The Windermere Coaching Minute Success Strategies Unpacked

Michael Fanning "Windermere Coaching "

The Windermere Coaching Minute podcast empowers real estate professionals with actionable insights. Each episode showcases exceptional brokers who exemplify Windermere's core values and commitment to client service excellence. Hosted by industry veterans, the podcast explores resilience strategies, market expertise, and relationship-building techniques that help brokers thrive even during challenging market conditions. From negotiation tactics to personal branding, each episode delivers practical wisdom that can be implemented immediately to elevate your life and business.

  1. Jun 2

    Season 13 Episode #15. Agents Who Thrive in Any Market Do These 5 Things

    "A Market Shift Is Not an Income Shift" Hosted by Michael Fanning, SVP & Co-Owner, Windermere Coaching FAQ: What You'll Learn in This Episode Q: Is it normal for my income to drop when the market shifts? It's common but it's not inevitable. The market has always ebbed and flowed. What separates thriving agents from struggling ones isn't market conditions, it's whether they changed with the market or simply reacted to it. Your income reflects your activity and your relationships. The market is just the environment you're working in. Q: Does a shifting market mean business stops? No it means the type of business changes. A hot market rewards listing leverage and speed. A shifting market rewards negotiation skill and seller education. A slow market rewards relationship depth and database consistency. Great agents develop all three toolkits and know when to deploy each one. Q: What are the five attributes of agents who protect their income in any market? They protect their daily routine morning intention, market research, property views, handwritten notes, and relationship interactions. Your routine is your income insurance policy. They work their database with intention ABCD segmentation, a living warm list based on life events, and a consistent 36-interaction annual system using Homebot, Close, direct mail, and personal outreach. They remember their tactics and adapt their language seller pricing conversations, buyer consultation frameworks, creative financing options, and the magic questions: What's most important to you? What would make this work? They time block their week and win it on purpose structured days for prospecting, market research, path calls, and a weekly Sunday planning session. You can't win 45 of 52 weeks if you don't plan all 52. They stay relational and generous when others pull back checking in with no agenda, sending notes, sharing market updates, asking FORD questions, and staying visible when the market goes quiet. Q: What does "Complimentary, Not Free" mean here? Your time, expertise, and relationships all have real value. Showing up generously in a slow market isn't charity it's a long-term investment with a high return. The agents who go quiet lose the relationship. The agents who stay visible own the next market. Q: What's the one thing I should do this week? Pick one attribute from this episode. Protect your morning routine. Call five A's. Dust off your buyer consultation language. Write two notes a day. Do it this week, then do it again next week. That's how better happens one good decision repeated consistently. Q: How do I connect or share a topic idea? Reach out directly: fanning@windermere.com If this episode resonated, please share it, leave a rating, and let us know what topics you'd like to go deeper on. Be awesome, help somebody, and make it a great day.

    28 min
  2. May 20

    Season 13 Episode #14 Questions Agents Are Afraid to Ask Their Coach (Extended Episode)

