Episode 005: How to Predict Deals and Scale Faster Using Data-Driven Systems

Are unpredictable deals slowing down your real estate business? Struggling to scale efficiently or pinpoint what’s holding you back? In this game-changing episode, Josh and Aaron Leddy break down how data-driven systems can revolutionize your business. From uncovering hidden bottlenecks to improving conversion rates, they share expert insights on tracking the right KPIs to predict deals, refine your sales process, and scale your real estate business much faster.

Josh and Aaron give you a simple framework to measure performance, spot red flags, and implement changes that drive real (and consistent) growth. Whether you're overwhelmed by unqualified leads, a weak or inconsistent pipeline, or losing deals to sellers who ghost you, this episode provides the actionable tools and strategies you need to get back on track. By focusing on the right data and systems, you’ll learn how to keep your team in alignment, prioritize high-value leads, and finally achieve scalability in your real estate business.

What You’ll Learn in This Episode:

• How to identify and fix pipeline bottlenecks slowing down your growth.
• The most important KPIs to track for scaling your business predictably.
• Why dialing expectations are crucial and how to set realistic targets.
• The dangers of focusing on talk time instead of meaningful sales activities.
• How to prevent spammed phone numbers from tanking your connection rates.
• The 6-step KPI review process to spot inefficiencies and close more deals.
• Proven strategies to handle objections and turn offers into signed contracts.
• Why sellers ghost and what you can do to prevent it from happening.

Timestamps:

• (1:24) Understanding pipeline bottlenecks and tracking the right KPIs for growth.
• (3:42) Measuring deal flow efficiency and identifying sales process gaps.
• (7:15) The impact of dialing expectations and setting achievable sales targets.
• (10:48) Why tracking talk time can lead to bad sales behaviors and inefficiencies.
• (14:30) How spammed phone numbers reduce connection rates—and how to fix it.
• (18:20) Prioritizing high-quality leads vs. low-value cold calls for better results.
• (22:05) The hidden sales process gaps that cause deals to fall through.
• (26:40) Five reasons sellers ghost and proactive strategies to prevent it.
• (30:15) Handling objections effectively to increase signed contracts.
• (34:00) The 6-step KPI review process to eliminate bottlenecks and scale predictably.

Why Listen to This Episode?

This episode is a must-listen for real estate investors and sales professionals who want to move from unpredictable, stagnant deal flow to scalable growth. By focusing on data-driven systems, Josh and Aaron share the practical steps you need to streamline your operations, avoid common mistakes, and build a predictable pipeline for success.

Whether you’re new to tracking KPIs or looking for advanced strategies to refine your sales process, this episode provides actionable advice to help you scale faster while closing more deals efficiently. 

Follow Tiffany, Josh, and Aaron for More Insights:

• Tiffany Instagram: @tiffanyhighofficial
• Josh Instagram: @joshhighofficial
• Website: Results Driven REI
• Aaron Instagram: @aaron_leddy
• Aaron Website: Aaron Leddy Real Estate