40 episodes

A Registrar Podcast sponsored by the American Association of Collegiate Registrars and Admissions Officers (AACRAO), hosted by Doug McKenna.

For the Record, An AACRAO Podcast Doug McKenna

    • Education
    • 4.8 • 18 Ratings

A Registrar Podcast sponsored by the American Association of Collegiate Registrars and Admissions Officers (AACRAO), hosted by Doug McKenna.

    A Deeper Dive Into AACRAO

    A Deeper Dive Into AACRAO

    The American Association of Collegiate Registrars and Admissions Officers (AACRAO) is not just the sponsor of this podcast. It’s also a vibrant professional association with full-time staff dedicated to advancing the work of records and admissions offices in higher education. In this episode, we hear from Interim Executive Director Melanie Gottlieb to explore the organization and structure of AACRAO and about the  various initiatives, offerings, and support AACRAO offers its members.    
    Key Takeaways:
    Check out the interview with Melanie in College & University (link below) that you should check out as an on-ramp into reading an AACRAO journal. Also, the “Campus Viewpoint” feature in C&U is a good way for new staff to get a sense of things happening on campuses across higher education.Getting involved in your State & Regional association is a great way to springboard into a leadership role with AACRAO (but you can also just volunteer for a position with AACRAO directly, too). AACRAO has a lot to offer its members: poke around the website, reach out to an AACRAO staff member, explore the member directory and make some connectionsGuest:
    Melanie Gottlieb
    Interim Executive Director, AACRAO

    References and Additional Information:
    C&U Interview with Melanie Gottlieb 
    AACRAO Signature Initiatives
    AACRAO Online Bookstore
    Core Competencies:
    Leadership & Management
    Change Management

    • 35 min
    Moving from a Small School to a Big School

    Moving from a Small School to a Big School

    There are many different types of institutions of higher education in the United States, and making a shift from a small institution to a large institution can feel daunting or even overwhelming. Four registrars who have made that shift at least once (or more) in their career share their insights on that experience along with what they learned at the smaller institution and what they wish they would have known earlier in their career. And finally they share words of advice for newer registrars or people who are working toward becoming a registrar.

    Key Takeaways:
    Bigger is not necessarily better--there are many fine people doing important work at small institutions; this episode is not an advertisement for large institutions;A small institution may give you the opportunity to be exposed to a significant number and type of responsibilities, take advantage of this and learn as much as you can;A large institution may require different skills to navigate, and take time to learn the culture and what they expect of the registrar position at that institution--each institution is different, regardless of size;You may have to move around to find opportunities for advancement; “you may have to move out to come back”;  Keep an open mind, master the art of graceful recovery, have a support group, get uncomfortable to keep growing; get involved and say yes to opportunities. Guests:
    Catherine Mund
    University Registrar
    University of South Florida
    Julia Pomerenk
    Assistant Vice President for Student Services and Enrollment Management and University Registrar
    University of Oregon
    Kelley Brundage
    University Registrar
    Kansas State University
    Paul Robinson
    Associate Vice Provost and University Registrar
    University of Michigan - Ann Arbor

    References and Additional Information:
    Small College Listserv:
    This Google Group is for members who are registrars at small colleges.
    To join send an email to scr-l+subscribe@aacrao.org | After sending a message to this address you will receive an automated reply from Google asking you to confirm your request. In order to join the group, you must reply to this message to confirm the request.
    Core Competencies:
    Leadership & Management
    Change Management

    Business blog about moving into a big company: https://zapier.com/blog/starting-at-a-big-company/ 


    • 50 min
    Registrars Reflect

    Registrars Reflect

    At the AACRAO SEM Conference in Miami, Florida, I had the opportunity to present the Registrar 101 and FERPA workshop with Heather Abbott from Yale Law School and LeRoy Rooker from AACRAO. The two-day workshop covers a broad range of registrar functions, responsibilities, and roles. And of course, so much FERPA info. 

    I was able to convince some of the participants to share some reflections on any or all of the following questions: 
    What brought them to the registrar’s office? What has surprised them the most about being a registrar? What are they concerned they don’t know enough about? And to share an emergent challenge or opportunity their office is facing.    
    Key Takeaways:
    There’s an in-person and an online version of REG101, and we’ll offer the in-person version again at the Annual Meeting in Portland in April 2022;There are many different kinds of institutions in the United States and so there will obviously be many different kinds of registrars, and many different paths taken to become a registrar; The registrar position requires a broad range of knowledge and skills; AACRAO has a bunch of resources to support and assist with professional development for you and your staff.