    Windermere Coaching Minute HostMichael Fanning, Senior Vice President and Co-Owner of Windermere Coaching. Episode OverviewIn this extended episode, Michael goes deep on the 10 questions coaches hear most from agents not surface answers, but the real coaching conversation. If something in your business feels stuck, one of these is likely why. Plus a bonus question every agent needs to hear right now. Questions Covered I know what I should be doing why can't I make myself do it?How do I stay consistent when the market gets slow?I have a big database but don't know how to work it. Where do I start?How do I talk to sellers about price without damaging the relationship?I feel like I'm working all the time but not getting results. What's wrong?How do I ask for referrals without feeling pushy?I'm great at getting listings, but buyers are a struggle. How do I get better?I have a hard time following up. I don't want to bother people.How do I get my mindset right when things aren't going well?Is coaching really worth it? What should I expect?⭐ BONUS: Other agents are cutting their compensation to compete. How do I keep mine?Key Takeaways The gap between knowing and doing is an identity problem, not a willpower problem. When the identity shifts, the behavior follows.Your system creates consistency not the market. Build it during the good times.A big database is just a list. Sort your A's, B's, C's, and D's then work to move people up the ladder.You don't set the price. The market does. Your job is to analyze and advise.Separate income-producing activities from income-adjacent ones and protect your highest-value hours.The best referrals don't come from asking. They come from creating an experience worth talking about.80% of clients will pay your full fee based on the value you demonstrate. Stop building your business around the 15% who won't.Compensation is not a price. It's a reflection of value. Own it.Resources Mentioned Books The Mountain Is You — Brianna WiestAtomic Habits — James ClearThe 12 Week Year — Brian MoranThe Go-Giver — Bob BurgNever Split the Difference — Chris VossGetting to Yes — Fisher & UryGetting Referrals Without Asking — Stacey Brown-RandallThe Purple Cow — Seth GodinNinja Selling — Larry KendallDeep Work — Cal NewportBuy Back Your Time — Dan MartellCan't Hurt Me — David GogginsMindset — Carol S. DweckDon't Believe Everything You Think — Joseph NguyenUnreasonable Hospitality — Will GuidaraTools & Resources Close CRM — database and follow-up trackingHomebot — AVM tool for staying connected with your databaseWindermere Coaching Path Calls every Thursday, 10 AM PSTWindermere Coaching Morning Warm-Up seriesConnect With Windermere Coachingwindermerecoaching.com Be awesome, help someone, and have a great day.

    41 min
  3. May 4

    Season 13 Episode #13. Your Seller made every decision, The Outcomes Followed.

    Windermere Coaching Minute · Hosted by Michael Fanning · The market doesn't care what you need to net. It doesn't care what you paid, what your neighbor sold for, or what number feels fair to you. It simply reflects what buyers will do right now. Real estate agents and sellers don't set the price. The market does. Agents analyze the data and present it. Sellers make objective decisions based on that data. That model, followed well, produces results. When it breaks down on either side that's where the trouble starts. In this episode, Michael Fanning breaks down the one truth that drives every successful home sale: outside of price itself, the single most important factor is the seller because the seller gets to decide everything. And every decision carries a consequence. THE HARD TRUTH: The worst version of this story isn't a low offer or a price reduction. It's the listing that expires, the sign that comes out of the yard, and the seller who turns to the agent and says, "You failed me." The agent isn't blameless. But the seller made every decision in that process too. WHAT YOU'LL HEAR• Why homes are still hitting the market overpriced and what it really costs sellers• The 4 decisions that make a sale and the 5 that break one• The quote every agent and seller need: "Agents and sellers don't set the price. The market does."• 8 questions every seller should ask before hiring an agent and what strong answers look like vs. red flags EPISODE TIMESTAMPS[0:00] Intro — The decision problem, and the listing that never should have expired[3:00] Segment 1 — The framework: the seller controls more than they think[8:00] Segment 2 — The 4 decisions that make the sale[14:00] Segment 3 — The 5 decisions that break it (including the expired listing conversation)[18:30] Segment 4 — 8 questions every seller should ask before hiring an agent[23:00] Segment 5 — Closing message to sellers and agents FOR AGENTS — HOW TO USE THIS EPISODEThis episode is a listing appointment in audio form. Send it to a seller before you meet. Use it when a seller pushes back on your pricing recommendation. The agents who win listings long-term aren't the ones who tell sellers what they want to hear — they're the ones who tell them what they need to hear, early and with care.Attach the resources below to every CMA you deliver. Let the work speak before you walk in the door. RESOURCES MENTIONED"It Comes Down to You" — Seller FAQ / CMA Cover Document. Generic and unbranded — any agent can put their name on it. The Seller's Interview Guide — 8 Questions to Ask Before You List. Hand it to a seller before they interview you. It's the move most agents won't make. Available from your Windermere Coach. Ask on your next call. "Your sellers are capable of making great decisions. Sometimes they just need someone who believes that before they believe it about themselves."— Michael Fanning, Windermere Coaching Michael Fanning · fanning@windermere.com · 206-527-3801 · windermerecoaching.comComplimentary, Not Free · We Hold You Capable

