The ProjectReady Podcast ProjectReady

How To Achieve Greater Efficiency When Using SharePoint For Construction Management
When using Teams and SharePoint for construction project information management, you can’t afford to overlook solutions that not only keep your information safe but also provide the foundation for further digital transformation. On this episode of The ProjectReady Podcast, Joe Giegerich and Shaili Modi-Oza peel back the topic of Microsoft 365 security and governance even further. Listen now to learn how SharePoint taxonomy and roles-based security and governance all come together to help users do more, including leverage AI-driven solutions. 

If you haven’t listened to our previous episode about SharePoint Taxonomy, go back and give it a listen now. 

Structure Is Everything 

Microsoft 365 continues to be at the foundation of nearly every business’s infrastructure. Unfortunately, it’s not easy to manage. This is especially true on complex construction and civil engineering projects. People come and go, roles and phases change, and the IT team is left to make sense of who should have access to what and when. When properly structured, however, managing the security and governance of SharePoint for construction projects can be less of a headache. 

Joe and Shaili discuss the dynamic nature of complex construction projects. Specifically, the duo considers challenges associated with the changing roles on the project and collaboration with external vendors, partners, and stakeholders. In addition to offering solutions to simplify SharePoint management, our M365 experts dive into the transformative potential of automation and AI-driven solutions, such as Microsoft Copilot in enhancing security and compliance efforts.  

Leveraging intelligent tools alongside structured taxonomy can help companies achieve greater efficiency and reliability. During this episode. Listeners will learn more about: 

The relationship between security, governance, and taxonomy in shaping document management and collaboration strategies. 
The benefits of moving from traditional folder structures towards library-level permissioning. 
Challenges of complex construction and civil engineering projects and how to use structured taxonomy and nuanced permissions management to solve them in SharePoint and M365. 
The transformative potential of automation and AI-driven solutions, such as Microsoft Copilot. 
Strategies for transitioning to a more robust security framework while maintaining user-friendliness and adaptability.
Learn More
To learn more about ProjectReady, visit www.project-ready.com. To request a free demonstration of ProjectReady, click here.
About ProjectReady
From RFP to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducting errors, and improving profitability.
 

Better SharePoint Taxonomy Drives Better Search, Governance, And Security

Having “cut our teeth” in SharePoint, we know firsthand the power and potential of the platform. Yet, we've also observed the common struggles many organizations face when attempting to leverage SharePoint effectively. From misaligned folder structures to challenges with permissions and security, there's often a disconnect between ownership and utilization. 

At the heart of this podcast discussion is the concept of taxonomy – the hierarchical organization of content to streamline access, improve collaboration, and enhance governance and security. While SharePoint offers unparalleled capabilities for organizing content, setting it up correctly requires strategic planning and knowledge. 
What You'll Learn

After listening to this episode of the ProjectReady Podcast you will:

Understand the concept of taxonomy and the advantages and potential challenges associated with implementing it with SharePoint.
Learn the role that taxonomy plays in driving governance and security across projects and content. 
Learn the importance of maintaining consistency to facilitate improved navigation and search. 
Explore the integration of SharePoint within the broader Microsoft 365 ecosystem.
Gain insight into automating governance processes in SharePoint to simplify management and improve user experience. 
Discover best practices for setting up SharePoint libraries, including grouping libraries and leveraging metadata to enhance organization and searchability. 
Unlock actionable strategies for optimizing SharePoint for project management, from sourcing authoritative metadata to adopting a holistic approach across all your technology solutions. 

Whether you're a seasoned SharePoint user or new to the platform, this episode provides valuable insights to elevate your project management practices in AEC industries. 
Learn More
To learn more about ProjectReady, visit www.project-ready.com. To request a free demonstration of ProjectReady, click here.
About ProjectReady
From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability.
 

We are starting to hear a lot of talk about program management in the AEC industry and among project owners. But what is it and why should you care? 
The simple explaination is that program management is the management, coordination, and integration of multiple, concurrent projects, which is a regular need and challenge for many AECO organizations. Being able to quickly view and access projects, platforms, content and data in a program is essential to ensure individual projects work in synergy, avoiding conflicts and optimizing resources for maximum efficiency. But, as with most concepts, the definition goes much deeper and applies to many other facets of project information management.

