The Event Tech Pull Up Keith Johnston/Tess Vismale

In this episode of the podcast, Keith and Tess are talking rundowns, show flows, cue sheets, run of shows, event scripts, and production schedules. A million different names. Same thing. It is what keeps your live productions on track.

For the past 20 years or so, this has been the domain of Excel. And this is a problem because you email that excel file over and over as changes happen and the versions are sure to get out of sync and that can lead to some really bad things. We almost had a video launch at the wrong time because the video operator was using an old version of the sheet.

There is a better way. Enter Rundown Studio. The brainchild of Lukas Hermann of Stagetimer and John Barker of Here to Record. in the most simple terms, Rundown Studio is cloud-based software for collaborative show and event planning, cueing, and directing.

Keith has been using Rundown Studio for a few months now and it is quickly becoming one of his favorite tools for meeting and event professionals. Watch this episode as we take a dive into the software, get an overview, and learn how it is now easy to bring the entire event team together with one source of truth.



✨ FIND RUNDOWN STUDIO ON THE WEB

↳ Rundown Studio | https://rundownstudio.app/

✨ FIND STAGETIMER.IO ON THE WEB

↳ StageTimer.io | https://stagetimer.io/

✨ FIND THE EVENT TECH PULL UP ON THE WEB

↳ Event Tech Pull Up | https://eventtechpullup.com/

↳ Tess on LinkedIn | https://www.linkedin.com/in/tessvismale/

↳ Keith on LinkedIn | https://www.linkedin.com/in/keithgjohnston/

In this episode of the podcast, Keith and Tess are talking apps! Not those crazy expensive, feature-heavy behemoths currently clogging up the app stores, we are talking about Joi's latest feature... The Joi event app.



Joi is upending how event planners manage and execute events, making it accessible and practical even for smaller gatherings to have an app. Traditionally, event apps were deemed too expensive and were only considered for larger events. However, Joi upends this notion by offering a cost-effective and efficient solution that eliminates the need for printed programs or agendas. This app simplifies sharing event details, schedules, and updates with attendees, streamlining communication and engagement.



Joi facilitates easy communication with attendees via push notifications, welcome messages, and session reminders. It supports the creation of multiple event apps tailored to different attendee groups, allowing for customized programs and targeted messaging. Additionally, Joi provides flexible access control options, from open access via QR codes or app names to restricted access through passwords or login requirements, ensuring privacy and security as needed.



Joi’s ability to make evaluation forms more accessible and engaging encourages greater participation from attendees, thus providing valuable feedback and insights for event organizers. With Joi, event management becomes more streamlined, interactive, and effective.



✨ FIND JOI ON THE WEB


Joi | https://www.joi.events/



✨ FIND THE EVENT TECH PULL UP ON THE WEB


Event Tech Pull Up | https://eventtechpullup.com/
Tess on LinkedIn | / https://www.linkedin.com/in/tessvismale/
Keith on LinkedIn | https://www.linkedin.com/in/keithgjohnston/

In today’s episode, we’re blending the worlds of tech, observation, and brand activation. To guide us through this intersection, we have with Ross Cooper, a Senior Integrated Strategist at Inspira Marketing Group. As many of you might know, Inspira isn’t just any marketing agency; they operate at the nexus of EQ (Emotional Intelligence) and IQ (Intellectual Quotient), crafting brand experiences that resonate both emotionally and intellectually with audiences.



While data-driven insights play a monumental role in event planning – guiding decisions from venue selection to attendee engagement – it’s the human touch, the ability to observe and understand attendees, that crafts unforgettable moments. Ross knows this balance all too well. Consider the simple act of observing reactions during a keynote or the dynamics of a networking session. Such nuances, when combined with structured feedback mechanisms like digital tools and platforms, offer a full spectrum of insights. Take, for instance, the enthusiasm attendees might show when engaging with local artisans – while data might suggest the logistical advantage, human observation captures the essence, the ‘why’ behind that preference.



Event planning isn’t just about numbers or isolated observations. It’s a harmonious ballet of empirical evidence and experiential intuition. And as Ross and the Inspira Marketing Group demonstrate, when you fuel that harmony with a deep understanding of EQ and IQ, events transition from mere gatherings to transformative brand activations. Have a listen as we delve deeper into this fascinating synergy with our amazing guest!



FIND ROSS and INSPIRA MARKETING ON THE WEB



↳ Ross Cooper on LinkedIn | https://www.linkedin.com/in/rosscooper/

↳ Inspira Marketing on the Web | https://inspiramarketing.com/

DJ Graffiti, known as The Keynote DJ, has defied conventions in his DJ career. Originating from Detroit, he initially made a name for himself as a prominent club and concert DJ, sharing stages with eminent artists such as Eminem, Beyoncé, Jay-Z, Snoop Dogg, and Big Sean.



However, his path took an unconventional turn. DJ Graffiti ventured beyond the realm of music, applying his law and business degrees to establish a digital marketing agency. In this role, he adeptly guided clients in areas such as content strategy, traffic management, and sales conversion. Despite his achievements, he sensed a lack of personal fulfillment in his work.



The onset of the COVID-19 pandemic brought about a pivotal change. Recognizing an opportunity to uplift people's spirits through his talents, he initiated a series of virtual DJ sets. These sets, broadcasted on platforms like Facebook, YouTube, and Twitch, offered an avenue for individuals to temporarily escape their worries and immerse themselves in music.



