Systemize Your Success Podcast

Dr Steve Day
Systemize Your Success Podcast

Dr Steve Day from the systems and outsourcing University reveals evey app, hack and trick he’s used to outsource the entire day to day running of his businesses. You’ll discover how to transform your work from a time-sapping, energy draining grind into something you enjoy doing each day. You’ll learn about letting go, trusting other people to do your work, about virtual assistants, outsourcing, managing a remote team, using apps and technology, creating systems, and stopping your business being reliant on superstar employees that are hard to find and even harder to keep hold of. You shouldn’t have to do all the work yourself, even if you’re on a tight budget. The sooner you outsource your work, the sooner you can focus on leading your company and doing the stuff that only you can do to make your business a success. Steve openly shares his wins, losses and lessons from creating affordable, practical systems that anyone can use. If you’re a business owner who wants to have more time to focus on doing the important stuff, then you’re gonna love this podcast. No nonsense practical advice, inspiring interviews and unbiased reviews of all the things you need to create any awesome business that you can be proud of. Steve has deconstructed the dark-art of creating sophisticated business systems into a simple step-by-step method that anyone can follow. Hit subscribe and get ready to transform the way you work.

  1. HACE 3 DÍAS

    SYS 206: Mastering AI, Automation, and Delegation: Aytekin Tank's Blueprint for Scaling a Successful Business, the Founder of JotForm

    🎙 In this episode, Dr Steve Day was joined by Aytekin Tank, the founder of JotForm and author of the bestselling book “Automate Your Busy Work.” Aytekin shares his entrepreneurial journey, detailing how he transformed his small business by leveraging automation and delegation to compete against giants like Google.   The conversation delves into the future of AI and its potential to revolutionise business processes, particularly with the upcoming launch of JotForm AI Agents, which aims to replace traditional forms with interactive AI-driven conversations. Aytekin also discusses the importance of company culture as JotForm grows, emphasising the need for small, cross-functional teams to maintain a collaborative environment.   This insightful episode is packed with valuable lessons for entrepreneurs looking to scale their businesses while maximising efficiency and innovation. KEY TAKEAWAYS 💡 Embrace Automation and Delegation: The journey of building JotForm highlighted the importance of automating tasks and delegating responsibilities to free up time for focusing on product development and strategic growth. 💡 AI Integration in Business: The upcoming JotForm AI Agents product aims to revolutionise how businesses interact with clients by replacing traditional forms with AI-driven conversations, making processes more engaging and efficient. 💡 Cultural Foundations: Establishing a strong company culture is crucial, especially as a business grows. Creating small, cross-functional teams fosters collaboration and ownership, which can lead to better decision-making and productivity. 💡 Iterative Product Development: Launching a product is just the beginning. Moreover, continuous feedback from users is essential for refining and improving the product, emphasising the importance of beta testing and user engagement. 💡 Leverage Personal Strengths: Identifying and utilising personal strengths or “superpowers” can significantly enhance the chances of success when transitioning from a service-based business to a product-based one. BEST MOMENTS 07:23 - 💬 “I wanted to share all the things that I learned about automation with a book. So I started writing a book. It took me a long time, but I released that book last year, finally, and it actually became a Wall Street Journal bestseller.” - Aytekin Tank 12:33 - 💬 “We are kind of disrupting our own business, replacing forms with AI.” - Aytekin Tank 21:39 - 💬 “I think you set the culture by not talking about it, but with your actions, with your decisions.” - Aytekin Tank 26:32 - 💬 “Stop blaming people. If there's anyone to blame, it's always you as the leader...we then take that blame and then put it into something useful by actually saying, how do we change the way things are done from the get-go?” - Steve Day TIMESTAMPED OVERVIEW 00:00 Streamlined email processing and outsourced support tasks. 04:12 Automated deployments enabled frequent product releases. 09:56 Explored AI use, improved delegation, and enhanced productivity. 11:13 Delegated operational tasks to focus on AI. 15:41 Make forms enjoyable to increase completion rates. 20:18 Maintaining company culture with many employees remotely. 24:31 Small team ownership fosters a celebratory culture. 27:13 How to start an app on a budget? 32:18 AI product development is promising but challenging. 33:21 Flexible software empowers starting product companies now. 39:00 Apps for time management and writing used. 41:02 Enjoy the journey regardless of company size. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework Free access to our flagship RECRUIT RIGHT Framework   Aytekin Tank: Automate Your Busywork book: https://aytekintank.com/books/automate-your-busywork/ LINKS TO CONNECT WITH THE GUEST Website: https://aytekintank.com/ ABOUT THE GUEST Aytekin Tank founded JotForm and authored the bestselling book “Automate Your Busy Work.” Aytekin has a wealth of experience in entrepreneurship, particularly in bootstrapping and scaling a business globally. He’s also deeply invested in the future of AI and how it can revolutionise how we approach busywork and automation. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    44 min
  2. 26/12/2024

