The Engineering Project Management Podcast Anthony Fasano, PE

In this episode, I talk with Amanda Retta, P.E., Civil Engineer IV at Tetra Tech, about the crucial role of effective communication in successful civil engineering projects, and how you can communicate effectively with all project stakeholders, both internal and external.



***The video version of this episode can be viewed here.***

Engineering Quotes:







Here Are Some of the Questions I Ask Amanda:



How has effective communication on civil projects impacted your projects and personal experience?

As an engineer working on projects, what are some key considerations you need to be aware of?

Can you share an example from one of your projects where asking the right questions positively influenced the project's outcome?

Would you prefer to have one focused meeting each week to discuss multiple topics, or receive numerous individual messages throughout the week?

How do you handle assumptions in communication to avoid misunderstandings and ensure clarity in your conversations?

How do you adjust your communication to engage effectively with different personalities in your team or with internal and external contacts?

Have you encountered different communication types or styles in your work, and how do you navigate them to keep your projects on track?

How important is it to follow up and follow through on your projects?

Do you have any last advice or key takeaways from your experience as a project manager for those just starting in the field?



Here Are Some Key Points Discussed in This Episode About the Role of Communication in Successful Civil Engineering Projects:





Good communication is essential for project managers overseeing diverse engineering teams in multiple locations like Michigan, Delaware, Kentucky, and Florida. Using tools like Microsoft Teams helps keep everyone informed about project updates and design changes. The project manager's main task is to gather and share information efficiently among these teams.

Good project communication means encouraging technical workers to ask questions instead of assuming things, which can cause problems. Managers should prioritize sharing important information promptly to prevent delays and ensure project teams have accurate details for their tasks. Proactive communication practices are key to keeping projects on track and avoiding misunderstandings.

Regular project check-ins and peer reviews are essential to avoid tunnel vision and oversight, especially for young engineers focused on specific projects. Consistent workflows and routine design meetings streamline communication, reducing the risk of missed details or unnecessary rework. With these regular check-ins, better information sharing, and project alignment are promoted, ultimately improving project efficiency and quality.

In engineering, assumptions can be tricky, especially for less experienced engineers. While some based on available information are necessary, incorrect ones can lead to setbacks. Mentoring younger engineers involves balancing their initiative with providing guidance based on experience. Managers must be patient and repeat key principles, recognizing what's simple for them may be challenging for others. Learning to make informed assumptions comes with experience in engineering.

Adapting communication to different generations is crucial for career success. Understanding preferences for directness or emotiveness helps build effective relationships. Being flexible and adjusting your approach promotes rapport and professional growth, mastering phone calls, email etiquette, and tailored messaging for collaboration.

In project management, understanding and communicating effectively with detail-oriented, data-driven team members is crucial. The project manager's role involves aligning their analytical ...

In this episode, I talk with Michael Watry, P.E., vice president and co-founder at Foresight Planning & Engineering Services, about the impact of effective project scheduling on communication and stakeholder management. Michael explains how project controls contribute to decision-making and the identification of deviations from the planned schedule. He also discusses the calculation of key performance indicators and the integration of project management software.



***The video version of this episode can be viewed here.***

Engineering Quotes:







Here Are Some of the Questions I Ask Michael:



How does creating an efficient project schedule enhance communication and stakeholder management?

Why is effective project scheduling crucial for maintaining stability and success?

How does project control influence decision-making in project leadership, especially within engineering projects?

How can project controls assist in the early detection of deviations from the planned schedule and forecasting potential issues affecting the actual schedule?

How are the key performance indicators identified, and do you typically calculate them?

What are your predictions for the future of integrating artificial intelligence into project management software, and who do you think will lead this revolutionary development?

Can you explain what project controls are and how project managers can effectively handle stakeholders?

How can project managers effectively align stakeholders' expectations with the project timeline?

What final advice would you give to engineers aspiring to enter project management, improve their project management skills, or pursue project controls?