    34 min
  4. Apr 28

    Season 13 Episode # 12. Do You Have a Business or a Hunt? 10 Questions Every Agent Must Answer

    The Windermere Coaching Minute | Host: Michael Fanning, SVP & Co-Owner, Windermere Coaching There's a difference between an agent with a system and an agent who hunts. One generates momentum. One starts over every morning. In this episode, Michael Fanning gives you 10 honest questions to assess where your real estate business actually stands and then walks you through the database framework that closes the gap. THE 10 SELF-ASSESSMENT QUESTIONS Score yourself 1–10 on each one: Is your database organized into ABCD categories and can you name the count in each tier?Does each segment have a written communication cadence or do you reach out when you feel like it?Are you executing the Windermere Non-Negotiables consistently or just the comfortable ones?Do you know when someone in your database has a life event and do you respond with intention?Can you clearly describe the specific value you deliver to each tier between transactions?Do you have a documented post-closing follow-up system?What percentage of your last 10 transactions came from your database?Is every conversation, commitment, and follow-up tracked in your CRM?Is your outreach driven by your calendar or your pipeline pressure?Does your weekly activity reflect the habits of a relationship-based agent?THE WINDERMERE NON-NEGOTIABLES The nine professional commitments every agent should be executing: an evening and morning routine, time blocking, two handwritten notes a day five days a week, two property reviews a week, five "I was thinking about you" texts per week, your monthly auto flow, a key follow-up system, a strong buyer and seller system, and setting boundaries with clients so you can have a life. THE DATABASE FRAMEWORK A. Advocates: Raving fans. Personal touch every 30 days. Annual property review. Life event acknowledgment.B. Believers: Know you, trust you. Personal touch every 30 days. Your future A's.C. Connected: Thinner connection. Value content ongoing. Personal check-in quarterly.D. Developing: New contacts. Light, consistent, value-forward presence. No ask yet. THE THREE ACTIVE LISTS Layered on top of ABCD, these tell you what's happening in people's lives right now: Hot List Direct, near-term real estate intention. Weekly/bi-weekly contact.Warm List Life events present that historically lead to real estate activity. Show up as a whole person before any transaction conversation.Active List Intentional relationship-building sprints with a specific engagement plan in your CRM. The Warm List is where most agents leave the biggest opportunity on the table. Growing family. Empty nest. Job change. Divorce. Financial milestone. These people don't need a real estate conversation yet they need you. THE COACHING CHALLENGE Take the 10 questions. Score yourself honestly. Then open your database and ask: Is every contact in an ABCD category? Do I have a written communication commitment for each tier? And who in my database has a life event happening right now that I haven't acknowledged? Hunters work hard every day to find the next one. Relationship agents work with purpose and the next one finds them. Connect with Windermere Coaching at windermerecoaching.com"Complimentary, Not Free"

    23 min
  5. Apr 6

    Season 13 Episode #11. The Communication Commitment: How to Build Trust Before the Transaction Begins