    SYS 205: Elevate Your Sales Game: Insights from Hospitality to High-Level Deals with Neil Rogers, Co-founder of Positive Activity

    🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day interviews Neil Rogers, co-founder of Positive Activity and author of Bar Tips: Everything I Needed to Know in Sales I Learned Behind the Bar. Neil shares his unique journey from working in hospitality to becoming a sales expert, offering valuable sales strategy tips and emphasising the importance of mindset training and personal development.   He introduces his 11-step Positive Activity process, which includes practical tips for entrepreneurs on leveraging simple yet effective strategies to enhance their sales techniques and business development. Additionally, listeners will gain insights into the significance of consistency, the power of appreciation practices, and the value of building genuine relationships in sales.   Neil's engaging anecdotes and practical advice aim to inspire entrepreneurs to take actionable steps toward success while maintaining a positive mindset. KEY TAKEAWAYS 💡 Mindset Matters: Starting each day with a positive mindset through practices like journaling and appreciation can significantly impact productivity and creativity. Reflecting on what you appreciate helps set a positive tone for the day. 💡 Consistency is Key: Implementing a consistent routine, such as a 90-day personal or professional development plan, can lead to substantial improvements over time. Small, incremental changes can yield significant results. 💡 The Power of Personal Connection: Building relationships through in-person interactions and follow-ups is crucial in sales. Additionally, being present in various social settings and engaging with potential clients can create business opportunities. 💡 Effective Communication: Listening to clients and understanding their needs is essential. Moreover, tailoring your approach based on their feedback and being open to their requirements can lead to successful outcomes. 💡 Tenacity Over Persistence: While persistence is important, being tenacious—combining persistence with creativity and adaptability—can lead to better sales and business development results. Finding unique ways to connect with clients can set you apart. BEST MOMENTS 11:33 - 💬 “What you appreciate appreciates.” - Neil Rogers 25:59 - 💬 “One thing that I know to be true is the more systemised anything is, the better it is.” - Steve Day 28:17 - 💬 “Show up wherever people gather and don't be over salesy, but make some sort of contact with them.” - Neil Rogers 32:24 - 💬 “If you're in small business, you're in business, you have to be out there. You have to be in touch with people. And then you have to do the all-important follow-up.” - Neil Rogers 43:58 - 💬 “Get involved as much as you can, to be part of the solution and not just be the problem.” - Neil Rogers TIMESTAMPED OVERVIEW 00:00 Introduction to a hospitality industry expert. 03:39 Listen, respect time, punctuality, teamwork, be early. 08:35 Avoid debates with clients; focus on solutions. 12:47 Journaling and positivity improve special needs navigation. 15:24 Reflecting on the Four Agreements' principles daily. 18:29 Use spreadsheets for tracking contacts and referrals. 20:13 Stick to process; embrace mindfulness, creativity, and persistence. 26:15 Tips for overcoming sales call anxiety. 27:37 Combine tech skills with personal networking effectively. 30:31 Timing, over-delivery, referral ask lead to success. 34:59 Timing is crucial; unexpected messages can matter. 37:05 Understand needs, be receptive, listen, and adapt sales. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework LINKS TO CONNECT WITH THE GUEST Website: https://www.positiveactivity.net/ LinkedIn: https://www.linkedin.com/in/neil-p-rogers-cas-68a4a22/ Instagram: https://www.instagram.com/authorneilrogers/  TikTok: https://www.tiktok.com/@authorneilrogers Facebook: https://www.facebook.com/authorneilrogers YouTube: https://www.youtube.com/channel/UC6C_rB34QvfPpZkB67fzkqQ Twitter: https://twitter.com/NeilRogersTips ABOUT THE GUEST Our guest, Neil Rogers, is a bartender turned multimillion-dollar salesman and entrepreneur.  As the father of an Autistic Man, he is a Special Needs Advocate.    Here’s Neil Rogers, who began his journey pouring drinks in Boston while navigating through college. Drawing on his deep roots in hospitality, he has since built a remarkable 37-year award-winning career in sales. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    51 min
  3. 19/12/2024