Here Are Some Key Points Discussed in This Episode About How to Create an Efficient Project Schedule for Better Communication:





Efficient project scheduling creates a clear plan for tasks, reducing disagreements among stakeholders. This clarity improves communication and collaboration, leading to better stakeholder management and project success.

Effective project scheduling is crucial for maintaining stability and success because it balances all aspects of the project. Like stabilizing a stool with even legs, scheduling prevents any one aspect from dominating, reducing risks and delays, and optimizing resources for project stability and success.

Project control impacts decision-making in engineering projects by providing tools like Gantt charts. Leaders decide whether to act on forecasts or address past consequences, balancing risk management and estimation. This ensures alignment with objectives and optimizes resources for success.

Project controls like cost performance indices (CPI) and schedule performance indices (SPI) help detect deviations from the planned schedule early on. If CPI or SPI drop below 100%, it indicates potential issues with schedule or budget. By monitoring these indicators, project managers can forecast problems and take proactive steps to address them, ensuring the project stays on track.

Key performance indicators (KPIs), like cost performance indices (CPI) and schedule performance indices (SPI), are identified based on project goals. Typically, they're calculated using formulas involving earned value, planned value, and actual cost. You can calculate them manually or with software tools like Excel. The choice depends on the project's needs and complexity.

In the future, integrating artificial intelligence (AI) into project management software will revolutionize efficiency. Major companies like Oracle, Microsoft, and Procore will lead this development, along with smaller startups. AI will automate tasks, analyze data, and boost productivity for project teams.

Project controls are about preparing project data for decisions,

In this episode, I talk with Robert K. Otani, P.E., LEED AP, about the importance of scope, schedule, and budget in project management, and the challenges and future of integrating AI in Project Management. He also provides great insights on the potential use cases of AI in project management and the need for data analytics as a first step.



***The video version of this episode can be viewed here.***

Engineering Quotes:







Here Are Some of the Questions I Ask Robert:



How has your engineering background influenced your approach to project management?

How did your training at Parsons help you, and what important lessons did you learn there?

What are the key steps and strategies you prioritize when integrating AI into project management?

What specific AI tools or technologies have been effective in enhancing project management outcomes?

What are the main challenges of integrating AI into project management, and do larger firms typically create proprietary software or rely on third-party solutions?

In the early stages of planning for AI integration in the AEC industry, where do you think it will have the biggest impact on project management?



Here Are Some Key Points Discussed in This Episode About How to Successfully Integrate AI in Project Management:





Robert's project management is deeply shaped by his engineering background, particularly in civil and structural engineering, with a focus on water systems. This influences his prioritization of thorough analysis and collaboration to achieve successful outcomes.

Training at Parsons teaches the importance of balancing scope, schedule, and budget in project management. Any misalignment in these areas can lead to complications. This principle guides effective project management, promoting adaptability and proactive problem-solving.

AI in project management brings new opportunities, but data limitations are a hurdle. Accessing the needed data for predictive models is tough despite available technology. For example, forecasting project profitability lacks necessary data due to ERP system limitations. Identifying crucial data is vital for better project outcome prediction.

The industry lacks specific AI tools for project management, hindering progress. Efforts to clean and prepare data are underway, but effective AI implementation requires more information. While data analytics is a first step, further progress needs more time and data for model training.

Integrating AI into project management faces challenges such as customization to company needs and defining success metrics. While larger firms like Salesforce offer AI solutions like Einstein, smaller companies are still considering AI integration. However, industry leaders are establishing engineering AI teams to customize project management tools, indicating a move toward proprietary software within larger firms.

In the AEC industry's initial AI integration, the major impact on project management will likely be predictive analysis. This means forecasting finances and spotting potential staffing, client, and scheduling issues. AI can help managers plan better, reduce risks, and boost project efficiency.



