The Optimize Podcast

VisibleThread

The Optimize Podcast brought to you by VisibleThread. We bring you the best and latest insights for everything from government contracting on topics such as BD, capture, proposal management, and business writing.

  1. Bids & Contracts Are Changing - Observations from a USG Evaluator and Contracts Manager

    4 FEB

    Bids & Contracts Are Changing - Observations from a USG Evaluator and Contracts Manager

    What’s really changing in the GovCon bid and contracts landscape—and what does that mean for the people doing the work? In this episode, host Chris Hamm brings the evaluator viewpoint (1,000+ proposals reviewed across written evaluations, orals, demos, and source selections) into a practical conversation with Kyle Peterson, a former aerospace contracts manager who now leads Customer Success at VisibleThread. Transcript series-4-optimize-po… They walk through the “real day job” friction: parsing Section I clause lists and flowdowns, catching security and classification requirements that don’t belong, building compliance matrices, and comparing multiple RFP amendments—work that can quietly consume entire days. Kyle shares concrete time-savings examples (hours → minutes) and why those gains aren’t just productivity—they’re also risk mitigation. Transcript series-4-optimize-po… The second half shifts to AI: how GenAI can support briefings, alignment to prior work, and early drafting—paired with deterministic methods that show exactly where requirements appear in the document. They also address the new wave of NDAs and customer clauses that restrict proprietary data from being ingested into learning/training models, plus the questions every GovCon team should ask about data handling and controls before adopting AI-enabled tools. Transcript series-4-optimize-po… Useful timestamps (MM:SS)00:02 — Intro + why this episode is different (VisibleThread-focused; Chris “plays the novice”) Transcript series-4-optimize-po… 00:43 — Kyle’s background: aerospace contracts manager → Customer Success leader Transcript series-4-optimize-po… 02:17–03:38 — Clause/flowdown reviews: “two screens,” hours of cross-referencing, and the real pain point Transcript series-4-optimize-po… 06:51–09:25 — How teams start: upload docs + persona-based workflows; SAM.gov integration and lifecycle view Transcript series-4-optimize-po… 12:19–14:45 — GenAI vs deterministic: briefings, alignment, and “show me where it is in the doc” Transcript series-4-optimize-po… 16:30–17:52 — Writing + audience: translating technical content for audits (DCAA) and building trust Transcript series-4-optimize-po… 18:30–19:25 — Time savings examples: “shall” extraction (hours → minutes) + amendment comparisons (8 hours saved) Transcript series-4-optimize-po… 19:51–20:40 — Who buys tools like this (and the “VisibleThread alumni base” effect) Transcript series-4-optimize-po… 22:09–27:48 — Market shifts: non-traditionals, OTAs/CSOs realities, and why tools can’t rely on a single data source Transcript series-4-optimize-po… 33:06–35:43 — NDAs + AI: “you shall not” clauses, model learning, and what to ask vendors Transcript series-4-optimize-po… 38:56–41:24 — Evaluator perspective: why tools fell out of evaluation, and why AI is coming back to speed awards Transcript series-4-

    38 min
  2. The Answer Can’t Be No - Inside Real Acquisition Reform

    7 JAN

    The Answer Can’t Be No - Inside Real Acquisition Reform

    In this episode of Optimize, host Chris Hamm sits down with Soraya Correa—former Chief Procurement Officer and Senior Procurement Executive at the Department of Homeland Security—to get specific about what it actually takes to modernize acquisition from the inside. Soraya walks through her career path across procurement and program leadership, then explains how she launched the DHS Procurement Innovation Lab by focusing on speed, outcomes, and the flexibilities already available “within the four corners of the FAR.” They dig into what “top cover” looks like in practice: letting contracting officers try new approaches, learning from failure, and sharing repeatable playbooks across government. Soraya also addresses the risk environment leaders face today—and why she believes the acquisition workforce (not legislation) drives the most meaningful reform. Finally, Soraya shares what she’s building now as CEO of the National Industries for the Blind (NIB)—supporting the AbilityOne ecosystem, expanding services like closeout support, and creating real economic independence for Americans who are blind or visually impaired. Useful timestamps (MM:SS)00:04 — Welcome + why Soraya’s DHS acquisition role mattered Transcript s04-Soraya Correa Th… 00:59 — Soraya’s career path: contract specialist → CPO (and why it took 40 years) Transcript s04-Soraya Correa Th… 03:35 — Moving to the program side: learning IT and building acquisition muscle 07:32 — The Procurement Innovation Lab origin story: “I didn’t ask for permission” Transcript s04-Soraya Correa Th… 09:47 — Starting with closeouts: removing friction and cleaning up the backlog Transcript s04-Soraya Correa Th… 10:40 — “Show me” evaluations: using practical tests (including “bad code”) to assess vendors 12:10 — Coalition of the willing: sharing playbooks across agencies (and why reform starts with practitioners) 14:20 — Do leaders still provide “top cover” for innovation in 2026? Transcript s04-Soraya Correa Th… 17:50 — “The answer can’t be no”: partnering with political leadership, legal, IT, and CFO 21:52 — The most unexpected DHS buy (and what it taught her about mission support) Transcript s04-Soraya Correa Th… 25:00 — What NIB does: AbilityOne, Skillcraft, and building employment pathways 29:14 — Marketing services like closeouts and accessibility at scale Transcript s04-Soraya Correa Th… 32:01 — Wrap-up and where to connect

