature Creep - Work In Phases: Break AI and systems projects into small stages that each deliver real value, get them “over the line” and in use, then iterate. This avoids half‑finished monster projects that consume time but never pay you back. BEST MOMENTS 03:01  - 💬 “AI can actually solve huge amounts of problems, but not without putting a huge amount of effort in upfront.” 04:18  - 💬 “The documentation of the system is as important as the planning of the system - both must happen before you build it.”  16:22  - 💬 “We need to be really, really defined in the way we ask the AI to do something, just like you do with a human, just like you do before you plan an automation.” 17:17  - 💬 “If you don't map out what your automations are doing or what your AI is doing, people won't know when stuff is done by or whose responsibility it is.” 23:19 - 💬 “It's about actually having a systemized approach to reviewing what it is you're going to be working on next and making sure you follow that system.” TIMESTAMPED OVERVIEW 00:00 Intro: Challenges in Implementing AI 07:30 Creating a Personal Systemisation Plan 10:01 Improving the assistant handover process 14:01 Avoiding AI memory overload 17:58 Importance of process mapping 19:09 Business growth through project planning 22:58 Planning and prioritising projects VALUABLE RESOURCES Get free access to our DIDACT Framework for quickly capturing the HOW of tasks and delegating them effectively at https://sys.academy/guides  LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    26 min
  4. One CRM Replaced My Tech Stack and Centralised Every Client Message | Ep 282

    Jun 17

    One CRM Replaced My Tech Stack and Centralised Every Client Message | Ep 282

    🎙 In this episode, I share how one CRM - GoHighLevel - ended up replacing a whole stack of disconnected tools in my business. What started as a hunt for a simple way to centralise text and WhatsApp messages so my team could handle client comms without relying on what was on my phone (WA/SMS) turned into a complete overhaul of our calendars, checkouts, e‑signatures, automations and more. I walk you through how we consolidated tools like ActiveCampaign, Calendly, DocuSign, ThriveCart and a chunk of our Zapier automations into a single platform. You’ll hear about the pitfalls of juggling multiple apps, why owning your CRM account (not going through a reseller) is so critical, and how to plan a safe migration if you’re already on another system. If you want fewer subscriptions, cleaner client data and a team that can manage comms without you, this one’s for you. KEY TAKEAWAYS 💡 Centralise Client Comms or Lose Out on Profit: If messages live across your phone, WhatsApp, email, and DMs, you will definitely miss things, and you can’t reliably delegate to your team. 💡 One CRM, Many Tools Replaced: Moving to GoHighLevel replaced separate tools for email, calendars, checkouts, e‑signatures, and a chunk of Zapier. As a result, it cut costs, reduced complexity, automated sharing of information internally and sped everything up. 💡 Design for Team Access: Building everything around your phone or inbox is a big mistake; it stops your team from running your comms for you. 💡 Own Your CRM, Avoid Fragile Deals: Lifetime offers from resellers are tempting, but you risk a lack of support, price hikes, and potentially losing access to your data if their business disappears. 💡 Treat Migration as a Strategic Reset: Use any CRM move to clean up your business data and processes. Cleanse lists, rethink segmentation, and rebuild automations properly, rather than copying past mistakes into your new comms system. BEST MOMENTS 02:02  - 💬 “  I wanted a single place of reference that when I look at a particular client... I could see everything that was said to them by anyone in my team.”  10:02 - 💬 “ (GoHighLevel) allowed me to simplify all of my apps across calendars, across my checkouts, across my communications, all into one place.” 35:38 - 💬 “  Moving from one CRM to another isn’t a small undertaking. You need to plan; you need to make sure that you're segmenting your audience properly.” TIMESTAMPED OVERVIEW 00:00 Intro: Centralising client communication 03:42 What you can integrate in GoHighLevel 15:51 Custom objects and AI integration 27:52 Choosing the right CRM Software VALUABLE RESOURCES If you’re serious about simplifying your tech stack and centralising your client communications, don’t just take my word for it—go and play with the tool yourself. Check out GoHighLevel and get a 14-day free trial at ⁠https://sys.academy/tools⁠ LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    42 min
  5. Use AI Strategically Without Wasting 40 Hours or Losing Your Voice ft. Taylor Jean Anderson, Founder of RoyalT Studio | Ep 281