More Details in This Episode…



About Robert K. Otani, P.E., LEED AP

Robert K. Otani, P.E., LEED AP is chief technology officer at Thornton-Tomasetti, Inc., a 1,700-plus person multidisciplinary engineering and consulting firm, and he founded the CORE studio, an applications development, advanced computational modeling, and R&D group at his firm. He has extensive structural design and project management experience involving commercial, infrastructure, institutional, cultural, and residential structures on projects totaling over $3 billion of construction. His professional and academic interests focus on inf...

In this episode, I talk with Sean Brune, P.E., Department Manager of Project Management at Stanley Consultants, about how to ensure project efficiency and budget control in projects. He also provides great advice for engineers looking to transition into project management.



***The video version of this episode can be viewed here.***

Engineering Quotes:







Here Are Some of the Questions I Ask Sean:



How do consulting engineering firms assist utility clients in maintaining project efficiency and budgets?

Could you please explain the reasons behind the lack of regulation and price speculation in many unregulated companies?

What are the typical challenges or pitfalls you encounter in the utility industry?

What would you say is the average duration of the permitting process for the projects you've worked on?

What sets Stanley apart in terms of its approach, and how does this contribute value to your clients?

Have you observed any innovative project management strategies or initiatives that have positively influenced project efficiency and success?

For engineers aiming to transition into project management, what essential foundational skills do you believe are crucial for a successful shift?

Can a project manager effectively lead and delegate without strong communication skills?

How can a project manager build trust and understanding for open communication and collaboration among team members?

What advice would you give to those aspiring to become successful project managers?



Here Are Some Key Points Discussed in This Episode About Successful Ways to Ensure Project Efficiency and Budget Control:





Stanley's unique project management expertise in the utility industry ensures projects stay on budget. Their specialized managers work together, combining proactive risk management and constant communication to optimize budget allocation across the board. They're a key partner for utilities aiming to meet their budget goals.

Utilities are mostly regulated monopolies for stability, but there's a push for a free market in some places like Texas. Past issues during a winter storm showed the downsides, causing power problems and high bills. Efforts to prevent such problems are ongoing, but the regulated monopoly model is crucial for consistency. Balancing market freedom with regulation is essential.

Large projects face challenges in land acquisition and permitting, dealing with diverse landowners and unpredictable timelines. Environmental concerns, like wildlife seasons in places like Colorado, complicate scheduling. Proactive planning and team expertise are crucial to navigate these challenges effectively and avoid fines. Adjusting plans as new information emerges is vital for successful project management.

Getting permits, especially for stormwater, is a mixed experience. State approvals are usually quicker, but local municipalities or specific counties can take up to a year. It depends on the jurisdiction and its requirements, making it unpredictable and challenging to plan for. Adaptability is key in navigating these varying approval times.

Stanley employs a tailored project delivery model (PDM) for their design engineering projects, consisting of four stages: pursuit, planning, execution, and closeout. This streamlined approach ensures efficient project management, offering clear insights for budget and timeline control. The PDM's adaptability facilitates quick decision-making, enhancing overall project success and monitoring.

At Stanley, the tools embedded in the PDMA are a game-changer for project management. From dynamic spreadsheets to online applications and the upcoming integration of Power BI, these tools empower project managers to make informed decisions efficiently.

In this episode, and in honor of Black History Month, I talk with Tiffani Teachey—a seasoned mechanical engineer, TEDx international speaker, acclaimed children's book author, and the host of the Women in Engineering Success Stories from STEM Professionals Podcast, about key strategies for achieving success as a Black engineer in the AEC industry.



***The video version of this episode can be viewed here.***

Engineering Quotes:







Here Are Some of the Questions Asked in This Episode:



How do certifications, particularly in the AEC industry, contribute to the success of Black engineers, both in general and within the engineering field?

How has being a part of organizations like the National Society of Black Engineers (NSBE) benefited your career?

Can you discuss how the Read It Right Radio Show contributes to the success narrative of Black engineers?

How did your books, "What Can I Be? STEM Careers from A to Z" and the STEM Crew Kids Adventure Series, contribute to celebrating black excellence in STEM, and what inspired you to write them?

How does being part of organizations like ASCE shape engineers' careers?