    Windermere Coaching Minute Hosted by Michael Fanning | Windermere Coaching Episode: A Communication Commitment to You Most agents think referrals come from closing deals. They don't. They come from how your clients felt during the process and that feeling is built on one thing: communication. In this episode, Michael Fanning walks you through a resource developed by Windermere Coaching called the Communication Commitment to You a guide you can use in your buyer and seller consultations to set clear expectations, reduce client anxiety, and build the kind of trust that generates referrals for years to come. What You'll Learn in This Episode: The Science Behind Communication and TrustMichael breaks down the research including Anxiety Uncertainty Management Theory and studies on psychological safety that explains why silence in a transaction doesn't just inconvenience clients, it activates their negativity bias. When clients don't hear from you, their brains fill the silence with worst-case scenarios. Consistent, proactive communication is how you stop that cycle. Three Real-World ScenariosMichael walks through three composite stories drawn from nearly three decades inside the Windermere ecosystem: Sandra, the widow selling her family home and what "nothing serious yet" cost her agentJason and Keisha, first-time buyers who spent six days convinced their deal was falling apartDavid's buyers, blindsided by a competing offer they never saw comingEach story shows what communication breakdown looks like in real time and exactly what to say instead. The Red-Yellow-Green Triage SystemNot every client message is an emergency but some absolutely are. Michael introduces a simple framework to help clients (and you) categorize conversations: 🔴 Red — Competing offers, inspection deadlines, closing emergencies → 30-minute response, any hour🟡 Yellow — Contract questions, timeline changes, decisions needed → Same-day response within a few hours🟢 Green — Updates, feedback, general questions → Lives in your weekly success callChannel ClarityPhone calls for decisions and negotiations. Text for quick updates and confirmations. Email for documentation and paper trails. Using the right channel for the right conversation sends a message before you even say a word. The Client Partnership SectionGreat communication isn't one-sided. Michael explains how this document also sets expectations for what clients bring to the relationship responsiveness, trust, and engagement turning them from passengers into partners. Books Mentioned: The Speed of Trust Stephen M.R. CoveyCrucial Conversations – Patterson, Grenny, McMillan & SwitzlerNever Split the Difference – Chris VossHow to Win Friends and Influence People – Dale CarnegieYour Action Item This Week:Before your next buyer or seller consultation, ask yourself: Am I setting clear communication expectations from day one? If not this is where you start. 📩 Want a copy of the Communication Commitment to You resource? Email Michael at fanning@windermere.com If you're interested in one-on-one coaching with Windermere Coaching, reach out we'd love to connect. If you found value in this episode, please share it with someone who needs to hear it, leave us a rating, and remember be awesome, help somebody, and make it a great day.

    31 min
  6. Mar 23

    Season 13 Episode #10. Worth Every Dollar: Protecting Your compensation with Confidence, Psychology & the DISC Framework

    THE WINDERMERE COACHING MINUTE Worth Every Dollar: Protecting Your Fee with Confidence, Psychology & the DISC Framework About the Show The Windermere Coaching Minute delivers real conversations, real skills, and real results for real estate professionals across the western United States. Hosted by Michael Fanning, SVP and Co-Owner of Windermere Coaching, each episode is built around one goal: giving agents the tools and mindset to serve clients at the highest level. Episode SummaryCommission conversations are one of the most pressure-filled moments in real estate and most agents are trying to solve a language problem when they actually have a mindset problem. In this episode, Michael unpacks the neuroscience of scarcity, introduces the Value Wedge framework, and equips you with the exact language to protect your fee across every personality type you'll ever sit across from. What You'll Learn• Why scarcity mindset literally shrinks your decision-making and what to do instead• The Value Wedge: how to move out of the parity zone and make your unique value visible• How DISC personality types shape commission objections and your response to each one• Word-for-word language for the most common objections: "It sold fast," "The agent down the street charges less," and "Anyone can list a house"• How to "follow the dollar" and show sellers where their commission actually goes• The Graceful Hold how to say no with warmth, confidence, and zero apology DISC Personality Quick Reference D — Dominant | Spur: Control & LeverageRespond with direct, results-focused language. Be brief, be firm. They respect agents who don't fold.Key phrase: "The agent who holds their ground with their own client is the same agent who holds it on your behalf." I — Influencer | Spur: Approval & ConnectionRespond with story, warmth, and relationship. Make the invisible work vivid and personal.Key phrase: "When you're at that closing table, do you want to wonder what if or know someone had your back completely?" S — Steady | Spur: Safety & HarmonyReassure first, then reframe. They need to feel guided and protected, not pressured.Key phrase: "The speed came from experience knowing exactly what to do and when. You were protected the whole way through." C — Conscientious | Spur: Precision & Complete InformationGive them data, specifics, and the full equation. They'll work it out once they have all the variables.Key phrase: "Commission rate is one variable. Pricing accuracy, negotiation, appraisal strategy, and title oversight are the others." Key Concepts• Value Wedge What makes you uniquely valuable beyond the parity zone: your negotiation track record, market knowledge, and ability to close when things go sideways.• Cognitive Tunneling The research-backed effect of scarcity mindset that narrows your thinking, reduces empathy, and causes agents to drop their rate before a client has even pushed hard.• The Graceful Hold Jefferson Fisher's concept of holding your position with calm, warmth, and confidence. A complete sentence doesn't need a defense attorney.• Follow the Dollar Walking sellers through exactly where their commission goes brokerage split, marketing costs, taxes so a "small reduction" is understood for what it often is. Books Referenced• Your Next Conversation — Jefferson Fisher• Never Split the Difference — Chris Voss• Stop Squatting with Your Spurs On — Angela Tucker If you found value in this episode, share it with an agent who needs to hear it. Leave us a rating and review it helps us reach more professionals just like you. Be awesome. Help somebody. Make it a great day.