    SYS 204: Unlocking Authenticity: How Embracing Your True Self Can Skyrocket Business Success - Interview with Judy Weber, Founder of Judy Weber Co

    🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes Judy Weber, a former trial lawyer turned renowned Christian business coach and scaling strategist for women entrepreneurs. Judy shares her inspiring journey from humble beginnings to becoming a successful coach, emphasising the importance of faith, mindset and authenticity in achieving business success.   She introduces her “Joyful Scaling Method,” which focuses on three key strategies: breakthrough, operations, and profit, designed to help entrepreneurs scale their businesses while maintaining joy in their work.   Listeners will gain valuable insights into overcoming common obstacles, the significance of community, and practical steps to identify and delegate tasks effectively. This episode is a must-listen for anyone looking to elevate their business while staying true to their calling. KEY TAKEAWAYS 💡 Mindset Matters: Mindset heavily influences business success. Therefore, examining and adjusting your thoughts to align with your goals is essential, as every strategy will only work if your mindset is right. 💡 Joyful Scaling Method: This method consists of three key strategies: Breakthrough Strategy (focusing on marketing and sales processes), Operations Strategy (emphasising team dynamics, standard operating procedures, and automation), and Profit Strategy (analysing financials and client results). 💡 Identify Your Best Client: It is crucial to understand and define your ideal client. Knowing their specific needs and challenges allows for more targeted marketing and communication, significantly enhancing engagement and conversion. 💡 Community and Support: Building a supportive community is vital for entrepreneurs, especially women. Moreover, sharing experiences and challenges with like-minded individuals can encourage and hold them accountable, making the entrepreneurial journey less lonely. 💡 Delegate Effectively: Utilize the Dream Team protocol to assess tasks and determine which should be delegated. Specifically, this involves categorising tasks into CEO-level activities, those that should be delegated, and those that can be kept based on personal preference and time management. BEST MOMENTS 07:39 - 💬 “For me, faith is in Christ. For others, it may be in something else, but I will tell you this, if you don't believe in yourself, in you, like, this is my calling, you're just not going to make it.” - Judy Weber 09:32 - 💬 “Success is the result of who you believe yourself to be, and that we don't get what we want, we get who we are.” - Judy Weber 23:41 - 💬 “We need to find what I call the corner of the market where you own it.” - Judy Weber 25:02 - 💬 “The challenges that you've had, the experience you've had, that is what makes you unique, and also puts you in a pool of one.” - Steve Day 26:44 - 💬 “Understanding that fundamental that the way you react to things is so out of your control. Unless you realise that and then put things in place to change the way you react, then life's really difficult, and business is really difficult.” - Steve Day 32:07 - 💬 “Success is really walking in your calling.” - Judy Weber TIMESTAMPED OVERVIEW 00:00 Launched coaching business after confronting embarrassment. 06:40 Women are self-critical; they need support from women. 07:51 Faith transcends religion; belief in self matters. 12:56 Joyful scaling: breakthrough, operations, profit strategies. 14:23 Team, SOPs, automation, operations, profit strategy. 17:02 Decide quickly: Keep or remove tasks. 21:15 Embrace challenges; they lead to breakthroughs. 23:30 Identify uniqueness, challenge conventional wisdom, and differentiate approach. 26:07 Reprogramming mind through self-reflection and methods. 32:18 Success is fulfilling and sharing your calling. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework   Judy Weber: Make Bold Offers Challenge: https://www.judyweber.co/makeboldoffers LINKS TO CONNECT WITH THE GUEST Website: http://judyweber.co Podcast: https://www.judyweber.co/podcast Instagram: https://www.instagram.com/judyweberco/ LinkedIn: https://www.linkedin.com/in/judyweberco/ Facebook: https://www.facebook.com/judyweberco YouTube: https://www.youtube.com/c/joyfulscalingforfemaleceos ABOUT THE GUEST Judy Weber is a former trial lawyer and C-suite executive. She is a renowned Christian business coach and scaling strategist for women entrepreneurs.    As the host of the "Joyful Business" podcast, she inspires entrepreneurs to pursue miraculous results through faith-fueled thought modelling.    Judy’s mission is to normalise miraculous outcomes for entrepreneurs, emphasising that success is inevitable when one operates from a place of calm, confidence, and certainty. She teaches her clients to think strategically and win, integrating her legal expertise with her faith-driven approach to entrepreneurship. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    34 min
  4. 12/12/2024

