THE PROPERTY PLAYBOOK

Rory Anderson
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The property management podcast that unlocks leadership lessons from experts in the trenches of multifamily. The Property Playbook goes beyond doors and rent rolls — it’s where real property management pros share real stories, real challenges, and real leadership insights from the field. Whether you're managing a 50-unit community or leading a national portfolio, this show gives you the strategies, systems, and stories you won’t hear in a textbook. Each episode features candid conversations with property managers, leasing agents, maintenance technicians, asset managers, owners, vendors, and industry leaders who have lived the work — and learned the lessons. You’ll hear: Leadership and team-building insights from on-site and regional prosLeasing, operations, and resident experience strategies that actually workCareer journeys, breakthrough moments, and “I’ll never forget that day…” storiesHow property professionals grow people, drive results, and protect asset value Who’s it for? Property managers, leasing professionals, maintenance technicians, asset directors, ownership groups, vendors, and future leaders considering a career in multifamily. If you're in the multifamily business — or thinking about it — this is your playbook.

  1. 5 days ago ·  Video

    Want the Promotion? Stop Chasing the Title: Growth Mindset in Multifamily with Jared Forman

    YOU CAN NOW WATCH EPISODES WITH FULL VIDEO ON APPLE PODCASTS Are you gaining years of experience—or repeating the same year over and over again? In multifamily, career growth doesn’t automatically come with time, a promotion, or a new title. It comes from staying curious, seeking feedback, building new capabilities, and being willing to admit, “I don’t know…yet.” In this episode of The Property Playbook, Rory Anderson sits down with Jared Forman, founder of AdaptIncrease and a workforce learning and performance expert with more than 15 years of experience in talent development, onboarding, leadership, and performance support. Together, they unpack what growth mindset actually looks like in multifamily—not as a motivational buzzword, but as a practical approach to becoming better at your job and building a stronger career. Jared shares how he entered affordable housing without deep industry expertise and learned to overcome the fear of looking inexperienced by surrounding himself with subject-matter experts and asking questions. The conversation also tackles one of the biggest questions in property management: How do you prepare for the next level before someone gives you the title? Jared explains why professionals should stop obsessing over promotions and start identifying the capabilities required for the role they want. Listen now, subscribe to The Property Playbook, and share this episode with someone who’s ready to take the next step in their career. CHAPTERS 00:00 Introduction to growth mindset and its relevance in multifamily 391:36:40 Jared Foreman's background and approach to learning and development 9277:43:28 Defining growth mindset and its application in real-world scenarios 13388:50:21 The importance of the word 'yet' and embracing learning 18055:30:32 Navigating new roles with a growth mindset and courage 21611:04:02 Learning from unfamiliar industries and the power of curiosity 27722:10:53 Building relationships with subject matter experts 32666:37:45 Creating a safe environment for team members to admit ignorance 36583:17:56 Receiving and giving feedback with a growth mindset 471111:05:00 Developing onboarding programs through feedback and collaboration 542499:58:42 Building value before seeking a promotion 608888:52:15 Preparing for leadership roles by learning and coaching 646111:05:42 Staying curious after becoming an expert 738888:52:40 Taking actionable steps to develop a growth mindset 775555:32:48 The difference between stagnant and growth-oriented careers 807499:59:35 Key takeaways for continuous growth and learning TO CONTACT OUR GUEST: Jared Forman LINKED IN PROFILE Jared@adaptincrease.com RESOURCES Mindset by Carol Dweck KEYWORDSgrowth mindset in multifamilymultifamily leadershipproperty management leadershipproperty management career growthmultifamily career developmentleasing professional developmentproperty manager trainingmultifamily employee trainingleadership development in property managementmultifamily team cultureemployee feedback and coachingmultifamily operations

    Want the Promotion? Stop Chasing the Title: Growth Mindset in Multifamily with Jared Forman

