100 episodes

Dr Steve Day from the systems and outsourcing University reveals evey app, hack and trick he’s used to outsource the entire day to day running of his businesses. You’ll discover how to transform your work from a time-sapping, energy draining grind into something you enjoy doing each day. You’ll learn about letting go, trusting other people to do your work, about virtual assistants, outsourcing, managing a remote team, using apps and technology, creating systems, and stopping your business being reliant on superstar employees that are hard to find and even harder to keep hold of.

You shouldn’t have to do all the work yourself, even if you’re on a tight budget. The sooner you outsource your work, the sooner you can focus on leading your company and doing the stuff that only you can do to make your business a success. Steve openly shares his wins, losses and lessons from creating affordable, practical systems that anyone can use. If you’re a business owner who wants to have more time to focus on doing the important stuff, then you’re gonna love this podcast. No nonsense practical advice, inspiring interviews and unbiased reviews of all the things you need to create any awesome business that you can be proud of. Steve has deconstructed the dark-art of creating sophisticated business systems into a simple step-by-step method that anyone can follow. Hit subscribe and get ready to transform the way you work.

Systemize Your Success Podcast Dr Steve Day

    • Business
    • 5.0 • 21 Ratings

Dr Steve Day from the systems and outsourcing University reveals evey app, hack and trick he’s used to outsource the entire day to day running of his businesses. You’ll discover how to transform your work from a time-sapping, energy draining grind into something you enjoy doing each day. You’ll learn about letting go, trusting other people to do your work, about virtual assistants, outsourcing, managing a remote team, using apps and technology, creating systems, and stopping your business being reliant on superstar employees that are hard to find and even harder to keep hold of.

You shouldn’t have to do all the work yourself, even if you’re on a tight budget. The sooner you outsource your work, the sooner you can focus on leading your company and doing the stuff that only you can do to make your business a success. Steve openly shares his wins, losses and lessons from creating affordable, practical systems that anyone can use. If you’re a business owner who wants to have more time to focus on doing the important stuff, then you’re gonna love this podcast. No nonsense practical advice, inspiring interviews and unbiased reviews of all the things you need to create any awesome business that you can be proud of. Steve has deconstructed the dark-art of creating sophisticated business systems into a simple step-by-step method that anyone can follow. Hit subscribe and get ready to transform the way you work.

    SYS 174: HR Lessons: When to Fire Fast for Long-term Business Success

    SYS 174: HR Lessons: When to Fire Fast for Long-term Business Success

    🎙 Dr. Steve Day discusses the challenges small business owners face when hiring new employees who do not meet expectations. 

    Drawing from personal experiences and a recent coaching call with a client, Steve delves into the importance of recognising early signs of underperformance and taking decisive action. He emphasises the need to assess whether a new hire is the right fit culturally, skill-wise, and attitude-wise and provides insights on handling the situation effectively. 

    Steve highlights the significance of making tough decisions early on to ensure the overall productivity and morale of the team. Through practical advice and real-life examples, this episode offers valuable guidance on managing employee performance issues in a small business setting.

     

    KEY TAKEAWAYS

    💡 Hiring the right fit is crucial for the success of a business.

    💡 Address performance issues early on and provide clear feedback and expectations.

    💡 Making decisions based on evidence and taking action promptly is important.

    💡 Building a team with complementary strengths leads to overall success.

    💡 Letting go of underperforming employees benefits the company and the individual in the long run.

     

    BEST MOMENTS

    01:32 - 💬 “When we take on somebody new, there's this period, we call it the probationary period, but it's this honeymoon period if you like when you are really feeling each other out, like they're looking to you to say, like, is this somewhere I want to work?”

    17:05 - 💬 “If you fire fast, then you've got an opportunity to find somebody else who does shine in that role, who you do gel with.”

    18:47 - 💬 “If somebody is hungry for work, if somebody has abilities, if somebody is a good fit culturally and on a value space, it will show from day one.”

    19:21 - 💬 “If you don't have something to balance any negatives, that's a real positive to balance negatives, then it's all leaning one way and inevitably, I think that's destined to failure.”

     

    TIMESTAMPED OVERVIEW

    00:00 Evaluating potential hires for compatibility and performance.

    03:30 Struggling employee performance, unsure about next steps.

    07:08 Reflect on onboarding, admitting failure, and impact.

    10:55 Employee value and connection are crucial for employers.

    17:21 Build a team with complementary superpowers for success.

    18:31 Look for balance when evaluating people.

     

    VALUABLE RESOURCES

    Website: https://www.systemizeyoursuccess.com

    Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

    LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

    Instagram: https://instagram.com/systems_and_outsourcing/

    YouTube: https://youtube.com/@drsteveday42

     

    ABOUT THE HOST

    Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

    Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

    Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    • 21 min
    SYS 173: My Journey to AI-Enhanced Copywriting: Cutting Costs without Cutting Corners

    SYS 173: My Journey to AI-Enhanced Copywriting: Cutting Costs without Cutting Corners

    🎙 Dr. Steve Day discusses the journey of integrating AI copywriting tools into his content creation process. 