    Jun 11

    Use AI Strategically Without Wasting 40 Hours or Losing Your Voice ft. Taylor Jean Anderson, Founder of RoyalT Studio | Ep 281

    🎙 In this episode of Systemize Your Success, I sit down with Taylor Jean Anderson, a coach and systems strategist who helps people build online businesses around what they genuinely love to do. Most founders are drowning in tools and still doing low-value work. This episode is about flipping that. When we use AI right, it enables us to be more human and approachable, not less so. We become able to focus on presence, purpose, and meaningful work. We cover using AI as a true thought partner, quickly building a “second brain” for your business that updates automatically, and drawing clear lines between what should be automated and what only you, as a human, can and should do.   KEY TAKEAWAYS  💡 Let AI Do the Robot Work, So You Can Do the Human Work: Most founders are drowning in tools and still doing low‑value work. You can flip that. 💡 Use AI as a Thought Partner, Not a Typist: When you teach AI your offers, goals, and worldview, it stops spitting out generic answers and starts challenging your thinking like a strategic business partner.   💡 Don’t Systemise What Doesn’t Exist: Fancy workflows can’t fix unclear offers or missing foundations. Validate first, then build. Ask whether I need this yet? What business problem does this solve? 💡 Build a Second Brain from Your Own Data: Your coaching calls, sales calls, and content already hold the answers for your business. Use AI to mine your archive, find patterns and leverage what you already know. It is easier than you think and can be built to automatically update. BEST MOMENTS  02:57 - 💬 “When you utilise AI the correct way, it can actually make you more human.” — Taylor Jean Anderson 17:46 - 💬 “It's that ability to have that business partner you don't really want, but you need …. we can actually create an all-knowing business partner who has not got any ulterior motive other than for you to succeed” — Taylor Jean Anderson 32:30 - 💬 “I'm talking things into creation that previously would have been either very, very expensive, or taken too long.” — Dr Steve Day TIMESTAMPED OVERVIEW 00:00 Intro: The “AI Overwhelm” 01:00 Use AI to achieve harmony in life 09:40 Building robust AI systems that work 26:53 AI tools that work right out of the box VALUABLE RESOURCES ⁠For AI tools and other useful business app recommendations, go to https://sys.academy/tools LINKS TO CONNECT WITH THE GUEST  Website: https://royaltstudio.com/ Instagram: ⁠http://www.instagram.com/adaywithtaylorjean ABOUT THE GUEST  Taylor Jean is the owner of RoyalT Studio, where she helps business owners simplify marketing and sales with clear content, smart systems, and automation—including practical ways to use AI without losing your authentic voice. Her work blends strategy and intuitive leadership so growth feels sustainable, not overwhelming. LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOSTSteve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    1h 2m
  6. How I Stopped Copy-Pasting Between Apps and Let Claude Run My Workflows | Ep 280