  2. 24 Aug ·  Video

    Top 10 Behaviors of Championship Cultures with Nik Putnam

    What separates an average team from a championship team? According to Regional Manager and former race car driver Nik Putnam, it isn't talent—it's culture. In this episode of The Property Playbook, Rory Anderson sits down with Nik to explore the 10 behaviors championship teammates refuse to tolerate and how those same principles can transform multifamily property management teams. Drawing from his experience both behind the wheel of a race car and leading apartment communities, Nik shares why accountability, trust, belief, and peer leadership matter more than titles. Together, Rory and Nik unpack practical lessons for leasing professionals, maintenance teams, property managers, and regional leaders who want to build stronger cultures and achieve better operational results. You'll hear powerful conversations around: Why teammates—not just managers—must hold each other accountable.How cutting corners today creates bigger operational problems tomorrow.The hidden cost of negativity, excuses, and gossip on team performance.Why great leaders never ask their teams to do work they wouldn't do themselves.How respect is earned through action, especially during conflict and challenging moments.The importance of protecting your company's reputation both on and off the job.Why belief may be the most underrated leadership skill in property management. Nik also shares memorable stories from his career, including managing a major roofing disaster in student housing, turning around struggling communities, learning to "control the controllables," and accepting responsibility when leadership decisions don't go as planned. His experiences offer practical lessons in resilience, communication, and leading under pressure. If you're passionate about multifamily leadership, property management, team culture, accountability, leasing excellence, and personal growth, this is an episode you won't want to miss. 🎧 Listen now, subscribe to The Property Playbook, and share this episode with a teammate or leader who's committed to building a championship culture. CHAPTERS: 00:00 Introduction and guest background 258:16:49 A story from property management: roof damage incident 8833:17:09 Control the controllables: lessons from a property crisis 13111:04:01 The post on championship team principles 14833:17:30 Peer accountability and team strength 17583:17:34 Avoiding corners and doing things right the first time 21999:57:39 Teammates don't whine or complain 26333:17:48 Handling negativity and fostering positivity 28722:11:09 Don't make excuses and take ownership 35361:04:43 Respect and treating teammates well 42833:18:12 Avoid disrespect and lead by example 508055:31:47 The importance of unity and avoiding division 596388:51:58 Supporting teammates and leading with kindness 676944:25:29 The value of positive reinforcement and recognition 762499:59:07 The role of belief and mindset in leadership 926666:39:34 The importance of reliability and not letting teammates down 970555:33:02 Final leadership principles and closing thoughts CONTACT OUR GUEST: https://www.linkedin.com/in/nik-putnam99/ KEYWORDS: leadership, team building, property management, accountability, respect, team culture, underperforming assets, team accountability, leadership lessons