    He shares the successes and challenges faced along the way, emphasising the importance of perseverance and continuous improvement when implementing new technologies. Through trial and error, he demonstrates how refining prompts and training the AI can lead to efficient and authentic content generation. 

    The episode serves as a valuable insight into leveraging technology to enhance productivity and deliver quality messaging in a scalable manner.

     

    KEY TAKEAWAYS

    💡 Utilize AI tools for copywriting: Steve highlights the benefits of using AI tools for copywriting, showcasing how it can streamline the content creation process and save time.

    💡 Expect a learning curve: Whether implementing AI or new systems, it's crucial to understand that success may not come immediately. Persistence and iterative improvements are key to mastering new tools.

    💡 Invest in upskilling: To maximise the benefits of AI tools, it's essential to invest time in learning how they work and upskilling yourself or your team to utilise them effectively.

    💡 Systemize processes: Steve emphasises the importance of systemising processes, such as content creation, to ensure efficiency and scalability in business operations.

    💡 Don't quit too soon: When faced with hurdles or challenges, it's important not to give up too soon. Instead, continue to iterate, improve, and adapt until the desired results are achieved.

     

    BEST MOMENTS

    02:35 - 💬 “Being able to multiply what I do requires we have a method in place that is scalable.”

    08:44 - 💬 “Whether you choose to go down the human route or the AI route, don't expect it to go well immediately.”

    10:10 - 💬 “This is just a system for creating content that happens to utilise AI and my virtual assistant to do all the work for me, and I just approve and let go.”

    13:36 - 💬 “If you are dabbling in the world of AI or automation or streamlines, whatever it is you're doing is just don't quit too soon.”

     

    TIMESTAMPED OVERVIEW

    00:00 AI helps produce content efficiently for scalability.

    03:25 Efficiently automate content creation using AI technology.

    09:40 AI and virtual assistants streamline content creation.

    12:49 Persists in AI and automation, and results take time.

    14:39 Encouraging message to share and review podcast.

     

    VALUABLE RESOURCES

    Website: https://www.systemizeyoursuccess.com

    Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

    LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

    Instagram: https://instagram.com/systems_and_outsourcing/

    YouTube: https://youtube.com/@drsteveday42

     

    ABOUT THE HOST

    Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

    Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

    Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    • 16 min
    SYS 172: Systemized Sales Secrets: Simplifying Success - An Awesome Interview with Simon Severino, Founder of Strategy Sprints

    SYS 172: Systemized Sales Secrets: Simplifying Success - An Awesome Interview with Simon Severino, Founder of Strategy Sprints

    🎙 Today's episode features Simon Severino, a sales expert and author of the Strategy Sprints book. In this episode, Simon shares his insights on breaking down the complexities of sales and marketing to create a repeatable process that can lead to genuine impact and growth in business. 

    He emphasises the importance of implementing systems to allow others to handle much of the work, making sales more authentic and less technical. Simon discusses the key steps for solopreneurs and small business owners to start generating consistent sales, build a team, and hire their first salesperson. 

    He also highlights the significance of community in business growth and shares practical tips for creating a successful community. 

    Throughout the episode, Simon's approach to sales and success is centred around having fun and designing each day around enjoyable activities. Listeners can learn more about Simon and access free tools and systems on his website, making it easier to implement his strategies for success.

     

    KEY TAKEAWAYS

    💡 Sales Process Simplification: Simon Severino emphasises the importance of simplifying the sales process by breaking it down into achievable steps anyone can implement.

    💡 Community Building: Building a community around your business is crucial for growth and success. It helps reduce buyer risk and increase buyer safety, ultimately leading to more sales.

    💡 Immediate Action: Simon advises hiring a salesperson immediately, even if the revenue is not at a certain level. This ensures that the sales process is in place and can be scaled as the business grows.

    💡 Real-Time Feedback: Utilizing tools like AI for real-time feedback during sales calls can significantly improve performance and help in identifying areas for improvement.

    💡 Focus on Fun: Success, according to Simon, is defined by having fun. Designing your day around activities that bring joy and fulfilment is key to achieving success.

     

    BEST MOMENTS

    03:38 - 💬 “Nobody loves sales. Nobody loves to be sold. Nobody loves to sell.” - Simon Severino

    19:38 - 💬 “It’s more likely software without a community goes belly up. They go belly up all the time, but if they have a community, something is working there.” - Simon Severino

    25:22 - 💬 “Resonance sells. So when they see, oh my God, he has three kids, I have also three kids, that's resonance.” - Simon Severino

    44:43 - 💬 “Having fun, this is my definition of success.” - Simon Severino

     

    TIMESTAMPED OVERVIEW

    00:00 Sales expert Simon Severino shares valuable insights.

