BOSS Business of Surgery Series

Amy Vertrees, MD

Welcome to BOSS Business of Surgery Series! This program was specifically designed to help surgeons learn concepts not taught in residency but necessary for a successful surgery career. We were not told that most of our job would be interacting with others. We thought it was about the technical success of surgery or the knowledge that we learn. But it is so much more. Difficult partners and colleagues. Dealing with complications. Negotiating with administration. Running a successful and efficient clinic that doesn’t take bleed into our home life. How to have a life outside of surgery But if we don’t learn these concepts, we will end up in a negative spiral that will lead us into misery. And all of the time we spent training for the job we love, that could be so rewarding, is lost. You know there has to be a solution out there. That you can’t be the only one unhappy or wondering if it is just you. It’s time for a program that addresses your specific problems run by someone who knows what you are going through. You need a fellow surgeon who knows the way. You need a surgeon who has been where you are and found her way out to the other side: -Loving surgery again -Not taking work home -finishing notes immediately after clinic and heading home on time -Not letting complications set you back -Interacting with others with confidence -Finally seeing that you can control the results you get at work and home You can find out more about Dr. Vertrees and her work at www.BOSSsurgery.com.

  1. 6 days ago

    Ep 242 We are meant for more than just a "good" job

    Narrative Summary Amy shares the origin story behind Columbia Surgical Partners — the practice she now runs with three additional partners across three locations. After 17 years in the Army and a stint as an employed surgeon in a Tennessee community hospital, Amy hit a breaking point: she wanted to make decisions, choose her team, and build the patient experience she believed in, and the employed model wouldn't let her. She walks through the exact moment she quit without a backup plan, how she bought and renovated a building in six weeks right as the pandemic hit, and the financial formula and mindset shifts that took her from a paper planner and a phone app to a thriving four-surgeon group six years later. Episode Notes The Setup: Military Discipline, Employed Frustration Amy's 17 years in the Army gave her early exposure to leadership and committee work, plus a broad-based general surgery skill set (thoracotomies, neck explorations, abdominal cases) and strong breast cancer training from Walter Reed. When she got out, she took the path 'everyone said you're supposed to do' — an employed job at a Tennessee community hospital that seemed to check every box on paper. But the fit wasn't right: decisions felt illogical (the clinic famously had no voicemail because leadership 'didn't want to give them the impression that we'd be checking messages'), and Amy felt she couldn't shape the environment or the patient experience the way she wanted to. The Breaking Point Around 2019–2020, at the end of her three-year contract, Amy started working with coaching for the first time and began asking for changes at the practice. When she hit a wall with administration, she found herself in a meeting with the medical group's CEO. He told her, 'that's just the way it is.' She responded, 'I don't think that I want to do this anymore' — and when he asked if she was quitting, she said yes, on the spot, without a plan. She describes the moment not as fear but as relief: 'it felt like someone was clipping the tethers... I felt free.' The Leap — Built On Her Own Safety Net Amy didn't have a financial safety net waiting for her — she built one herself. No student debt from her military years, strong financial habits, and the confidence that she could always find another job if the practice failed. That self-trust, more than any external backup plan, was what let her take the risk. Building Fast, During a Pandemic After quitting, Amy drove around her neighborhood the same day, found available buildings through a patient who happened to be a real estate agent, and closed on one within weeks. She gave her contractor six weeks to renovate — right as COVID-19 began. A fortunate decision to buy all renovation materials and supplies upfront (funded partly by the sale of her mother's house) meant she avoided the supply shortages that hit shortly after. She ran the entire early operation on a paper planner and the Spruce app, personally booking the first appointments before the doors even opened. Negotiating the Transition Amy's former group initially wanted her to stop seeing new patients six weeks before her departure. Using a negotiation lesson from Chris Voss — treating a 'no' as the start of a negotiation, not the end — she asked the hospital CEO, 'What would make it a yes?' The answer: proof she could follow up with new patients after the move. She provided it, and the restriction was lifted. The Overwhelm — and Monday Hour One Amy is candid that the early days were consumed by decision fatigue — design decisions, financial decisions, hiring decisions, all at once. What helped was a technique she credits to Brooke Castillo of The Life Coach School: Monday Hour One. Instead of an endless task list, Amy took an hour each week to convert her list into things that would actually get done — put on the calendar, not just written down. 'If it's on the list, good luck. If it's on the calendar, you have a chance.' The Formula: Income Minus Expenses Minus Tax Burden Amy built her practice around a simple formula: income minus expenses minus tax burden. Owning her building (rather than renting) helped control both expenses and tax exposure. She deliberately kept a 'micro clinic' model to minimize overhead, was profitable from month one, and has watched reimbursement percentages shrink industry-wide since — which is part of why she now teaches that physicians who only get paid for clinical work are, in effect, capped hourly workers. Diversifying income and thinking like an entrepreneur, not just a clinician, is what changes the math. Where It Is Now Six years later, what started as a 'cute little solo practice' has grown into Columbia Surgical Partners: four surgeons, two nurse practitioners, and three locations. Amy never set out with that scale in mind — she credits following instinct, building systems as she needed them, and getting better at delegation (an area she admits she still struggles with) for the growth. The Bigger Lesson Amy closes with a reminder that private practice isn't the only path to autonomy — many of the mindset and business lessons she describes can be applied inside an employed job too. Her core message: you don't need someone else to be your safety net. Everything you've built up to this point already is one. Key Takeaways A 'no' from leadership is often the start of a negotiation, not the end of one — ask what would make it a yes. Financial safety nets can be self-built through skills, work ethic, and low personal debt, not just savings. Buying supplies and materials upfront ahead of a tight renovation timeline protected Amy from pandemic-era shortages. Task lists create overwhelm; calendars create progress. Converting 'to-do' into 'when' is what makes work actually happen. The core private-practice formula is income minus expenses minus tax burden — and real estate ownership can help control two of the three. Being paid only for clinical work caps your income; thinking like an entrepreneur is what changes the ceiling. Growth doesn't require a five-year plan — Amy scaled from solo practice to four surgeons and three sites by following instinct and building systems as she needed them. The lessons of autonomy, delegation, and boundary-setting apply whether or not you ever start your own practice. Pull Quotes It felt like someone was clipping the tethers that I had, and I felt free. You don't need someone else to be your safety net. Everything you've done for yourself to this day is what has created your safety net. If it's on the list, good luck. If it's on the calendar, you have a chance. It's not how much money you make, it's who you become in your career.