    Top 10 Behaviors of Championship Cultures with Nik Putnam

  3. 11 Aug ·  Video

    How Multifamily Insiders is Changing the Industry with Brent Williams

    How do the best leaders in multifamily keep learning while the industry keeps changing? In this episode of The Property Playbook, Rory Anderson sits down with Brent Williams, founder of Multifamily Insiders, to explore what separates professionals who simply keep up from those who continually grow. Brent shares the story behind building the largest online community for multifamily professionals and explains why education, collaboration, and leadership development have never been more important. Together, they dive into the industry's biggest challenges—including employee turnover, resident retention, AI, centralization, technology overload, and the growing need for intentional leadership. You'll hear why retaining great employees directly impacts resident retention, how operators should evaluate new technology without chasing every trend, and why the fundamentals of communication, accountability, and professional development still outperform the latest shiny object. Whether you're a leasing consultant, property manager, regional manager, owner, or asset manager, this conversation is packed with practical insights to help you lead stronger teams, make better decisions, and continue growing in your career. In this episode, you'll learn: Why employee retention is one of the biggest drivers of resident retentionHow Multifamily Insiders became the industry's largest education communityThe biggest mistakes operators make when evaluating new technologyWhat AI and centralization really mean for the future of property managementHow the best professionals continue learning throughout their careers If you're committed to becoming a better leader and building stronger communities, this episode is for you. 🎧 Subscribe to The Property Playbook on Apple Podcasts and Spotify, and share this episode with a teammate who's passionate about growing in the multifamily industry. CHAPTERS 00:00 Introduction to Brent Williams and Multifamily Insiders 466:36:30 The Origins of Multifamily Insiders and Industry Needs 11027:43:28 Addressing Employee Turnover and Resident Retention 17972:10:19 Industry Trends and Future Predictions 29111:03:56 Creating Valuable Education for All Experience Levels 37583:17:35 The Power of Specific, Actionable Content 45999:57:57 The Role of Technology and Demo Day in Industry Innovation 566111:05:04 How to Get Involved with Multifamily Insiders 702777:45:31 Long-term Sales and Industry Timing Insights 834444:26:01 The Future of Multifamily Property Management 891111:06:28 Leadership Principles and Personal Development CONTACT OUR GUEST BRENT WILLIAMS https://linkedin.com/in/brentwilliams SHOW NOTES Multifamily Insiders Leadership Lab Demo Day Fetch Package KEYWORDS multifamily industry, professional development, resident retention, industry trends, technology, community building, leadership, education, networking, AI

    How Multifamily Insiders is Changing the Industry with Brent Williams

  4. 3 Aug ·  Video

    She Started With 30 Properties and No Keys-What It Taught Her About Leadership with Shannon Weber

    Most property management companies don't struggle because people aren't working hard enough—they struggle because their systems aren't. In this episode of The Property Playbook, Rory Anderson sits down with Shannon Weber, founder and owner of Luna Properties in Bozeman, Montana, to explore why operational chaos is one of the biggest hidden costs in multifamily property management—and how great systems create profitable, scalable businesses. With more than 21 years of experience managing residential rentals, HOAs, and multifamily communities, Shannon shares the hard-earned lessons she's learned from building one of Montana's most respected property management companies. From launching her business with 30 properties, no keys, and virtually no records to leading a company known for operational excellence, Shannon explains how organization, communication, and accountability became the foundation of her success. Together, Rory and Shannon discuss why communication failures quietly destroy NOI, how poor processes create expensive mistakes, and why documented systems aren't bureaucracy—they're a competitive advantage. They also dive into the KPIs every owner and property manager should monitor, the importance of creating consistent resident experiences, and the simple operational habits that reduce turnover, improve team performance, and build trust. In this episode you'll learn:Why operational chaos costs more than you realizeThe three biggest places property management companies lose moneyHow better communication improves resident retention and profitabilityWhy documented processes create freedom—not bureaucracyThe KPIs every multifamily leader should track every weekHow consistent leasing systems improve conversions and occupancyPractical leadership lessons for building accountability and team cultureWhy every operational problem ultimately costs time, money, or trust If you're looking to build a stronger property management operation, increase NOI, improve resident experience, and become a more effective leader, this episode is full of actionable ideas you can put to work immediately. SHOW NOTES & RESOURCES White Flag: Discovering the Power of the Mind, A Path Out of Infertility Pain by Shannon Weber Basecamp - Team Collaboration Tool - https://basecamp.com NAA - National Apartment Association - https://www.naahq.org Managing for Dummies by Bob Nelson - https://www.amazon.com/Managing-Dummies-Bob-Nelson/dp/1119543774 CONTACT OUR GUEST shannon@lunaproperties.biz KEYWORDS property management, systems, communication, operational efficiency, leadership, profitability, real estate, team management

    She Started With 30 Properties and No Keys-What It Taught Her About Leadership with Shannon Weber

  5. 27 Jul

    Property Management Finance Myths: True, False, or It Depends? with Janice Szymanski