    52 min
  7. Mar 9

    Season 13 Episode #9. Stop Chasing, Start Owning: The Geographic Farming Blueprint with Michael Fanning.

    The Windermere Coaching Minute | Hosted by Michael Fanning EPISODE OVERVIEW Geographic farming isn't about blasting postcards and hoping the phone rings. In this episode, Michael Fanning breaks down what it really means to own a neighborhood neighbor first, agent second and why consistency is the only competitive advantage that compounds over time. If you're tired of starting over every quarter, this one's for you. CASE STUDY: STEVE LAEVASTU Steve Laevastu is one of the best examples of geographic farming done right. A longtime Windermere agent, Steve built his business by owning his neighborhood not occasionally, but month after month, year after year. His production is consistently steady because he became part of the fabric of the community. Neighbors talked about his newsletter. His signs were everywhere. People knew his name before they ever needed an agent. That's the compounding power of showing up. Steve didn't chase the market the market came to him. STATS WORTH WRITING DOWN • 87% of neighborhoods have no consistent agent farming them right now• 63% of agents who start a farm quit within 12 months if you stay, you win• Direct mail earns a 91% open rate vs. 20-30% for email• The average person spends 132 seconds with a piece of physical mail• Real client result: 500-home farm, 2 mailers/month = 497% ROI over 2 years THE FARMING TIMELINE (DON'T BAIL EARLY) • Months 1–3: Plant seeds. Build your list, send first mailers, join community groups.• Months 4–6: Roots grow. Face recognition begins. First inbound call possible.• Months 7–9: "I see you everywhere." Referral calls start.• Months 10–12+: Harvest. First farm listing. Repeat referrals. 10:1 ROI potential. 5 CRITERIA FOR PICKING YOUR FARM Turnover Rate Target 5-6%+ annually (500 homes = ~25 transactions/year)Home Count 250 to 2,000 homes is a workable rangeAgent Saturation Look for areas where no agent holds more than 10% market sharePersonal Connection Living in or near your farm adds authentic credibilityPrice Point Alignment Match average home price to your income goalsTHE 8X8 LAUNCH CAMPAIGN Straight from Ninja Selling 8 weeks, 8 touchpoints. Perfect for launching a new farm or reviving a dormant one. Stagger your starts (25/week) so week 8 door knocks and calls are manageable. • Weeks 1-2: Introduce yourself personal letter, market snapshot, handwritten note• Weeks 3-4: Add value local business spotlight, equity analysis• Weeks 5-6: Stay useful Home Update newsletter, seasonal home care tips• Week 7: Earn the ask personal note, "I hope this has been helpful"• Week 8: Show up door knock, phone call, or personal visit By week 4, they remember your name. By week 8, they trust your expertise. The ask is earned. WINDERMERE TOOLS TO USE NOW • Windermere Home Update Branded newsletter via Xpressdocs, auto-sends monthly with trackable QR codes• Boomerang Buy one, get one postcard program through Windermere• Cloze Set up your farm tags and manage touchpoints• Title Company Rep Free custom geographic lists with equity data, absentee flags, and more YOUR 3-ITEM HOMEWORK Identify your farm run turnover rate, home count, and agent saturation numbersCall your title company today get your farm list, don't wait until next weekSet up your farm tag in Cloze and put a date on your first mailer"I would rather be a neighbor first and a real estate agent second. The more you show up for your community, the more your community shows up for you." Scott Steadman GO DEEPER Join us every Thursday at 10:00 AM Pacific on the Windermere Path Call. Find us at windermerecoaching.com. Stats Worth Writing DownThe Farming Timeline (Don't Bail Early)5 Criteria for Picking Your FarmThe 8x8 Launch CampaignWindermere Tools to Use NowYour 3-Item HomeworkGo Deeper