    SYS 203: Achieve Balance: Systems and Accountability for CEO Success - Tobey Wyatt's Insights, Founder of Motherlode Consulting

    🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes business operations expert Tobey Wyatt, who shares her insights on navigating the complexities of entrepreneurship while managing ADHD. Tobey discusses her journey with ADHD, emphasising the importance of understanding energy expenditure rather than capability.    The conversation delves into the significance of creating safe, judgment-free spaces for leaders to express their frustrations and the necessity of effective task and time management. Tobey highlights the curb-cut effect, illustrating how solutions for specific challenges can benefit a broader audience.    The episode also explores the nuances of ambition, addressing the internal struggles many face when pursuing success and the importance of balancing ambition with empathy for others. Tune in for practical strategies and thought-provoking insights that can help entrepreneurs thrive amidst chaos. KEY TAKEAWAYS 💡 Understanding ADHD and Neurodivergence: The discussion highlights the importance of recognising ADHD not as a capability problem but as a different way of processing information and energy. This perspective can help individuals understand their unique challenges and strengths. 💡Creating Safe Spaces for Communication: Establishing a judgment-free environment is crucial for effective leadership. Leaders should foster open communication where team members feel safe to express frustrations and challenges without fear of repercussions. 💡The Importance of Systems and Accountability: Business owners need to implement systems for task and time management. Having an accountability partner, such as a Chief of Staff or an operations expert, can help maintain focus on these systems and improve overall efficiency. 💡The Curb Cut Effect: Solutions designed for specific groups, such as those with disabilities, often benefit a wider audience. This principle encourages leaders to consider how addressing the needs of one individual can create positive changes for the entire team. 💡Ambition and Its Dual Nature: Ambition itself is not inherently negative; rather, it is the intent and methods used to pursue that ambition that can lead to destructive outcomes. Leaders should nurture their ambition while being mindful of their pursuit's impact on others. BEST MOMENTS 05:10 - 💬 “I think we have mislabeled so much of ADHD as a capability or a capacity problem. Like if you have ADHD, you're not capable of, or you're going to have a really big problem with...” - Tobey Wyatt 09:53 - 💬 “Once we become aware of it and we can make choices based on our energy expenditures or inputs, then the world becomes so much better.” - Tobey Wyatt 10:16 - 💬 “One thing I truly believe is that the biggest challenges we face on a consistent basis are often the source of our greatest superpowers later in life.” - Steve Day 17:20 - 💬 “Most bad behaviour, most overreactions, and most responses that just don't feel good to other people are not driven from a place of, you know, I want to be mean, or I want to be hurtful...” - Tobey Wyatt  35:41 - 💬 “The solutions that work for a marginalised group or a group that struggles with some sort of very specific things very often helps the mass population or a lot more people than the solution was necessarily intended for.” - Tobey Wyatt 45:58 - 💬 “It's not the ambition in and of itself that was the destructive force. There are two things about ambition that can be destructive. One is what you're ambitious about...” - Tobey Wyatt TIMESTAMPED OVERVIEW 00:00 Tobey: Expert in operations, ADHD, mother, entrepreneur. 05:28 Achieving tasks drains energy significantly for neurodivergent. 07:42 Introverts and extroverts: sources and expenditure of energy. 12:55 Leadership emotional support: lacking and critically important. 18:55 Judgment-free space for open, productive communication. 22:50 Passionate about structured systems from personal struggles. 25:28 Business operations: often overlooked, crucial for success. 30:16 Task switching disrupts our brain's processing abilities. 34:59 Curve cuts benefit everyone, not just wheelchairs. 41:25 CEO success offers choices others may lack. 45:18 Ambition can be a positive or destructive force. 46:27 Ambition's impact depends on goals and methods. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework LINKS TO CONNECT WITH THE GUEST Website: https://www.motherlode.biz LinkedIn: https://www.linkedin.com/in/tobeywyatt ABOUT THE GUEST Tobey is a business operations expert, having been in the head of operations and Chief of Staff roles in organisations from bootstrapped startups to non-profits and global Fortune 50 companies across many industries.    Earlier this year, she was diagnosed with ADHD, a mom of 3, including 2 5 & under, and an entrepreneur who has been through a whole lot of "life" over the last many years.     Shen now helps Business owners and CEOs who are frustrated at the chaos inside their organisation, poor internal communications, or lack of progress toward goals. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    58 min
  5. 05/12/2024