    What if the biggest financial assumptions in property management were actually holding your property back? In this episode of The Property Playbook, Rory Anderson welcomes back Janice Szymanski-Dizuzio, Vice President of Learning & Development at Bryten Real Estate Partners, for a fun, fast-paced game of Property Management Finance Myths. Together, they tackle some of the industry's most common beliefs—answering each one with True, False, or It Depends—and explain what every multifamily professional needs to know to think more like a business owner. If you've ever wondered whether 100% occupancy automatically means success, if cutting expenses is really the fastest way to improve NOI, or whether leasing agents should understand financials, this episode is for you. Janice breaks down complex financial concepts into practical, everyday decisions that anyone—from a new leasing consultant to a seasoned regional manager—can understand. Rory also shares real-world ownership perspectives, including how improving resident retention by just a few percentage points can create hundreds of thousands of dollars in asset value. Throughout the conversation, you'll learn: Why NOI matters more than occupancy aloneThe hidden cost of resident turnover—and why retention is one of your biggest financial opportunitiesWhy every member of the onsite team should understand the property's financial goalsHow to think beyond budgets and use financial reports as decision-making toolsThe importance of balancing revenue growth with smart expense managementWhy great property managers don't need to be accountants—they need to understand how everyday decisions impact the business If you're ready to become a stronger leader, make better business decisions, and understand the financial story behind every apartment community, don't miss this conversation. CHAPTERS 00:39 Introduction to Financial Myths in Property Management 03:25 Transitioning from Hospitality to Property Management 06:09 Understanding Occupancy and Its Implications 09:00 The Balance of Cutting Expenses and Improving NOI 11:26 The Importance of Financial Acumen for All Staff 14:03 The Role of Bad Debt in Property Management 16:46 The Flexibility of Budgets in Property Management 26:57 Bridging the Gap: Investors and Operations 27:47 The Reality of Budgeting: Forecasting vs. Unexpected Events 29:32 Understanding Financials: The Importance of Communication 33:20 Higher Rents vs. Higher Profits: A False Assumption 34:56 Retention vs. New Residents: Finding the Balance 37:54 The Cost of Move-Outs: Understanding Financial Implications 45:00 The Importance of Understanding P&L Statements 47:57 Leadership Principles: Investing in Training and Development TO CONTACT OUR GUEST: janice.szymanski@livebryten.com KEYWORDS Property management financeMultifamily property managementProperty management podcastNet Operating Income (NOI)Property management leadershipMultifamily operationsApartment managementResident retention strategiesProperty management budgetsReading a P&LCommunity manager trainingLeasing team leadershipAsset management for multifamilyProperty management best practicesMultifamily financial performance

    Property Management Finance Myths: True, False, or It Depends? with Janice Szymanski

  6. 13 Jul

    Leasing Is the Launch Pad to Your Career with Taylor Grange

    What if the best future property manager in your company is sitting at your leasing desk today? Too often, leasing is viewed as an entry-level position instead of what it truly is: the launch pad for a successful career in multifamily. In this episode of The Property Playbook, Rory Anderson sits down with Taylor Grange, President and Co-Founder of Liberty Asset Group, to discuss why investing in people—not just properties—is the key to long-term success. With more than 14 years of experience leading lease-ups, improving asset performance, and building high-performing teams, Taylor shares how Liberty Asset Group is redefining leadership development through its innovative Leasing Boot Camp and Foundations First leadership program. Rather than waiting until someone earns a management title, Taylor believes leadership begins on day one. Whether you're a leasing consultant looking to grow your career, a property manager developing your next leader, or an owner seeking to build a stronger culture, this episode is packed with practical leadership advice you can put into action immediately. In this episode you'll learn:• Why leasing is the best foundation for a career in multifamily property management • How to identify and develop future leaders before they have a management title • The difference between managing people and truly leading them • Why initiative is the single most important trait for career advancement • How radical transparency builds trust, accountability, and stronger teams • Practical ways to improve employee retention through leadership development • How understanding the investor's perspective helps onsite teams perform at a higher level If you're passionate about leadership, team culture, resident experience, and building better apartment communities, this is an episode you won't want to miss. CHAPTERS 00:00 Common Mistakes in Leadership and How to Overcome Them 00:30 Introduction to Multifamily Leadership 02:57 Taylor Grange's Unique Approach to Leadership Development 07:22 The Leasing Boot Camp Initiative 12:47 The Importance of Leasing Experience 18:36 Addressing Leadership Training Gaps in Property Management 20:39 The Education Gap in Property Management 26:30 Foundations First: Building Leadership from the Ground Up 36:06 Managing vs. Leading: The Dual Role of Leadership 38:56 Common Mistakes in Leadership and How to Overcome Them 43:47 Open Conversations and Career Pathing 49:32 Navigating Career Progression in Multifamily 52:46 The Importance of Initiative 57:28 Radical Transparency in Leadership TO CONTACT OUR GUEST: Taylor@libertyassetgroup.com Libertyassetgroup.com SHOW NOTES & RESOURCES: OURA RING IMPACT PLAYERS by LIZ WISEMAN