    23 min
  8. Feb 23

    Season 13 Episode#8. Hyper-Local Farming with Scott Steadman

    Michael Fanning sits down with Scott Steadman, broker of the Draper, Utah office, to discuss sustainable growth through hyper-local farming, community engagement, and consistent direct mail strategies that build lasting client relationships. Scott Steadman has been in real estate since 2011 (15 years) and serves as broker for Windermere's Draper office in Salt Lake City. He farms approximately 1,700 homes in his community and sent nearly 20,000 pieces of direct mail last year. Creating deeper connections by focusing on a specific communityBuilding relationships beyond transactions being a neighbor first, agent secondThe importance of living in or deeply connecting with your farm areaLack of consistency: Giving up too quickly; wanting instant gratificationNo strategic plan: Missing a clear budget, timeframe, and business planIrrelevant content: Sending generic materials instead of market-specific messagingScott sent 20,000+ pieces last year because it works: Builds consistency and familiarity over timeCreates trust through repeated visibilityGenerates expectations from clients about your marketing systemActual Examples from Scott: Virtual pizza party during COVID (100+ pizzas delivered)"Poo Party" dog park cleanupNeighborhood trail cleanupCreating a Little Free Library (current project)Working directly with HOA on community initiativesDirect Mail: Systematic, relevant content on a consistent scheduleDigital/Social: Facebook groups, Nextdoor, email campaigns with community newsFace-to-Face: HOA involvement, neighborhood events, being visible in the communityBuy back your time: Hire for tasks you shouldn't be doingDelegate effectively: Lean on company resources and administrative supportFocus on fundamentals: Consistency over intensity wins every timeScott credits Ninja Selling and the Windermere Way for providing a framework that works in any market. Key principle: Hold people capable, not accountable while building their skillset through repetition and improvement. Stack your wins: Start small attend a coaching call, implement one action item, then build from there. Small wins compound into massive results. "Consistency over intensity wins every time"Be a neighbor first, real estate agent secondPeople remember how you made them feelYou can't do everything delegate what you're not good atThe more you show up for your community, the more they'll show up for youSocial Media: @ScottSteadmanUtah Book: Ninja SellingBook: Buy Back Your Time by Dan MartellWindermere Path Calls: Every Thursday at 10am PTListing Leads "Five Mile Famous" campaign (upcoming)Windermere Coaching: Visit windermecoaching.com to learn more about coaching opportunities. "Be awesome and help somebody."

    41 min
5
out of 5
16 Ratings

About

The Windermere Coaching Minute podcast empowers real estate professionals with actionable insights. Each episode showcases exceptional brokers who exemplify Windermere's core values and commitment to client service excellence. Hosted by industry veterans, the podcast explores resilience strategies, market expertise, and relationship-building techniques that help brokers thrive even during challenging market conditions. From negotiation tactics to personal branding, each episode delivers practical wisdom that can be implemented immediately to elevate your life and business.

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