    Angi Long,
    Registrar, Lawrence University
    Bob Morris
    Dean, Enrollment Management, Joliet Junior College
    Calandria Yee-Bullock
    Registrar, Aviator College of Aeronautical Science and Technology
    Lori McNeal
    Registrar, Northern Pennsylvania Regional College
    Nicollette Matesic
    Director of Registration and Records, Felician University

    References and Additional Information:
    AACRAO Training
    Core Competencies:
    Leadership & Management
    Change Management
    Professional Proficiencies:
    Data Stewardship
    Student Records Management

    • 19 min
    Considerations When Closing an Institution

    Considerations When Closing an Institution

    Increased stressors on institutions of higher education in the United States have resulted in the closing or merging of some those institutions. Even prior to the pandemic, institutions were facing reduced state funding, a challenging recruiting environment, and renewed scrutiny about the value of a post-secondary education. AACRAO has recently published a report (linked below) providing guidance on what to do if your institution is closing or if you are at an institution receiving records from another institution. In this episode we talk about the lived experience of the registrar staff at an institution that is closing, from finding out to locking up the office for the last time.      
    Key Takeaways:
    There are a number of very significant considerations that must be resolved relating to the students’ records when an institution is going to close;Make sure you’re engaging in ongoing best practices with regards to imaging documents and updating student’s degre audits; The closing of an institution will bring out many different emotions from many different people--remember to take time to be present for yourself and your team.

    Ramie Nation, University Registrar
    Baker University

    References and Additional Information:
    InsideHigherEd - Another Small Private College Will Close - November 9, 2017
    HigherEd Dive - A Look at Trends in College Consolidation since 2016
    AACRAO Report on Closing and Merging Institutions
    Core Competencies:
    Leadership & Management
    Change Management
    Professional Proficiencies:
    Data Stewardship
    Student Records Management

    • 33 min
    Fall 2021 Return to Campus Plans

    Fall 2021 Return to Campus Plans

    The delta variant of COVID-19 has spurred changes to the fall 2021 return-to-campus plans for many institutions. In this special call-in episode, AACRAO members share the approach their institution is taking, answering the following questions:
    Who are you, where are you from, and how many students are enrolled at your institution?Is your institution requiring students/faculty/staff to be vaccinated, and if so, how are people providing that information?Will masks be required? What other mitigation strategies will be used, if any?Is your institution back to pre-covid primarily face-to-face / a blend of face-to-face and online / still primarily online?   Guests:
    Rick Sparks, Assoc. Vice Provost and University Registrar
    Virginia Tech
    Rhonda Kitch, University Registrar
    Cornell University
    Veronika Carter, Registrar
    University of Vermont
    Becky Keogh, Associate Registrar
    University of Iowa
    Pam Wells, Assoc. Vice President and University Registrar
    Grand Valley State University
    Adrienne Bricker, University Registrar
    Ohio State University
    Philip Hunt, University Registrar
    North Dakota State University
    Tara Arneson, Registrar
    Champlain College
    Douglas Burgess, Asst. Vice Provost and University Registrar
    University of Cincinnati
    Gene Fein, Asst. Vice President of Academic Records and Services
    Fordham University
    Carin Thoms, Assoc. Director of Continuity & Compliance
    University of Minnesota - Twin Cities
    John Papinchak, University Registrar
    Carnegie Mellon University

    Special karaoke version of the Fall 2021 Return to Campus Plans bumper

    • 28 min
    Community Colleges: A Hidden Gem

    Community Colleges: A Hidden Gem

    Community colleges play a vital role in the higher education ecosystem. With more than 6.8 million students enrolled in for-credit classes, four-year institutions can and should be partnering with community colleges to help students succeed in achieving their educational goals. In this episode we talk to Barbara Hopkins and Jen Nelson, both of Northern Virginia Community College, about the benefits of community colleges, the student experience, ways four-years can partner to assist with student success, and what it’s like to work at a community college. 
    This is the first in what will be a series of episodes focused on the community college experience, the transfer experience, reverse transfer, and ways registrars can be involved in these processes.  
    Barbara Hopkins, Interim Associate Vice President of Academic Affairs
    Northern Virginia Community College
    Jen Nelson, Coordinator of University Transfer & Initiatives and Chief Transfer Officer
    Northern Virginia Community College

    Key Takeaways:
    Community colleges of today offer significantly more than “your grandfather’s community college” in the way of student academic support services, athletics, clubs, and other activities  and resources.Community colleges are a hidden gem in higher education because they provide so much flexibility with the way they offer courses and the way they enable students to explore academic interests without incurring enormous amounts of debt.  Students attending community colleges with the intention of transferring to a four-year institution should be in touch early and often with academic support services at both the community college and the intended transfer school. Four-year schools should partner with community colleges to make sure that information about admission requirements and program pathways is readily available, up-to-date, and easy to find.  References and Additional Information:
    ADVANCE - Partnership between George Mason University and Northern Virginia Community College
    American Association of Community Colleges
    AACRAO Signature Initiative - Re-Envisioning Transfer
    AACRAO - Transfer & Articulation

    • 42 min

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