  2. 20 Jul

    Ep. 239 How many clinic patients do you need to see?

    Here's a question most surgeons have never asked themselves: how many patients do you need to see in clinic to get the number of operations you want each month?  In Episode 239 of BOSS: Business of Surgery, host Dr. Amy Vertrees walks through the full patient-to-OR pipeline — from referral to completed case — and shows you how to calculate your own conversion rate so you can predict your operative volume, identify where patients are dropping off, and have a data-driven answer ready when an administrator asks why your case numbers are low.  This is the clinic math framework. It covers every step in the funnel: referral source and referral volume, appointment scheduling drop-off, no-show rate, clinic-to-OR conversion rate, OR no-shows and cancellations, and how to calculate how many clinic patients you actually need per booked case. Dr. Vertrees also walks through how subspecialty mix affects your ratio — why a breast or colorectal surgeon with a high proportion of non-operative visits will always need to see more patients per case than a hernia-focused surgeon — and what to do about it.  Real numbers included: 100 referrals → 90 appointments → 80 shows → 30 booked cases → 27 completed operations. If you're seeing that kind of attrition and didn't know it, this episode will change how you think about your clinic.  Whether you're a new attending trying to build volume, an established surgeon whose numbers have quietly slipped, or a surgeon preparing for a difficult conversation with hospital leadership, this is the episode to hear first.  🎙️ Coaching: bosssurgery.com | Join the BOSS Surgeon Coaching Group ⭐ If this episode helped you, please leave a review on Apple Podcasts — it helps other surgeons find the show.surgeon clinic math | operative volume surgery | clinic to OR conversion rate | surgical practice management | surgeon KPIs | physician revenue RVU | surgical referral pipeline | new attending surgeon | private practice surgery | BOSS Business of Surgery | Dr. Amy Vertrees | surgeon coaching | surgical case volume | physician business skills | surgeon administrator communication

  3. 13 Jul

    Ep. 238 Why Don't Surgeons Watch Game Film? Dr. Ritter talks video review and the future of training