    Jun 3

    How I Stopped Copy-Pasting Between Apps and Let Claude Run My Workflows | Ep 280

    🎙 In this episode, I share how Claude has fundamentally changed the way I create and ship courses by turning a tangled mess of tools into a fully automated, end-to-end production line. I walk you through the stack of “skills” I’ve trained Claude to perform so far, including scraping all my course transcripts, generating logos, slides, handouts, and lock pages. As well as feeding everything into Circle and Descript. With all that in place, I have been able to create and deploy a brand-new course in under a week. You’ll hear how this compound automation approach is letting me build an AI-powered brain for my business that is dramatically increasing how fast I am able to turn ideas into live, revenue-generating business resources and services. KEY TAKEAWAYS 💡 Turn Claude into Your Execution Engine: Don’t just ask Claude questions; give it skills it can use repeatedly. Train it to do repeatable tasks, e.g. scraping, formatting, summarising, drafting, posting, and it will quietly run big chunks of your business while you stay focused on thinking and leading. 💡 Stack Small Skills Into Automated End‑to‑End Systems: The magic isn’t one clever prompt; it’s chaining lots of tiny Claude skills together so an entire workflow - content, ops, client delivery, sales and follow‑up can run from a single instruction. 💡 Feed Claude With Your Real Business Data and Processes: When you give Claude your transcripts, calls, documents, and templates, it stops being a generic chatbot and becomes a bespoke operator that understands how your business really runs. 💡 Let Claude Handle the “Faff,” Keep Humans for the Final 5%: Use Claude to do the clicking, copying, pasting, tagging, and drafting across your tools, then use your team to check the result and sign off before deployment. BEST MOMENTS 00:01 - 💬 “ The outlook for my business, for my life, for getting stuff done has changed more dramatically in the past three weeks than any other time in my past 20 years in business.”  05:27 - 💬 “Claude is giving me the power to share more, to be more productive, to be more valuable to my clients.” 07:18 - 💬 “I’m building something called an AI LMS, which is an amazing tool that can basically be the brain of your business.” 20:10 - 💬 “ Work with Claude is scary, but incredibly exciting… it can learn anything literally in seconds.” TIMESTAMPED OVERVIEW 00:00 Intro: Exploring AI's current potential 03:50 How to use Claude skills 08:05 Building an AI brain for your business 15:44 Integrating AI in business workflow VALUABLE RESOURCES You can put what you have learned in this episode to work immediately - start systemising your success with Claude. Download my recommended tools at ⁠https://sys.academy/tools⁠⁠ and join our paid community at ⁠https://join.sys.academy/ LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOSTSteve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    25 min
  7. The One Thing That Makes AI Sound Like You - And Avoid Detection | Ep 279

    May 27

    The One Thing That Makes AI Sound Like You - And Avoid Detection | Ep 279

    🎙 In this episode, I share the single shift that completely changed how I use AI - creating a clear, detailed Brand Voice Guidelines document so AI can write in “my” voice, not a generic AI-sounding one. I walk you through how I went from clunky, obviously AI emails to polished copy that sounds like the best version of me, while still being fast to produce and genuinely on-brand. You’ll hear how I built my guidelines using examples of my own writing plus writers I admire, how I keep a live “exclusion list” of clichéd phrases, and how I use tools like Claude projects, Claude Code, and linked Google Docs so every AI project pulls from a single source of truth. If you want AI-written content that feels human, consistent, and undetectable as AI across emails, sales pages, and courses - this is for you. ⁠ KEY TAKEAWAYS 💡 Train AI in “Your” Brand Voice: Creating decent Brand Voice Guidelines enables you to quickly turn rambling voice notes into polished copy. Polished emails and marketing that actually sound like you wrote them. 💡 Create and Maintain One Source of Truth: Keep your guidelines as a single, central document that every AI writing project references. Include an exclusion list to stop AI from using cliches or phrases that don't sound like you and ensure it writes in an inclusive way. 💡 Use AI To Smooth Out Your Ups And Downs: A strong brand voice file lets AI keep your tone and quality steady, so your audience experiences consistent, confident communication even on bad days when your energy, focus, or mood fluctuates. 💡 Use Projects, Not One-Off Chats: Set up projects so you don’t have to re-upload your guidelines every time you start a new piece of content. BEST MOMENTS 01:19  - 💬 “   Brand. Voice Guidelines are a document or set of documents that you share with the AI before you start writing any copy for any of your marketing, emails, or web pages.”  04:12  - 💬 “  Brand Voice Guidelines have transformed the speed at which I can produce content and also the quality of that content.” 08:35  - 💬 “   It (AI) can edit and do stuff on the fly while you're working with it, so it can be a self-correcting, iterative process that actually gets better and gets more intelligent, so to speak, as you are working with it.” 14:04  - 💬 “  Set up Brand Voice Guidelines, and it will transform the speed, quality, and ease of creating all of your content, forevermore.” TIMESTAMPED OVERVIEW 00:00 Intro: AI helps articulate thoughts 03:49 Improving content with Brand Guidelines 07:34 Using AI to update branding 10:14 Why I switched to Claude 13:24 Creating effective Brand Voice Guidelines VALUABLE RESOURCES Join our private, focused, and supportive community designed for freedom-driven entrepreneurs at https://join.sys.academy/ LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOSTSteve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

