Run Your Private Practice with AI (Artificial Intelligence)

Kym Tolson

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

  1. 65. The Future of AI-Native EHR for Therapists

    HACE 14 H

    65. The Future of AI-Native EHR for Therapists

    The very first AI native EHR for therapists is on its way, and it could transform how private practice owners manage their businesses. In this episode of Run Your Private Practice with AI, I’m sharing updates about this project with Berries and how it’s designed to reduce burnout and streamline workflows. This isn’t just an EHR that stores information. It actively supports your practice with treatment planning, denied claim corrections, progress tracking, and smart scheduling. I also highlight new research from Stanford on how AI is enhancing PTSD treatment, showing how quickly AI is becoming a trusted partner in mental health care. AI Tips You Don’t Want to Miss: How the first AI native EHR for therapists is being developed with Berries.Ways AI can support treatment planning, billing, and scheduling in private practice.Stanford’s new initiative to use AI in PTSD treatment and clinician training.Practical examples of how AI assistants can provide between-session support for clients.The future of AI integration in group practices and supervision.Mentioned in this episode: The First AI-Native EMR for Mental Health is coming! Join the Waitlist today to get updates and early access: https://heyberries.com/emrStanford Launches AI Innovation Center for PTSD Treatment: https://news.stanford.edu/stories/2025/08/create-center-ai-artificial-intelligence-ptsd-treatment___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    12 min
  2. 64. 5 Creative Ways to Use AI in Art Therapy

    3 SEP

    64. 5 Creative Ways to Use AI in Art Therapy

    Are you an art therapist or expressive arts clinician looking for fresh inspiration? In this episode of Run Your Private Practice with AI, I’m diving into how you can use AI in art therapy to spark creativity, deepen client insights, and save time in session planning. These ideas are HIPAA-safe, imaginative, and practical enough to start using today! AI Tips You Don’t Want to Miss: How to use ChatGPT to generate emotionally rich art prompts on the flyA prompt to create trauma-informed reflection questions after an art sessionWays to use AI-generated images as a starting point for client workA tool to help track symbolic themes in client artwork over timeHow to create a beautiful lead magnet using AI to grow your email listAI Prompts: Prompt Generator for Expressive Arts Exercises "You are an art therapist planning a session for a client who struggles with emotional expression. Give me 10 creative and emotionally evocative visual art prompts that can help them explore feelings like anxiety, sadness, resilience, and hope. Each prompt should be imaginative, metaphor-based, and include a short sentence explaining the purpose of the prompt. Make them suitable for teens and adults."Narrative Processing After Art-Making "I just facilitated an art therapy session where the client drew a chaotic, swirling ocean with a small boat in the center. Give me 10 open-ended, trauma-informed reflection questions I could ask the client to help them explore the meaning behind their image. Avoid diagnostic language. Use soft, exploratory language that invites storytelling and symbolism."AI-Generated Art as a Catalyst "I’m planning to use AI-generated images in an art therapy session. Generate 10 imaginative prompts I could feed into a text-to-image tool like Midjourney or DALL·E to create abstract or symbolic artwork that invites emotional exploration. Themes should include: identity, protection, inner conflict, healing, and transformation. Each prompt should be visually rich and open to interpretation."Thematic Tracking & Session Inspiration "I’m an art therapist reviewing themes from past client sessions (no PHI). The client often draws mazes, cages, and disconnected body parts. Based on these recurring symbols, suggest 5 new directions I could explore with this client in future sessions. Include suggested art prompts, metaphor-based questions, and potential therapeutic themes like autonomy, trauma containment, or disconnection. Keep it exploratory and symbolic, not diagnostic."Creative Business & Content Tools for Art Therapists "I’m an art therapist creating a lead magnet to grow my email list. I want a free PDF called ‘5 Expressive Art Prompts to Calm Your Nervous System.’ Write the 5 prompts in a warm, calming tone suitable for adults. Include a short, encouraging explanation for each one and a suggested medium (like watercolor, collage, or pencil). Make it beautiful, emotionally supportive, and easy to follow."___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    8 min
  3. 63. Top Prompts to Build Scalable Offers for Therapists

    27 AGO

    63. Top Prompts to Build Scalable Offers for Therapists

    Are you ready to break free from trading hour-for-hour in your private practice? Building scalable offers is one of the fastest ways to increase income and reduce burnout. In this episode of Run Your Private Practice with AI, I share the exact prompts and AI tools you can use to design digital products, courses, and programs that bring in income without adding more client sessions. AI Tips You Don’t Want to Miss: My top five ChatGPT prompts for building scalable therapy offers.How to use AI to reverse engineer a $100K product strategy.Why I built a custom GPT and a no-code web app to help therapists.A sneak peek into this month’s Clinical AI Club focus: scalable content.How to map your unique therapist advantage with AI.AI Prompts - https://www.facebook.com/groups/aiprivatepractice/posts/613097721633527/ ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    8 min
  4. 62. ChatGPT Agent for Therapists: What Worked and What Didn’t