    Episode Summary  Can video review make better surgeons? Will artificial intelligence change the way surgeons are trained and certified? In this episode of the BOSS Business of Surgery Series, Dr. Amy Vertrees sits down with Dr. Matt Ritter, a 30-year Air Force surgeon, former Program Director at Walter Reed National Military Medical Center, current Program Director at Indiana University, and national leader in surgical education through SAGES. Together, they explore the future of surgical training, video-based surgical assessment, and the growing role of AI in surgery. Topics include: Why surgical competency may need more than a program director's final evaluation How video review can improve surgical performance and resident education The difference between formative feedback and high-stakes competency assessment Why video recording has been available for decades but remains underutilized The practical barriers to implementing video review in surgical practice How artificial intelligence may streamline surgical assessment while preserving expert judgment Whether robotic surgery and AI will eventually replace surgeons Lessons surgeons can learn from elite athletes who routinely review game film Whether you're a medical student, surgery resident, practicing surgeon, residency program director, or surgical educator, this conversation offers an inside look at where general surgery education is headed—and what it means for the future of our profession. If you've ever wondered how we should measure surgical skill, improve technical performance, or prepare the next generation of surgeons, this episode is for you. About Dr. Matt Ritter Dr. Matt Ritter is a general surgeon, former United States Air Force surgeon, former Program Director at Walter Reed National Military Medical Center, and current Program Director of the Indiana University General Surgery Residency Program. Through his leadership with the Society of American Gastrointestinal and Endoscopic Surgeons (SAGES), he is helping develop psychometrically rigorous video-based surgical assessment tools that may shape the future of competency-based surgical education. In This Episode Surgical education General surgery residency Video review in surgery Surgical competency AI in surgery Robotic surgery Surgical coaching Residency training SAGES Competency-based medical education Technical skill assessment Deliberate practice Surgical performance improvement  Want to build a career that's as intentional as your surgical practice? Join the BOSS Surgeons coaching community, where we teach the leadership, negotiation, communication, and business skills that aren't taught in residency. Learn more at www.bosssurgery.com.

  4. 6 Jul

    Ep 237: How to not get outmaneuvered by "liontaming"

    Narrative Summary Surgeons are trained to endure, perform, and prove — but nobody ever teaches them to negotiate. In this episode, Amy pulls back the curtain on a live Boss Surgeons coaching call to teach the framework she calls “lion taming”: a way to hold your ground with the difficult partner, the dismissive colleague, or the patient who’s testing you, without becoming someone you’re not. The core insight is a reframe. The people who intimidate you — the “lions” — aren’t attacking out of strength. Their “roar” is their own stress response. Amy uses the classic tale of Androcles and the Lion to show what happens when you address someone’s pain instead of their behavior, then breaks the shift down into a three-step method: Anchor (get grounded in yourself), Align (understand where they’re headed and get in step with it), and Ask (make a clear, direct request from a place of safety, not apology). She backs it up with Heather’s story — a surgeon who used this approach to resolve a toxic work relationship in her own head before she ever left the job, then walked into her next role as a different, more grounded version of herself. The episode closes with an invitation into Boss Surgeons, the year-long group where this framework gets practiced live, and a lower-commitment first step for anyone who isn’t ready to decide yet. Detailed Episode Notes The Skill Gap, Not a Personal Failure Amy opens by naming the real problem: surgeons were trained to be employees — to suppress what they want, do what they’re told, and win through overworking or proving themselves. Negotiation was never part of the curriculum. What feels like a confidence problem is actually a skills gap, and skills can be learned. Who Are the “Lions”? A “lion” is anyone in front of you who could cause harm — a more experienced colleague, a competitor, a patient, someone with a differing opinion. Amy makes the point that this is functionally everyone, which is exactly why the skill matters. The goal isn’t to eliminate lions. It’s to learn to move through a room full of them without losing yourself. The Roar Is Their Stress Response — Not Yours to Absorb When someone interrupts, dismisses, or threatens, that’s a fight-flight-freeze-fawn response — theirs. Responding to the roar itself (arguing back, reporting, quitting) only addresses the symptom. Amy’s reframe: speak to the stressor behind the roar, not the roar itself, and the entire interaction changes. Androcles and the Lion Amy retells the classic fable: a runaway slave finds an injured, intimidating lion and, instead of fleeing, notices the thorn in its paw and removes it. Later, when the two are thrown together in an arena, the lion refuses to harm him. The lesson: when you address someone’s underlying pain instead of reacting to their bad behavior, you don’t just neutralize a threat — you can turn it into an ally. Dominance vs. Submission — Reframed Amy untangles two words most people confuse. Dominance isn’t hostility — it’s understanding your own power and using it to move a situation forward. Submission isn’t weakness — it’s knowing exactly what you want and asking for it without apology. Negotiation, in her framing, runs on strategy and emotional intelligence, not logic or force. The Framework: Anchor, Align, Ask Anchor — get present and grounded in yourself before the interaction. “I’m safe. You’re safe. This is important.” Align — observe carefully, understand where the other person is headed, and get in step with it. “I know what I want, and I know what you want too.” Ask — once trust and safety are established, make a direct, clear request — firm, kind, and specific. Amy is explicit that this only works in order: you can’t ask well from a place of fear, and you can’t align if you’re not anchored first. Heather’s Story Amy shares (with permission) the story of Heather, a surgeon who came to coaching while struggling with a difficult colleague. Rather than waiting for the other person to change, Heather worked through the relationship in her own head first — and by the time she left that job, she’d already resolved it internally. She carried that groundedness into her next role, where she described herself as “Switzerland”: same category of problems, completely different result, because she showed up differently. The Invitation Amy closes by naming the real objections surgeons carry into this decision — the price, the time, “I don’t think it’ll work for my situation,” and the high-achiever reflex of “I should be able to do this myself.” Rather than arguing each one down, she reframes the cost of staying stuck: lost time, lost respect, and the compounding toll of walking into the same rooms with the same lions, year after year. Key Takeaways Negotiation is a skill gap, not a character flaw — no one ever taught it to you. The “roar” you’re reacting to is someone else’s stress response, not a verdict on you. Dominance is not hostility. Submission is not weakness. Both are tools. You can’t align or ask well until you’re anchored in yourself first. Addressing someone’s underlying pain — not just their bad behavior — can turn a threat into an ally. Confidence isn’t the absence of fear; it’s the ability to feel any emotion and act anyway. You change your relationships by changing yourself first — not by waiting for the other person to change. Pull Quotes “No one can take your joy. You have to give it to them.” “Dominance is not hostility, and submission is not weakness.” “It’s not logic, it’s strategy. It’s not strength, it’s trust and authority. It’s not a fight, it’s dominance and submission.” “The roar is their stress response. Your response is your stress response.” “Power is a tool, not a threat.” “I used to walk into a room wondering what people thought about me. Now I wonder what I think about them.”