    16 min
  8. FOMO, Insomnia, Identity Crisis! The Reality of Using AI in Business | Ep 278

    May 20

    FOMO, Insomnia, Identity Crisis! The Reality of Using AI in Business | Ep 278

    🎙 In this episode, I open up about the very real FOMO and identity crisis I’ve been wrestling with as AI explodes across the business world. I share the sleepless nights, the technical headaches of getting Claude Code and task‑running agents to work within tools like Asana, and the uncomfortable question of whether I should rip up my existing business and go “AI‑first” from scratch.   You’ll hear why I*didn’t sack my team, how I’m instead building a human‑friendly interface between staff and AI, and why delegation, systems, and clear communication are now more critical than ever. If you’re a business owner who feels both excited and overwhelmed by AI -  and you’re wondering how to move forward without blowing up everything that’s already working - this one’s for you.   KEY TAKEAWAYS 💡 Tame AI FOMO Before It Derails You: You can´t afford to ignore AI, but you also don’t want to blow up a working business just because others are sprinting ahead with AI. Instead of reacting to the hype and giving in to FOMO, make calm, deliberate decisions. 💡 Adopt AI in Bite‑Sized, Relevant Steps: Measure how far you’ve already come, then pick the next practical use case for your business instead of chasing every shiny AI possibility.   💡 Make AI Work Through Familiar Workflows: Design simple, human‑friendly interfaces, e.g. task boards, so your team can “delegate to AI” without needing to become technical.   💡 Manage AI Like a Team Member: Set goals, boundaries, permissions, and feedback loops for your AI agents just as you would for humans, so they’re powerful but safe and aligned with your culture.  Without human oversight, AI can easily go off in the wrong direction. 💡 Don’t Build in Isolation: Plug into communities, open‑source tools, and experienced guides so you can shortcut the hard technical work and avoid trying to figure AI out alone.    BEST MOMENTS 00:04  - 💬 “  The AI FOMO epidemic is rampant in the business world right now.”  03:52  - 💬 “  The AI agent is going away, doing them and then reporting back, just like a human would.” 07:35  - 💬 “   We sometimes lose sight of how far we've come. We focus on the goal that's in front of us, and that goal never, ever can be reached.” 16:52  - 💬 “   AI is not a silver bullet. It's not like, hey, AI, go run my business, and then off it goes and runs your business.” 21: 32  - 💬 “   We can't just plug AI into this. It's got to be an interaction between the AI and the humans.”   TIMESTAMPED OVERVIEW 00:00 Intro: Facing AI challenges and realisations 05:18 Managing staff access and training 07:41 The gap and the gain philosophy 12:27 Discussing AI tools and resources 15:02 Using AI to Enhance Business 16:32 Training and guiding new employees 21:23 Deciding on technology solutions VALUABLE RESOURCES Join our private, focused, and supportive community designed for freedom-driven entrepreneurs at https://join.sys.academy LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/

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About

Reclaim your time, reduce stress, and create more impact. For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter. That shift changed everything. By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact. In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same. This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about. If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

Information

  • Creator
    Dr Steve Day
  • Years Active
    2021 - 2026
  • Episodes
    285
  • Rating
    Explicit
  • Copyright
    © 2025 Dr Steve Day
  • Show Website
    Systemize Your Success

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