    20 AGO

    62. ChatGPT Agent for Therapists: What Worked and What Didn’t

    Are you wondering if the new ChatGPT agent can help therapists streamline their private practice? In this episode of Run Your Private Practice with AI, I’m sharing my hands-on experience with the ChatGPT agent for therapists: the good, the bad, and everything in between. From testing GPT-5 to exploring what agents can (and can’t) do, I walk through real examples of where things worked smoothly and where they fell apart. I also dive into how I pivoted to Zapier to create an automated weekly AI newsletter workflow that’s now running on autopilot in my business.  If you’ve been exploring ways to use the ChatGPT agent for therapists, this episode gives you a clear, honest view of what’s possible right now and what still needs work. AI Tips You Don’t Want to Miss: Why GPT-5 caused issues with existing GPTs in my private practice suite.What ChatGPT agents are, and how they’re supposed to work.Real-life failures testing ChatGPT agent workflows.How Zapier’s agent succeeded where ChatGPT’s didn’t.Step-by-step summary of my automated AI newsletter setup___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    14 min
  5. 61. How the New Illinois AI Therapy Law Impacts Therapists

    13 AGO

    61. How the New Illinois AI Therapy Law Impacts Therapists

    Are you using AI in your therapy practice? The new Illinois AI therapy law could change everything. In this episode of Run Your Private Practice with AI, I break down what this groundbreaking legislation means for therapists, what’s still allowed, what’s not, and how to stay compliant. This law is a first-of-its-kind move to regulate AI in therapy, and it’s packed with implications that could impact therapists nationwide. Whether you’re already using AI tools or just curious, this is a must-listen to protect your practice and your license. AI Tips You Don’t Want to Miss: What the WOPR Act really says about AI’s role in therapyKey restrictions: no clinical decisions, no direct client interactionWhat AI can still do legally in Illinois therapy practicesNew consent and documentation requirements to avoid $10,000 finesHow to turn your research into a 3-minute explainer video with Notebook LLMMentioned in this episode: YouTube Video: https://youtu.be/WG2gylcE79k?si=v8KMC93YAcocZ7w9Legislation: https://www.ilga.gov/documents/legislation/104/HB/PDF/10400HB1806lv.pdf___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    12 min
  6. 60. The Hidden Risks of AI: What Every Therapist Needs to Know

    6 AGO

    60. The Hidden Risks of AI: What Every Therapist Needs to Know

    Are you aware of the hidden risks of AI in your therapy practice? In this episode of Run Your Private Practice with AI, I’m unpacking some eye-opening truths about how AI tools like ChatGPT may compromise your client’s privacy. From recent statements by OpenAI's Sam Altman to the rise of AI therapy pods, I’m sharing real concerns and practical takeaways to help you stay informed and ethical while using AI. AI Tips You Don’t Want to Miss Why anything entered into ChatGPT can be subpoenaedThe privacy pitfalls of de-identified client data in AI toolsWhat to know about AI therapy pods popping up in public placesHow AI agents might be accessing more than you realizeWhy secure, HIPAA-compliant AI tools are a mustMentioned in this episode: Altman reminding us your info can be subpoenaed - https://techcrunch.com/2025/07/25/sam-altman-warns-theres-no-legal-confidentiality-when-using-chatgpt-as-a-therapist/The TheraAIPod - https://therapodai.com/Marina Badillo-Diaz - https://mabdconsulting.com/founderThe Clinical AI Club - https://clinicalaiclub.com/___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    10 min
  7. 59. Streamline Your Workflow with the New ChatGPT Agent

    30 JUL

    59. Streamline Your Workflow with the New ChatGPT Agent

    Curious how to simplify your day-to-day workflow without hiring extra help? The new ChatGPT Agent might be the tool you’ve been waiting for. In this episode of Run Your Private Practice with AI, I give you a firsthand look at how the ChatGPT Agent works, what it can (and can’t) do right now, and practical ways to use it in your business. Whether you’re managing emails, setting up automations, or trying to build a website, the ChatGPT Agent offers a glimpse into what’s possible when AI works behind the scenes. AI Tips You Don’t Want to Miss What the ChatGPT Agent is and how to start using itHow to connect tools like Google Drive, Canva, and OutlookReal-life examples of how I’ve used the agent to manage my calendar and emailsA look at what worked (and didn’t) when creating a presentation with the agentWhy Manus might still be better for building websites right now___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    21 min
  8. 58. Revolutionize Therapy with Berries' Session Assistant

    23 JUL

    58. Revolutionize Therapy with Berries' Session Assistant

    Feeling overwhelmed with treatment planning and documentation during client sessions? Berries' Session Assistant might be exactly what you’ve been waiting for. In this episode of Run Your Private Practice with AI, I’m sharing a game-changing update from Berries that puts a real-time, HIPAA-compliant AI assistant right beside your recorded sessions. Berries' Session Assistant helps you stay present, organized, and collaborative, without toggling between charts or notes. It’s a must-see if you’re ready to streamline your clinical workflow and get real-time feedback during sessions. AI Tips You Don’t Want to Miss What Berries' Session Assistant is and how it works during live therapy sessionsHow to co-create treatment goals and interventions with clients in real timeWays to use AI to reference past notes, progress, and medication details instantlyHow this tool can streamline documentation without leaving the client conversationIdeas for using the assistant to enhance your clinical decision-making on the flyMentioned in this episode: New AI Tool Transforms Mental Health Client Sessions in Seconds: https://www.youtube.com/watch?v=PJ2nU-D__S0Listen to Between Sessions with Berries: https://heyberries.com/podcast/episode/how-to-stop-drowning-in-admin-and-start-scaling-with-ease-with-erin-davis___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcast Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    10 min
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🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

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