    SYS 202: Eliminating Project Overruns: My SMART Goals and Lead KPI Secret to Staying On Track

    🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day addresses the common challenge of project overruns and the importance of establishing clear goals and structure to ensure timely completion. He introduces a straightforward two-step process that combines SMART goals with lead and lag KPIs to enhance project management.   By sharing his experience with migrating a knowledge base, Steve emphasises the significance of setting specific, measurable, achievable, relevant, and timed objectives while tracking progress through key performance indicators.   This episode is a valuable resource for entrepreneurs looking to streamline their projects, maintain team motivation, and ultimately achieve their business goals more effectively. KEY TAKEAWAYS 💡 Importance of Structure in Projects: Establishing clear goals, targets, and KPIs is crucial. It ensures projects are completed on time and keeps team members motivated. 💡 Utilizing SMART Goals: Implementing the SMART criteria (Specific, Measurable, Achievable, Relevant, Timed) helps define project objectives clearly. This makes it easier to track progress and adjust as needed. 💡 Lead and Lag KPIs: Setting lead KPIs (daily or weekly targets) allows for ongoing assessment of project progress. In contrast, lag KPIs measure the outcome, helping to keep the team accountable and motivated. 💡 Data-Driven Adjustments: Regularly reviewing project data enables adjustments to timelines and goals based on actual performance. This ensures that targets remain realistic and achievable. 💡 Prioritization and Accountability: Discussing project metrics in meetings helps prioritise tasks and address delays. It fosters a culture of accountability, ensuring important projects are not sidelined. BEST MOMENTS 05:06 - 💬 “SMART is about defining the project, and you know the results you're expecting and the time it's going to take.” 09:16 - 💬 “I use smart goals when we use them effectively to plan, to adjust based on data, to track that data through using lead KPIs, and then adjust it again throughout the project if needed.” 10:02 - 💬 “When we've got a smart data-driven goal, we can see that, and then they can flag up saying in a very quick meeting, so we have a weekly our company meeting, tell me how you're doing with your KPIs.” TIMESTAMPED OVERVIEW 00:00 Use SMART goals with lead and lag KPIs. 08:42 Adjust project timelines based on realistic assessments. 11:26 Numbers guide projects; improve efficiency and motivation. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    14 min
  6. 28/11/2024