  5. 29 Jun

    Ep 236 Lessons from 1001 Cuts, part 1

    Dr. Amy Vertrees reflects on the weekend screening of the documentary A Thousand and One Cuts and the coaching call that followed it, unpacking why women surgeons' careers are rarely derailed by one dramatic event but by an accumulation of small, repeated moments. She backs this up with hard data: female physicians and surgeons consistently produce lower mortality and complication rates than their male counterparts across multiple large studies, including a JAMA Internal Medicine analysis of 1.5 million Medicare hospitalizations and a 2025 meta-analysis spanning 13.4 million patients — yet women retire from medicine at 49 versus 62 for men. Amy then teaches the core coaching framework from that call: the difference between a fact (something everyone would agree happened) and a thought (your interpretation of it) — including why "microaggression" is a thought, not a fact, and why that distinction actually gives you more power, not less. She closes with tactical empathy, the "mythical white male" trap, and the idea that forcing yourself to be falsely polite is its own kind of self-inflicted harm.Tsugawa Y, Jena AB, Figueroa JF, Orav EJ, Blumenthal DM, Jha AK. Comparison of Hospital Mortality and Readmission Rates for Medicare Patients Treated by Male vs Female Physicians. JAMA Intern Med. 2017;177(2):206–213. doi:10.1001/jamainternmed.2016.7875Heybati K, Chang A, Mohamud H, Satkunasivam R, Coburn N, Salles A, Tsugawa Y, Ikesu R, Saka N, Detsky AS, Ko DT, Ross H, Mamas MA, Jerath A, Wallis CJD. The association between physician sex and patient outcomes: a systematic review and meta-analysis. BMC Health Serv Res. 2025 Jan 17;25(1):93. doi: 10.1186/s12913-025-12247-1. PMID: 39819673; PMCID: PMC11740500.Saka N, Yamamoto N, Watanabe J, Wallis C, Jerath A, Someko H, Hayashi M, Kamijo K, Ariie T, Kuno T, Kato H, Mohamud H, Chang A, Satkunasivam R, Tsugawa Y. Comparison of Postoperative Outcomes Among Patients Treated by Male Versus Female Surgeons: A Systematic Review and Meta-analysis. Ann Surg. 2024 Dec 1;280(6):945-953. doi: 10.1097/SLA.0000000000006339. Epub 2024 May 10. PMID: 38726676; PMCID: PMC11542977.Wallis CJD, Jerath A, Aminoltejari K, et al. Surgeon Sex and Long-Term Postoperative Outcomes Among Patients Undergoing Common Surgeries. JAMA Surg. 2023;158(11):1185–1194. doi:10.1001/jamasurg.2023.3744Shannon G, Jansen M, Williams K, Cáceres C, Motta A, Odhiambo A, Eleveld A, Mannell J. Gender equality in science, medicine, and global health: where are we at and why does it matter? Lancet. 2019 Feb 9;393(10171):560-569. doi: 10.1016/S0140-6736(18)33135-0. PMID: 30739691. Rittenberg E, Liebman JB, Rexrode KM. Primary Care Physician Gender and Electronic Health Record Workload. J Gen Intern Med. 2022 Oct;37(13):3295-3301. doi: 10.1007/s11606-021-07298-z. Epub 2022 Jan 6. PMID: 34993875; PMCID: PMC9550938. Branford GL, Bucala MD, Hepper A, Hadeed NM, Northway RM, Brenner MJ. The Gender Gap in EHR Workload: A Comparative Analysis of Primary Care Physician In Basket Usage. J Gen Intern Med. 2025 Jul;40(10):2255-2264. doi: 10.1007/s11606-025-09629-w. Epub 2025 May 29. PMID: 40439865; PMCID: PMC12344033.  Rotenstein LS, He Z, Dziura J, Tsugawa Y, Venkatesh AK, Melnick ER, Gettel CJ. Sex Differences in Physician Attrition from Clinical Practice Across Specialties: A Nationwide, Longitudinal Analysis. J Gen Intern Med. 2026 Apr 2. doi: 10.1007/s11606-026-10362-1. Epub ahead of print. PMID: 41927984.