    34 min
  3. Protests, Production OTs, and SBIR Mills: A Candid Look at DoD Acquisition

    17/12/2025

    Protests, Production OTs, and SBIR Mills: A Candid Look at DoD Acquisition

    In this episode of the Optimize Podcast, host Chris Hamm sits down with David Rothzeid — Principal at Shield Capital, U.S. Air Force reservist, and former acquisition lead at Defense Innovation Unit (DIU) — for a candid look at how protests, OTAs, and SBIR policy really shape DoD innovation. David walks through his journey from ROTC and early Air Force contracting roles to DIU, where he helped stand up the Commercial Solutions Opening (CSO) model and use Other Transaction Authority (OTAs) to pull non-traditional tech companies into defense. He explains how a high-profile production OT for Raincloud was protested and sustained on a “ticky-tacky” issue — and how that single GAO decision effectively froze enthusiasm for production OTs and hurt both the company and the mission. Chris and David then connect that experience to today’s landscape: new “speed of delivery first” guidance from the Secretary, the FORGE and SPEED Acts, and why schedule — not cost or performance — must become the sacred variable for defense acquisition. In the second half, David talks about leaving active duty to join Shield Capital, what he actually does as a venture investor for dual-use startups, and why he’s been pushing hard on SBIR/STTR reform to shut down “SBIR mills” that live off endless grants with no commercialization intent. He shares his work supporting the INNOVATE Act, his view of how SBIR should work, and how he helps founders decide when (and when not) to pursue DoD. They close with a lighter segment on Sweat Equity, David’s early-morning workout and networking group on the National Mall — a healthier, more human way for the national security community to connect. In this episode, you’ll learn: How OTAs evolved from NASA’s early days to DIU’s CSO model — and why their flexibility and collaborative nature matter so much. What actually happened in the Raincloud protest, why GAO sustained it, and how it chilled production OT usage across DoD. Why protests and cultural risk aversion make it harder for leaders to override decisions, even when they believe they were right. How new guidance and legislation aim to make speed of delivery the primary success metric for defense acquisition. What “SBIR mills” are, why David calls them exploitative, and how the INNOVATE Act could reset incentives toward commercialization. How a national-security-focused VC like Shield Capital works with startups on capability gaps, GTM strategy, and when to tackle DoD. Why leaving uniform actually made it easier for David to engage Congress and senior leaders on acquisition reform. The story behind Sweat Equity and why he thinks we need new ways to build community in the defense innovation ecosystem. Timestamps (approximate) 00:00 – 04:10 – Meet David Rothzeid: ROTC, discovering acquisition, early Air Force contracting roles, and the road to DIU. 04:10 – 08:10 – Joining DIU, DIUX 2.0, and the push for new authorities like OTAs and CSOs. 08:10 – 12:30 – OTAs 101: NASA origins, DARPA, codifying prototype authority, and why DIU built the CSO process. 12:30 – 16:30 – “Being right but early is the same as being wrong”: institutional pushback, being called a heretic, and the Raincloud production OT. 16:30 – 20:30 – The Oracle protest, GAO’s decision, and how one sustained protest killed momentum for production OTs. 20:30 – 24:30 – Secretary’s memo, FORGE/SPEED Acts, and elevating schedule over cost and performance. 24:30 – 28:30 – Leaving active duty for Shield Capital, staying in the reserves, and discovering how accessible Congress and senior leaders can be. 28:30 – 32:30 – SBIR/STTR, SBIR mills, the INNOVATE Act, and why perpetual grants are “asinine.” 32:30 – 35:30 – What David actually does as a VC for founders: government translator, strategy coach, and talent advisor. 35:30 – 36:30 – Sweat Equity workouts and closing thoughts. Resources & links 🔗 Optimize Podcast hub: https://www.visiblethread.com/podcasts/ 🔗 Connect with host Chris Hamm on LinkedIn: https://www.linkedin.com/in/chris-hamm-304103/ 🔗 Connect with guest David Rothzeid on LinkedIn: https://www.linkedin.com/in/david-rothzeid-7a116961