Remarkably, even in the virtual landscape, DJ Graffiti could tangibly feel the positive energy of his virtual audience. This experience kindled his own enthusiasm as he realized his ability to serve as a beacon of positivity. It became evident that he was destined for more — to extend his services as a DJ to corporations for virtual gatherings and in-person celebrations.



This newfound pursuit resonates with him on a profound level, feeling like a true calling. He views each event as a unique occasion to effect change. Collaborating closely with clients, he harnesses his background in sales, marketing, and public speaking to craft tailor-made interactive experiences. These experiences not only elevate moods and boost morale but also bring together diverse and geographically dispersed audiences.



At the heart of it all, DJ Graffiti recognizes the power of music to nourish the soul, disseminate happiness, and provide respite from life's challenges. His DJ sets achieve precisely that, simultaneously inspiring contemplation and creativity.



Looking ahead, DJ Graffiti envisions cultivating enduring relationships with his clients, an array of esteemed names including GitLab, Nike, Google, Campbell's, Cisco, Workday, Dell, ManyChat, and SAS. His aspiration mirrors that of a gym membership, where he aims to continuously engage and inspire his clients through his exceptional DJ skills.



Join us as we chat with him about what DJing can teach you about experience design and how to create unforgettable events that tick all the boxes.



For this espisode, we have a little graphical help. If you are getting started in event design? Learn about the Event Canvas™️ methodology, a common visual language for event design, developed by Ruud Janssen and Roel Frissen. This handbook will change the way you think about how events change the world you live in. It shows the way to re-design your world on one sheet of paper using the #EventCanvas. This book identifies the starting point of any event and outlines steps of how events come to life. It focuses on the DNA of specific aspects of events, and provides insight into how to observe and analyze events, understand stakeholders, and define behavioural changes required to deliver value. It also identifies the levers and mechanisms that influence such behavioural changes in event design. You can learn more by clicking the link below!



✨ FIND DJ GRAFFITI ON THE WEB



↳ DJ Graffiti | https://shor.by/djgraffiti_live

↳ DJ Graffiti on LinkedIn | https://www.linkedin.com/in/djgraffiti/



✨ FIND EVENT CANVAS ON THE WEB



↳ Event Canvas | http://www.eventcanvas.org/



✨ FIND THE EVENT TECH PULL UP ON THE WEB



↳ Event Tech Pull Up | https://eventtechpullup.com/

↳ Tess on LinkedIn | https://www.linkedin.com/in/tessvismale/

↳ Keith on LinkedIn | https://www.linkedin.com/in/keithgjohnston/

In this episode of the podcast, Keith and Tess dive into the
game-changing features of There.App, a revolutionary tool for event
planners. They discuss how There.App transforms communication and
collaboration, ensuring seamless connectivity among team members,
vendors, and volunteers during conferences and events, enhancing on-site
teamwork by offering access to project information, facilitating smooth
team communication, and optimizing on-site execution with real-time
location tracking, which helps keep everyone coordinated and aware of
each other’s activities.

There.app has amazing features like the team directory, project
calendar, task checklist, file sharing, live chat, and unique location
perspective that allows users to mark key locations on maps and share
live locations (of course there are privacy controls). Customizable
boards enhance team productivity and focus on critical tasks.

Be ready! This is Part I, in Part II, Seth will walk us through the app
and all of the features!

✨ FIND THERE.APP ON THE WEB

↳ There.app | https://www.there.app/
↳ There.app in the App Store |
https://apps.apple.com/us/app/there-app/id1497886197
↳ There.app on Google Play |
https://play.google.com/store/apps/details?id=app.there&hl=en_US&gl=US

✨ FIND THE EVENT TECH PULL UP ON THE WEB

↳ Event Tech Pull Up | https://eventtechpullup.com/
↳ Tess on LinkedIn | https://www.linkedin.com/in/tessvismale/
↳ Keith on LinkedIn | https://www.linkedin.com/in/keithgjohnston/

Today, we have a unique opportunity as Tess, our meeting and event superhero, is away. This gives me a chance to highlight something truly special. And what makes it so special, you may ask? Well, we have the privilege of featuring the creator of my favorite event technology of the past two years: Stagetimer.IO.



For those who know me, it's no secret that I am an enormous fan of this product. Stagetimer is single-handedly revolutionizing the way we communicate the remaining time in a session. Gone are the days of renting those bulky red numbers in a big square box from the in-house AV company.



Stagetimer offers a host of remarkable features that elevate it even further. Need to count up? Not a problem! Want to showcase the time of day in a sleek clock format? Consider it done! Desire to convey messages directly to the talent through the confidence monitor? Boom, Stagetimer has you covered. And if you want the text to flash or change colors to captivate their attention because they just won't. Stop. Talking. Well, guess what? You can do that too.



Stagetimer also allows you to share the timer with your entire team, ensuring everyone stays synchronized. Simply send them a link, and they will gain access to the fullscreen timer, an agenda page with the session rundown, and even a moderator page to display messages.



What's more, Stagetimer plays seamlessly with other industry tools, including Companion, through its open API (ask your AV person, they'll know).



Accessing Stagetimer is a breeze. Whether through your web browser or natively on Windows or Mac, you can confidently rock the stage even without an internet connection.



Join us as we meet the brilliant mind behind this innovative creation. Lukas Hermann, a talented Full-Stack Engineer, and entrepreneur.