    Leasing Is the Launch Pad to Your Career with Taylor Grange

  7. 29 Jun

    Everything Costs More. What Smart Operators Are Doing About It with Matt Herren

    Everything is getting more expensive—but does protecting your NOI really mean cutting costs? In this episode of The Property Playbook, Rory Anderson welcomes back multifamily maintenance expert Matt Herren to unpack one of the biggest challenges facing apartment owners and operators today: controlling operating expenses without sacrificing resident experience or long-term asset value. With labor shortages, rising material costs, and increasing vendor pricing putting pressure on every property budget, Matt shares a different perspective. Instead of simply asking, "Where can we spend less?" he challenges operators to ask, "Why are we spending this money in the first place?" Together, Rory and Matt explore practical, real-world strategies to reduce maintenance costs by improving operational systems—not by cutting corners. In this episode, you'll learn: Why maintenance should be viewed as an investment strategy instead of a cost centerHow the "Eyes Up" maintenance philosophy helps teams identify costly problems before they become expensive emergenciesThe biggest mistakes owners make when trying to reduce operating expensesHow to audit vendor contracts and eliminate hidden wasteWhich maintenance services should stay in-house—and which should always be outsourcedWhy the traditional "one maintenance technician per 100 units" benchmark no longer fits today's multifamily landscapeHow mentorship and training create stronger maintenance teams while reducing long-term costsThe simple maintenance systems that improve resident satisfaction, increase renewals, and protect NOI Whether you're an owner, asset manager, regional manager, property manager, or maintenance supervisor, this conversation is packed with actionable ideas that can improve operations, preserve property value, and help your team work smarter in today's challenging economy. If you enjoyed this episode, be sure to subscribe to The Property Playbook, leave a review, and share this conversation with someone on your operations or maintenance team. CHAPTERS 00:14 Introduction to Rising Costs in Property Management 02:09 The Importance of Maintenance as an Investment Strategy 05:40 Understanding the Drivers of Increased Operating Expenses 08:16 Misconceptions About Reducing Operating Costs 11:49 Strategies for Reducing Maintenance Spending 15:42 The Role of Mentorship in Property Management 20:06 The 'Eyes Up' Maintenance Philosophy 25:15 The Importance of Fresh Perspectives in Maintenance 29:40 Vendor Management and Cost Efficiency 32:21 Outsourcing vs. In-House Services 39:42 Training and Knowledge Transfer in Maintenance 45:40 Rethinking Maintenance Metrics and Strategies CONTACT OUR GUEST Matt Herren ops@facilitech-pros.com facilitech-pros.com KEYWORDS Multifamily property managementApartment maintenanceMultifamily operationsMultifamily asset managementNOI improvementReducing operating expensesMaintenance cost reductionApartment maintenance best practicesMaintenance team training