ProjectReady CEO Joe Giegerich, Head of Development, Shaili Modi-Oza, and industry thoughtleaders Salla Eckhardt and Jeff Walter discuss program management as it relates to collaboration on information and data and discuss how to bring order to the complex nature managing large, complex projects. 
Listeners will learn more about:
Data unification and management Enhanced collaboration Risk management Streamlined processes The importance of remaining flexible. Listen now!
Learn More
To learn more about ProjectReady, visit www.project-ready.com. To request a free demonstration of ProjectReady, click here.
About ProjectReady
From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability.

How To Optimize Search Across Your Construction Software Ecosystem
How much of your day is wasted trying to find the right design files and documents across the various systems used on your project? The answer may astound you. On this episode of the ProjectReady Podcast, Joe Giegerich and Shaili Modi-Oza explain how to optimize search for the Architecture, Engineering, and Construction (AEC) industry, and project owners. 

The AEC has become increasingly digital by necessity. But with a greater emphasis in digitalization comes growing pains – in the form of having to manage mass amounts of data, interoperability, security, and governance. Statistics reveal exponential growth in construction data, with a considerable percentage going unused.  

Check out this episode if you are looking for Search Optimization Best Practices, solutions to help streamline search and project information management, and how clean data is essential for those in the AEC industry looking to introduce AI.  

After listening to this episode of the ProjectReady Podcast, you will: 

Understand the challenges posed by the increasing digitalization in the AEC industry. 

Recognize the negative impact of ineffective search practices. 

Discover the transformative nature of search optimization and the financial benefits of making a search optimization strategy a priority. 

Uncover techniques necessary to begin a search and data management strategy.   

Learn why data hygiene and search optimization are essential for your future AI initiatives to be effective.  
Learn More
To learn more about ProjectReady, visit www.project-ready.com. Or, to request a free demonstration of ProjectReady, click here.
 About ProjectReady
From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across the entire construction software ecosystem. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability.
 

Navigating the Challenges of IT Pros in the AEC 

Companies in the AEC industry often feel the burden of having to manage too many disjointed systems, tight budgets, and rigid security requirements. Because IT plays a pivotal role in shaping the technological infrastructure of their organizations, managing these challenges falls onto IT’s shoulders.  

In this episode of the ProjectReady Podcast, Joe Giegerich and Shaili Modi-Oza explore the role of IT in the Architecture, Engineering, and Construction (AEC) industry, including how it has evolved to emphasize critical function promoting efficiency, collaboration, and interoperability of the firm’s systems and project team members. 

Over the next 20 minutes, listeners will: 

Gain a better understanding of the current challenges IT teams are facing and how an integrated data environment can ease the burden. 
Uncover and unravel the intricacies of managing project security and governance. 
Understand the importance of automation and where it can be applied when choosing a software solution and easing the burden on IT Pro. 

Join us on this transformative journey through the challenges faced by IT professionals in the AEC industry and learn how cutting-edge construction management tools are revolutionizing efficiency and empowering IT initiatives.  
Learn More
To learn more about ProjectReady, visit www.project-ready.com. To request a free demonstration of ProjectReady, click here.
About ProjectReady
From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability.

Innovation, Insight, and the Road Ahead
This year marked the launch of the ProjectReady Podcast. So, naturally, we want to express our heartfelt gratitude for the feedback received and the incredible journey we've had so far. A big shoutout to our esteemed guests, Jeff Walter from AECOM, Salla Eckhardt from OAC, and Aarni Heiskanen from AE Partners, who joined us this year. In addition to sharing podcast highlights, be sure to listen to this fun episode for our official “Year in Review” recap to discover what’s new and improved at ProjectReady and what is “coming soon.”  
Learn More
To learn more about ProjectReady, visit www.project-ready.com. To request a free demonstration of ProjectReady, click here.
About ProjectReady
From bid to closeout, ProjectReady's modern collaborative project information management solution facilitates connection, communication, and collaboration across AEC team members, project owners, and systems in play on a project. ProjectReady's integrated data environment (IDE) facilitates governed connections between people, systems, and organizations - improving trust, reducing errors, and improving profitability.