    SYS 201: Simplify and Organize for Efficiency: A Systematic Approach to Achieving Business and Life Goals - Interview with Miriam Ortiz Y Pino, Founder of More Than Organized

    🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes Miriam Ortiz Y Pino, a simplicity expert and money breakthrough business coach. They delve into the challenges of disorganization and the importance of organizing for efficiency through creating systems that enhance productivity and profitability in both personal and professional lives.   Miriam shares her journey from a naturally organized child to a successful entrepreneur, emphasising the significance of understanding the underlying systems behind tools and habits. In addition, listeners will gain practical insights on how to reverse engineer their goals, develop effective habits, and ultimately create a more streamlined and fulfilling existence.   Tune in for valuable tips on overcoming organizational obstacles and achieving a balanced life that integrates both joy and productivity. KEY TAKEAWAYS 💡 Understanding Systems Over Tools: It’s essential to grasp the underlying systems that tools, like apps or planners, are meant to support. Otherwise, switching tools without understanding your needs and developing habits can lead to inefficiency. 💡 Incremental Improvements: Achieving organization and productivity is a gradual process. Focus on making small, manageable changes rather than attempting to overhaul everything at once. This approach helps build sustainable habits. 💡 Understanding financial statements and managing paperwork effectively can improve business practices and increase profitability. 💡 Motivation Through Desired Outcomes: Connect tasks to your larger goals to stay motivated in your organization journey. Additionally, understanding the "why" behind your actions can help maintain focus and drive. 💡 Holistic Approach to Life Balance: Instead of striving for a strict work-life balance, aim for an integrated life where work and personal interests align. This allows flexibility and enjoyment in both areas, leading to a more fulfilling existence. BEST MOMENTS 03:00 - 💬 “People aren't born organized, but some of us are born seeking order.” - Miriam Ortiz Y Pino 05:55 - 💬 “Every 10 minutes a day that you waste doing stuff that you shouldn't be doing, that adds up to 40 hours a year in a given working year.” - Steve Day 09:23 - 💬 “It's not about perfection. It's about done. Put it out there, iterate, figure it out next time, improve it.” - Miriam Ortiz Y Pino 30:03 - 💬 “How do you create a life well lived where you have space for the people and the experiences and the ideas in your life?” - Miriam Ortiz Y Pino 41:21 - 💬 “A goal is something you're trying to achieve, some sort of milestone that gets you closer to your desired outcome, which is the aspirational thing you're actually trying to get out of participating with that goal.” - Miriam Ortiz Y Pino TIMESTAMPED OVERVIEW 00:00 Natural organizer developed systems to help families. 04:08 Organized chaos led to business realisation. 09:51 Practical habits for organizing life and time. 13:34 ADHD discovery led to effective coping mechanisms. 17:31 Money archetypes reveal life patterns, including clutter. 21:15 Understanding business basics is crucial for success. 23:15 Five essential systems: money, marketing, people, deliverables, inventory. 28:35 Align work-life, enjoy interconnected living balance. 30:52 Balance work priorities and spontaneous leisure activities. 34:32 Daily routine: Money, marketing, people, creative time. 36:53 Struggling with content, uses assistant for support. 40:02 Simple first steps evolve through many iterations. 44:45 Changing habits is crucial for a lasting organization. VALUABLE RESOURCES Steve Day:  Free access to our flagship DIDACT Framework   Miriam Ortiz Y Pino: One-Minute Mail Solution: https://www.morethanorganized.net/oneminutemail LINKS TO CONNECT WITH THE GUEST Website: https://www.morethanorganized.net LinkedIn: https://www.linkedin.com/in/miriamortizypino/ Facebook: https://www.facebook.com/morethanorganized/ Instagram: https://www.instagram.com/moypmto/ YouTube: https://www.youtube.com/user/MorethanOrganized Pinterest: https://www.pinterest.com/moypmto ABOUT THE GUEST Miriam Ortiz Y Pino is a Simplicity Expert & Money Breakthrough Business Coach. She’s also an Entrepreneur, Writer, and the Creator of The Streamlined Solution.   She works with entrepreneurs and other busy, creative people to create environments that promote control, freedom, and wealth through organization.   Additionally, Miriam holds certificates in Workplace Productivity, Residential Organizing, Courageous Coaching Methods, Fire Starter Sessions, Sacred Money Archetypes and Money Breakthrough Business Coaching. She is a Golden Circle NAPO member and an NAPO University instructor. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    50 min
  7. 21/11/2024