How has traveling and volunteering influenced your career success by broadening your experience and perspective?



Here Are Some Key Points Discussed in This Episode About How to Be Successful as a Black Engineer in the AEC Industry:





Certifications and licenses are vital in the industry for a Black engineer, unlocking diverse opportunities and enabling advancement into higher roles, particularly in fields like AEC where they break career ceilings, especially in roles like project management. The responsibility tied to these licenses, much like a doctor's, underscores their long-term value. Investing in exams not only opens doors but also deepens your knowledge, preparing you for future career advancements.

Being an NSBE life member is a big deal. NSBE is key to engineering success, giving you vital networking and essential skills. Practice talking with higher-ups for future career meetings. NSBE helps you build a diverse engineering network, exploring different civil engineering fields.

The Read It Right radio show is dedicated to breaking barriers in STEM education and careers. Focusing on key aspects like education, opportunities, and empowerment within STEM, it aims to inspire kids, especially underrepresented groups, to embrace STEM. Airing every Wednesday at 5:30 p.m. Eastern Standard Time on WDRB media, the show strives to grow and empower the next generation of STEM leaders by providing meaningful representation and stories.

Tiffani, an engineer and author, wrote STEM books like "What Can I Be? STEM Careers Made to Z." The series expanded with diverse color and activity books, plus the STEM Crew Kids Adventure Series. Tiffani celebrates Black excellence in STEM, aiming for more representation. The books got noticed on platforms like TEDx, showing how literature can promote excellence in STEM.

Joining the ASCE can transform your career. It provides opportunities like speaking engagements and covered dinners. The Young Members Group connects you with peers for advice. Involvement in ASCE and NSBE opens avenues for networking and career advancement. ASCE shapes your resume, offers interview practice, and guides ethical engineering practices. Explore the opportunities these organizations bring to your professional growth.

Exploring new places brings exposure to diverse challenges, contributing to personal and professional growth. Volunteering is equally crucial, providing a chance to give back to the community. Embrace both opportunities for a more enriched life journey.



More Details in This Episode…



About the Hosts:





Tiffani Teachey

Tiffani Teachey is a Sr.

In this episode, Matthew Douglas and I talk about the intricate landscape of AEC PM foundational training and provide some actionable advice to both seasoned professionals and those embarking on their project management journey strategies.



***The video version of this episode can be viewed here.***

Engineering Quotes:







Here Are Some Key Points Discussed in This Episode About Innovative AEC PM Foundational Training for Modern Professionals:





The Engineering Management Institute focuses on how AEC pros learn, with diverse styles like hands-on and visual. They want training that not only educates but also inspires project managers. Matt leads the Learning and Development Lab, ensuring the learning sticks through follow-up.

At the L&D lab, they've found that in project management, reinforcement is crucial for effective learning. Strategies like periodic reviews, real-world applications, and mentorship significantly boost retention, ensuring concepts are never forgotten. This counters the idea that learning in project management can be a one-time deal.

Learning in project management is a continuous journey. The Engineering Management Institute introduces PM Assist, providing custom videos to reinforce training concepts for project managers. This is a vital component of the AEC PM certification, promoting ongoing development with a behavioral assessment and regular webinars. The aim is to shift from one-off training to a mindset of lifelong learning.

Learning in project management needs support, especially from managers. All project managers start with basics to mentor others effectively. PM Assist sends videos to both learners and managers, promoting continuous improvement. The goal is to equip every project manager for success, shaping the new AEC PM certification and PM Assist program.

The Engineering Management Institute insists on starting everyone, even experienced PMs, with foundational programs. This ensures a common language and effective communication. Skipping these risks causing long-term problems. Even senior PMs benefit by refreshing their knowledge, emphasizing the need to start from the basics. EMI remains dedicated to transforming project management through continuous learning.



More Details in This Episode…



Sources/References:

EMI Learning Lab

AEC PM Certification



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To your success,



Matthew Douglas & Anthony Fasano, PE

Hosts of the Engineering Project Management Podcast