  6. 22 Jun

    Ep 235: Turning Pain Points into AI Innovations with Dr. Prakash Gatta

    Turning Pain Points Into Innovation | Dr. Prakash Gatta FULL DESCRIPTION Dr. Prakash Gatta is a foregut and esophageal surgeon who built his hospital's surgical program from zero — and then built two healthcare technology companies from the pain points he kept running into in the OR. In this episode of BOSS: Business of Surgery, host Dr. Amy Vertrees talks with Dr. Gatta about what happens when surgeons stop waiting for someone else to solve the problems they see every day. Company #1: Uncover — Dr. Gatta serves as VP of Clinical Affairs for this AI-powered surgical documentation platform. Uncover analyzes intraoperative video in real time and generates detailed, accurate operative notes automatically. Poor operative notes correlate with worse patient outcomes and cause 15-20% undercoding on procedures — a financial gap that affects both surgeon compensation and hospital facility fees. Uncover closes that gap by turning video into documentation, identifying missed CPT codes, modifier 22s, and APC codes that surgeons never capture. Company #2: EmpowerMedical.ai — Dr. Gatta founded this physician financial transparency platform to answer a question most surgeons have never been able to ask: how much money do I actually generate for my hospital? Using publicly available CMS data and hospital-disclosed pricing, the platform converts a surgeon's case list into a complete financial picture — professional fees, facility revenue, payer mix, DRGs, APCs, and contribution margin. A surgeon performing 124 high-level hernia repairs generates $464,000 in professional fees and $12 million in total system revenue. Most surgeons have no idea. Dr. Gatta wants to make this tool free for all trainees entering practice. The conversation also covers Dr. Gatta's remarkable personal story: born in India, raised in Kuwait during the Gulf War, self-evacuating as a 13-year-old refugee, medical school in Bombay, and arriving in the US in 2000 for surgical training under pioneer Lee Swanstrom in Portland. 🎙️ Website: prakashgatta.com | EmpowerMedical.ai (free blog on coding & billing)💼 LinkedIn: Dr. Prakash Gatta | Host: Dr. Amy Vertrees | bosssurgery.com⭐ If this episode helped you, please leave a review on Apple Podcasts.

About

Welcome to BOSS Business of Surgery Series! This program was specifically designed to help surgeons learn concepts not taught in residency but necessary for a successful surgery career. We were not told that most of our job would be interacting with others. We thought it was about the technical success of surgery or the knowledge that we learn. But it is so much more. Difficult partners and colleagues. Dealing with complications. Negotiating with administration. Running a successful and efficient clinic that doesn’t take bleed into our home life. How to have a life outside of surgery But if we don’t learn these concepts, we will end up in a negative spiral that will lead us into misery. And all of the time we spent training for the job we love, that could be so rewarding, is lost. You know there has to be a solution out there. That you can’t be the only one unhappy or wondering if it is just you. It’s time for a program that addresses your specific problems run by someone who knows what you are going through. You need a fellow surgeon who knows the way. You need a surgeon who has been where you are and found her way out to the other side: -Loving surgery again -Not taking work home -finishing notes immediately after clinic and heading home on time -Not letting complications set you back -Interacting with others with confidence -Finally seeing that you can control the results you get at work and home You can find out more about Dr. Vertrees and her work at www.BOSSsurgery.com.

You Might Also Like