    SYS 200: Beyond the Hustle: How Systems Can Scale Your Business - Interview with Celi Arias, Founder of The Grown Ass Business

    🎙 Dr Steve Day was joined by Celi Arias, the CEO and founder of The Grown Ass Business, in this episode. Celi shares her journey from a young entrepreneur to a successful operations consultant and business coach, emphasising the importance of systemizing business growth. She discusses the challenges entrepreneurs face, particularly the feeling of wearing multiple hats and the overwhelm that comes with it.   Celi also introduces her unique methodology, which focuses on five key growth systems that help entrepreneurs streamline their operations and achieve predictable growth.   Throughout the conversation, they explore the significance of understanding product-market fit, the role of accountability in implementing systems, and how to create a business that allows for both success and personal fulfilment. Tune in for valuable insights on leveraging systems to break free from revenue plateaus and burnout. KEY TAKEAWAYS 💡 Importance of Systemization: Successful businesses often move beyond the founder's creative whims by implementing systems and operations that streamline processes. As a result, they achieve predictable and sustainable growth. 💡 Understanding Key Growth Metrics: Entrepreneurs should identify the minimum viable metrics and tools for each department, such as marketing, sales, and finance. This will help them manage their business and drive growth without feeling overwhelmed. 💡 Product Market Fit: Businesses must understand their product market fit before investing in marketing campaigns. This includes pricing, messaging, and target audience. Otherwise, they risk wasting resources on ineffective strategies. 💡 Accountability and Consistency: Regular check-ins and accountability measures help entrepreneurs stay focused on their goals. Additionally, they ensure progress, even amidst the chaos of running a business. 💡 Lifelong Learning and Adaptation: Continuous learning and adapting systems to fit business needs are crucial for success. Additionally, entrepreneurs should embrace simplicity. They must focus on actionable steps instead of getting lost in complexity. BEST MOMENTS 02:43 - 💬 “The businesses that do really well are the ones that start to really systematize certain operations in the business.” - Celi Arias 04:28 - 💬 “If you really start to operationalize and systematize things, it makes things easier.” - Celi Arias 06:30 - 💬 “You should always be engineering your business for growth.” - Celi Arias 24:11 - 💬 “It takes some time to adapt to a new way of doing and being and thinking.” - Celi Arias 36:53 - 💬 “There is a time and a place for complexity, and it is not for capturing ideas and organising yourself.” - Steve Day TIMESTAMPED OVERVIEW 00:00 Success requires systemizing operations, not whims. 04:57 Challenged to systemize growth, became a growth-focused consultant. 08:15 Systems intimidate, simplicity annoys, yet it works. 10:48 Master dashboard simplifies key roles for business growth. 14:10 Focus on growth, not just marketing expenses. 17:54 Executing plans is harder than learning them. 21:14 Break the cycle: Focus on meaningful goals. 25:56 Clients succeed by implementing operational systems. 28:50 Traction and E Myth transformed my business mindset. 32:33 Distill concepts for practical, actionable learning. 35:52 Notes app organises content ideas effectively now. 37:21 Binaural beats enhance focus, meditation, and productivity. 41:33 Consistency and systems improve life and business. VALUABLE RESOURCES Steve Day:  Free access to our flagship DIDACT Framework   Celi Arias: My GAB Method on my website: https://grownassbusiness.com/ LINKS TO CONNECT WITH THE GUEST LinkedIn: https://www.linkedin.com/in/celiarias/ Instagram: https://www.instagram.com/celigrowsbusiness/ ABOUT THE GUEST Celi Arias is the CEO and Founder of The Grown Ass Business™, where she empowers entrepreneurs to break free from revenue plateaus and burnout by teaching them to manage their ventures as a whole ecosystem.   In addition, the Upside recognised her as a top Coach in 2024. Having grown multiple 7-figure businesses, Celi draws from her diverse background and extensive education to help entrepreneurs scale their businesses to seven figures and beyond. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    46 min
  8. 14/11/2024