    04:48 Advising global companies on strategy for 21 years.

    06:20 Transition from starting up to establishing sales process.

    10:34 Sales delegation challenges and strategy for business owners.

    18:34 Community-driven marketing provides reassurance and support.

    23:15 Building trust through content and social media.

    24:28 Create community by serving and showing up consistently.

    27:49 Overcoming fears by being authentic and vulnerable.

    33:24 Accountability is essential for success in the community.

    35:37 Small group coaching generates high conversion referrals.

    39:03 Structure for pipeline review meeting: lists, method, training.

    41:22 Ecamm Live, essential apps: Opus 3, AI.

    46:27 Effective sales method offers achievable, guaranteed results.

    47:28 Free tools are available for download at strategysprints.com.

     

    VALUABLE RESOURCES

    Website: https://www.systemizeyoursuccess.com

    Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

    LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

    Instagram: https://instagram.com/systems_and_outsourcing/

    YouTube: https://youtube.com/@drsteveday42

     

    GUEST RESOURCES

    Website: https://www.strategysprints.com/

    Download Simon's Tools and Systems for free: https://www.strategysprints.com/tools

    Facebook: https://www.facebook.com/strategysprints/

    Twitter: https://twitter.com/strategysprints

    Instagram:

    • 48 min
    SYS 171: Staff Time Tracking Revisited: New Benefits and Positive Impacts Unveiled

    SYS 171: Staff Time Tracking Revisited: New Benefits and Positive Impacts Unveiled

    🎙 Time tracking and its importance in business operations are discussed in this episode. Dr. Steve Day shares update on their time tracking policies, including the use of new apps and tools such as ManicTime, particularly focusing on the implementation of screenshot tracking. 

    Steve explains the reasons behind this shift, citing both negative instances of time manipulation and the positive impact on productivity and efficiency. 

    The episode also delves into the importance of transparent communication with employees about the purpose and benefits of time tracking to maintain trust and productivity within the team.

     

    KEY TAKEAWAYS

    💡 Time tracking can be a valuable tool for businesses to optimise efficiency, productivity, and workload delegation.

    💡 Implementing time-tracking software with screenshot capabilities can provide valuable evidence in case of disciplinary issues or security concerns.

    💡 It is important to communicate openly with employees about the reasons for implementing time tracking and how it benefits both the company and the individual.

    💡 Using time-tracking software can help identify areas for improvement, optimise processes, and increase overall productivity.

    💡 Transparency and clear communication about the purpose of time tracking can help build trust and improve relationships within the team.

     

    BEST MOMENTS

    00:18 - 💬 “There has been a slight shift in my thinking around tracking time.”

    06:13 - 💬 “This was a game changer for me, I could now go back to an entire day, an entire week’s worth of work and pretty accurately to the minute track exactly what I’d been doing.”

    17:18 - 💬 “If somebody is honest, if somebody would track their time honestly anyway, if they have no intention of dragging things out, they're going to work hard, they're going to be productive, they're going to get work done in the time that they're being paid to work.”

     

    TIMESTAMPED OVERVIEW

    00:00 Podcast discusses updated time tracking policies.

    03:09 Negative incident of a staff member manipulating timekeeping.

    08:34 Tracks time and activities across all devices.

    09:35 Track time and optimise tasks for efficiency.

    13:12 Reviewing tasks, building trust, and eliminating distrust.

    17:47 Measure productivity and improve it with tracking.

    20:14 Employee exodus following company software deployment.

     

    VALUABLE RESOURCES

    Website: https://www.systemizeyoursuccess.com

    Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

    LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

    Instagram: https://instagram.com/systems_and_outsourcing/

    YouTube: https://youtube.com/@drsteveday42

     

    ABOUT THE HOST

    Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

    Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

    Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    • 24 min
    SYS 170: Unleashing Creativity: How Systems Enhance Productivity and Innovation

    SYS 170: Unleashing Creativity: How Systems Enhance Productivity and Innovation

    🎙 Dr. Steve Day explores the misconception that systems stifle creativity. He discusses how, when implemented correctly, systems can enhance productivity and creativity within a business. 

    Steve provides examples of how systems can streamline task processes and emphasises the importance of balancing structure with the creative freedom to maximise team members' potential and effectively achieve business goals. 

    Through real-life examples and personal experiences, Steve highlights the significance of implementing systems to support and empower individuals in their roles, ultimately leading to a more productive and successful business environment.

     

    KEY TAKEAWAYS

    💡 Systems can enhance creativity and productivity when done right.

    💡 Systems can provide structure and guidelines for creatives to work within, ensuring consistency and brand alignment.