    Everything Costs More. What Smart Operators Are Doing About It with Matt Herren

  8. 15 Jun

    Multifamily Marketing Revolution with Alex Mehraban

    Most apartment marketing isn't failing because of budget. It's failing because nobody is asking the right questions. In this episode of The Property Playbook, Rory Anderson sits down with marketing strategist Alex Mehraban, a multifamily marketing leader whose career spans finance, accounting, business development, branding, digital advertising, and operations. After working across industries including motorsports, aviation, luxury real estate, ecommerce, and multifamily housing, Alex brings a fresh perspective to an industry that often relies on outdated marketing practices. Together, Rory and Alex unpack some of the biggest misconceptions in apartment marketing today, including overreliance on ILS platforms, the dangers of blindly trusting marketing vendors, and why many operators are spending thousands of dollars without truly understanding where their leads are coming from. Alex shares the eye-opening moment that made her question the way multifamily approaches marketing, why ownership groups should think differently about first-party data, and how strong branding can dramatically impact leasing performance and resident perception. The conversation also dives into the evolving role of AI in multifamily marketing, where artificial intelligence can be a valuable tool—and where it can lead teams in the wrong direction. Alex explains why understanding demographics, resident behavior, customer journeys, and local market nuances still requires human insight and strategic thinking. You'll also learn: • The biggest marketing mistakes apartment owners and operators make • Why every property should have its own brand strategy • How to think about ILS platforms, organic traffic, paid advertising, SEO, social media, and AI • The systems and processes high-performing marketing teams use to stay accountable • How ownership groups can better evaluate marketing performance • The importance of thinking like an owner when making marketing decisions • What Alex would do first if she inherited a struggling 150-unit apartment community • Why leadership, empathy, and accountability matter just as much as marketing strategy The best operators aren't always the ones with the biggest budgets. They're the ones who stay curious, question assumptions, and never stop looking for a better way. CHAPTERS 00:00 Introduction to Alex Mehraban's Unique Background 02:46 Fresh Perspectives on Multifamily Marketing 05:45 The Gap in Multifamily Marketing Strategies 08:19 Aha Moments in Multifamily Marketing 11:01 The Importance of Accountability in Marketing 13:50 Building a Strong Marketing Team 16:45 In-House Marketing vs. Third-Party Agencies 19:15 Understanding Property Demographics 22:22 The Role of Branding in Multifamily Marketing 24:49 Systems and Processes for High-Level Execution 27:37 Advice for Structuring a Marketing Team 34:42 Understanding Financial Metrics in Property Management 38:44 The Importance of Team Communication 41:26 Navigating Marketing Complexities 50:43 Conducting Effective Audits for Property Marketing 55:43 Consulting and Bridging Communication Gaps 01:00:11 Leading with Empathy in Business CONTACT OUR GUEST: LINKED IN ALEX MEHRABAN EMAIL: alexjs2733@gmail.com KEYWORDS Multifamily marketingApartment lead generationMultifamily SEOApartment leasing strategyMultifamily digital marketingMultifamily AI marketingProperty management

    Multifamily Marketing Revolution with Alex Mehraban
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About

The property management podcast that unlocks leadership lessons from experts in the trenches of multifamily. The Property Playbook goes beyond doors and rent rolls — it’s where real property management pros share real stories, real challenges, and real leadership insights from the field. Whether you're managing a 50-unit community or leading a national portfolio, this show gives you the strategies, systems, and stories you won’t hear in a textbook. Each episode features candid conversations with property managers, leasing agents, maintenance technicians, asset managers, owners, vendors, and industry leaders who have lived the work — and learned the lessons. You’ll hear: Leadership and team-building insights from on-site and regional prosLeasing, operations, and resident experience strategies that actually workCareer journeys, breakthrough moments, and “I’ll never forget that day…” storiesHow property professionals grow people, drive results, and protect asset value Who’s it for? Property managers, leasing professionals, maintenance technicians, asset directors, ownership groups, vendors, and future leaders considering a career in multifamily. If you're in the multifamily business — or thinking about it — this is your playbook.

Information

  • Creator
    Rory Anderson
  • Years Active
    2025 - 2026
  • Episodes
    35
  • Rating
    Clean
  • Copyright
    © 2025 Rory Anderson