    SYS 199: Why We Use Fathom AI Notetaker: Pro Tips to Maximise Value and Minimise Cost

    🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day explores the Fathom AI Notetaker. He details why it has become the preferred choice for his business over other alternatives. Additionally, he discusses the essential role of AI note-taking apps in enhancing productivity and communication within teams, highlighting Fathom's impressive free version and affordable premium features.   Listeners will learn how to maximise the app's capabilities, including unlimited storage, real-time highlights, and seamless integration with tools like Slack and Zapier. Steve also shares insights on how to efficiently manage meeting notes and action points, making it easier for teams to access important information.   So, tune in to discover how Fathom can transform your business meetings and improve collaboration. KEY TAKEAWAYS 💡 Fathom as the Preferred AI Note-Taking App: Fathom was chosen over other AI note-taking apps because of its impressive features. It offers a robust free version and a reasonably priced premium version. The premium version includes additional team functionalities. 💡 Enhanced Meeting Management: Using Fathom helps businesses efficiently summarise meetings. Additionally, it features clickable timestamps and action points. This makes it easier for team members to revisit important discussions without sifting through lengthy recordings. 💡 Unlimited Free Storage: Fathom provides unlimited storage for meeting recordings at no cost. This eliminates the need for businesses to use other storage solutions. For example, Google Drive can quickly fill up. 💡 Real-Time Highlighting Feature: Fathom includes a unique feature for capturing highlights during meetings in real-time. Users can share these highlights via Slack or save them for later use. This ensures that important moments are not forgotten. 💡 Integration with Zapier: Upgrading to the premium version enables integration with Zapier. This allows users to automate sharing meeting summaries and highlights. They can share across various platforms, such as Google Docs and Asana. This enhances team collaboration and accessibility. BEST MOMENTS 00:51 - 💬 “We’ve settled on Fathom because of some of its amazing features. The fact that the free version is absolutely awesome.” 03:31  - 💬 “And because it's transcribed, you can actually search the transcript as well to find any instance of a keyword or a phrase that was said. So it's really easy to actually go back to the exact point that you want.” 11:04 - 💬 “It helps me with my incredibly forgetful brain because I can go back and find stuff just by remembering what it was about.” TIMESTAMPED OVERVIEW 00:00 AI note-taking app improves meeting recall efficiency. 03:41 Fathom offers free unlimited meeting storage online. 09:18 Zap enhances meeting organisation, access, and summaries efficiently. 10:32 Fathom enhances meeting recall, search, and sharing. VALUABLE RESOURCES Affiliates Links: https://sys.academy/tools LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.   Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.   Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    15 min
5
de 5
11 calificaciones

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Dr Steve Day from the systems and outsourcing University reveals evey app, hack and trick he’s used to outsource the entire day to day running of his businesses. You’ll discover how to transform your work from a time-sapping, energy draining grind into something you enjoy doing each day. You’ll learn about letting go, trusting other people to do your work, about virtual assistants, outsourcing, managing a remote team, using apps and technology, creating systems, and stopping your business being reliant on superstar employees that are hard to find and even harder to keep hold of. You shouldn’t have to do all the work yourself, even if you’re on a tight budget. The sooner you outsource your work, the sooner you can focus on leading your company and doing the stuff that only you can do to make your business a success. Steve openly shares his wins, losses and lessons from creating affordable, practical systems that anyone can use. If you’re a business owner who wants to have more time to focus on doing the important stuff, then you’re gonna love this podcast. No nonsense practical advice, inspiring interviews and unbiased reviews of all the things you need to create any awesome business that you can be proud of. Steve has deconstructed the dark-art of creating sophisticated business systems into a simple step-by-step method that anyone can follow. Hit subscribe and get ready to transform the way you work.

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