    💡 Systems can support experts in their field by handling administrative tasks, allowing them to focus on their expertise.

    💡 Automation and systems can streamline processes and improve efficiency in tasks like sales follow-ups and course production.

    💡 Standardizing processes through systems can lead to a better client experience and higher-quality products and services.

     

    BEST MOMENTS

    12:37 - 💬 “So put some systems, put some admin support in, and now you've got a team that is actually much more productive.”

    12:52 - 💬 “The team working together is actually much more productive than each individual working on their own in a silo.”

    19:50 - 💬 “The more systemised it is, the more chance you've got of reaching your goal, which is obviously to summit the mountain.”

    22:44 - 💬 “Systems are not only able to increase and enhance creativity, but they are essential for getting the best, the most value out of your creatives and people who, in your business, are experts in their own field.”

     

    TIMESTAMPED OVERVIEW

    00:00 Explaining the importance of brand guidelines for creativity.

    03:41 Graphic designers must know the software and collaborate.

    10:11 Automate sales tasks to relieve salesperson's admin.

    12:22 Teamwork leads to greater productivity and success.

    15:00 System supports role, enhances creativity, and standardisation.

    21:40 Experts need guidelines for standardised, consistent results.

    22:50 Encouragement to share, review, and have fun.

     

    VALUABLE RESOURCES

    Website: https://www.systemizeyoursuccess.com

    Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

    LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

    Instagram: https://instagram.com/systems_and_outsourcing/

    YouTube: https://youtube.com/@drsteveday42

     

    ABOUT THE HOST

    Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

    Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

    Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    • 24 min
    SYS 169: Amplifying Productivity with AI: The Virtual Assistants Toolbox

    SYS 169: Amplifying Productivity with AI: The Virtual Assistants Toolbox

    🎙 In this episode of the “Systemize Your Success” Podcast, Dr. Steve Day delves into artificial intelligence and its impact on administrative staff. 

    He discusses the importance of leveraging AI tools like ChatGPT to increase productivity and stay competitive in the marketplace.

    Steve shares his insights on how AI can revolutionise content creation, social media management, and brainstorming processes within a business. He emphasises the need for staff to embrace AI technology to enhance their skill sets and remain valuable in the workplace. 

     

    KEY TAKEAWAYS

    💡 AI Technology is Essential: Encouraging staff to utilise AI technology is crucial for increasing productivity and staying competitive in the marketplace.

    💡 Skill Development: Providing training and opportunities for staff to become proficient in AI technologies can make them more valuable in the workplace.

    💡 Efficiency and Productivity: AI tools like ChatGPT can significantly increase work output and save time in content creation and social media management tasks.

    💡 Maintaining Loyalty: Investing in staff training and skill development can help retain loyal employees who contribute to a positive team dynamic.

    💡 Long-Term Business Success: Embracing AI technology and upskilling staff can lead to short-term benefits for the business and ensure long-term competitiveness in the market.

     

    BEST MOMENTS

    02:29 - 💬 “If our staff aren't utilising the best in technology right now, then A, we're missing out massively on increased productivity that it can actually give them.”

    10:00 - 💬 “If we don't do this, if we don't force our staff almost, or encourage or empower them to utilise the vessels, they will get unskilled in a new era.”

    10:34 - 💬 “I want to spend time now encouraging my staff and giving them opportunities, training, and time to skill themselves up and become even more productive.”

    11:40 - 💬 “I am encouraging my staff every day to start using AI more, to start understanding prompt engineering, and to start actually using it.”

     

    TIMESTAMPED OVERVIEW

    00:00 Embrace AI for increased productivity and security.

    04:26 Staff use AI for social media replies.

    08:30 Encourage staff to use AI for benefits.

    11:10 Encourage staff to use AI for content.

     

    VALUABLE RESOURCES

    Website: https://www.systemizeyoursuccess.com

    Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

    LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

    Instagram: https://instagram.com/systems_and_outsourcing/

    YouTube: https://youtube.com/@drsteveday42

     

    ABOUT THE HOST

    Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

    Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

    Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

    • 14 min

Customer Reviews

5.0 out of 5
21 Ratings

21 Ratings

HE 2017 ,

GDPR and all topics! Simply First Class

Very useful information and ready to implement. Si much value to business owners. Thank you for such a great Podcast.

MichelleC34 ,

Great focus for a business podcast!

How to systemize for success is one of the ongoing goals in any business and it’s great to see Steve has taken this topic and looked at it for many angles. A variety of quality guests and a highly experienced host. I look forward to following this podcast.

Rodwellbeing ,

Helpful advice for small business owners

Steve has provided me with help in my own business and it's great that he's now sharing his extensive knowledge via a podcast. Most small business owners lack time and so implementing what you'll learn on this podcast will make a big difference as it already has done for me.

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