    36 min
  4. From Clauses to Chaos- Where Acquisition Systems Break Down

    03/12/2025

    From Clauses to Chaos- Where Acquisition Systems Break Down

    In this episode of the Optimize Podcast, host Chris Hamm (CEO, FIN Acquisitions & former SES at GSA AAS) sits down with Robert (“Bob”) Niewood, a career GSA acquisition and systems leader turned consultant, to unpack how federal procurement actually works under the hood. Bob walks through his 20+ year journey at GSA — from intern and contracting officer to director of systems and HCA for the Multiple Award Schedules program — and explains why the uniqueness of federal appropriations and fund flows keeps breaking commercial tools. He argues that in many mission spaces, custom-built solutions still beat COTS and low-code, and that focusing only on contract writing systems badly mis-frames the real problem. Chris and Bob dig into the executive order on centralized procurement and OCAS, the push to move GWACs and MACs into GSA, the coming explosion of BPAs under FAR changes, and AI’s emerging “cottage industry” of one-off pilots. Throughout, Bob stresses business architecture, financial integration, and workforce capacity as the real constraints — and offers pragmatic advice for both agencies and GovCon teams trying to navigate what’s next. In this episode, you’ll learn: Why “the financial tail wags the dog” in federal procurement — and what that means for system design and data. How GSA’s mission and revenue model make it fundamentally different from a “back office” contracting shop. The real trade-offs between COTS, low-code, and custom-built acquisition systems in a legacy-heavy environment. Why contract writing is just one small piece of a much larger business system (funds, audits, oversight, post-award). The hidden complexity of OCAS and centralized procurement for “simple” common goods and services. How GWACs, MACs, and new BPAs will stress current data models and legacy systems. Why AI in acquisition today looks a lot like the early days of dashboards and RPA — and what might actually scale by 2026. Timestamps [00:00] Meet Bob Niewood – Philly sports, early GSA days, and how he fell in love with government contracting. [06:30] Lotus Notes, paper files, and the first attempt to move GSA into a commercial ERP — and why it failed. [10:00] Why federal money “is not commercial” – appropriations rules, one-year vs multi-year funds, and custom finance logic. [14:00] Custom vs COTS vs low-code: when GSA must build its own mission systems and where commercial tools still fit. [18:20] Can GSA still be its own integrator? Workforce constraints, DRPs, and the tax of transformation on 1102s. [21:00] “It’s not about clauses” – reframing acquisition systems as end-to-end business systems, not just contract writing tools. [27:20] Why “one system for everything” usually fails — and how GWACs and MACs complicate any consolidation strategy. [29:10] Moving contract vehicles from NIH or NASA into GSA: practical realities, data migration, and integration pain. [33:40] OCAS and centralized procurement: why making simple buys “more complex” can create a false economy. [38:50] Enterprise pricing vs local buys – how timing, specs, and IDVs could solve more problems than new central offices. [40:55] What will work by 2026? A more focused procurement ecosystem, incremental modernization, and better alignment inside GSA. [42:30] AI as the next “wild west” – pilots, cottage industries, and finding use cases that scale across agencies. [44:50] BPA boom, legacy data problems, and why intelligent automation still has huge headroom in acquisition workflows. [46:00] Bob’s parting advice and why experiencing life as a contractor (yes, register in SAM) can be eye-opening.

    47 min
  5. Opportunity Starts at the Top- Leadership, Risk, and the Bidding Mindset

    05/11/2025

    Opportunity Starts at the Top- Leadership, Risk, and the Bidding Mindset

    Guest: Alan Thomas, Founder of AlphaTango Strategies & Former Commissioner, GSA FAS 🎧 Host: Chris Hamm, CEO of FIN Acquisitions & Former SES, GSA AAS Defense 📄 Episode Description: In this episode of the Optimize Podcast, host Chris Hamm kicks off Series 4 with a powerful conversation with Alan Thomas—former Commissioner of GSA’s Federal Acquisition Service. Together, they dig into what it really means to lead through transformation in the world of federal contracting. Alan reflects on his time at GSA, including integrating 18F, managing risk tolerance, and prioritizing culture over compliance. He shares hard-won leadership advice for anyone working in or around government acquisition—whether you're navigating reform, building teams, or just trying to stay focused in a sea of noise. From public sector leadership to private sector insights, this episode offers a rare, honest look at the pressures and purpose behind decision-making in GovCon. 📌 Topics & Timestamps: Alan’s journey from consulting to federal leadership (02:00) Leading GSA’s Federal Acquisition Service (06:00) Managing risk, reform, and cultural tension (14:00) Lessons from integrating 18F and TTS (17:00) What focus really means in public service (13:30) Culture vs. compliance and leading with trust (27:00) Thoughts on AI, innovation, and the risk-averse mindset (28:00) Why “every storm runs out of rain” (37:40) 🔗 Useful Links: Listen to more episodes: https://www.visiblethread.com/podcasts/ Connect with Chris Hamm: https://www.linkedin.com/in/chris-hamm-304103/

    39 min
  6. 2025 Unfolded- Essential Insights from the Optimize Podcast

    19/08/2025

    2025 Unfolded- Essential Insights from the Optimize Podcast

    Episode Title: 2025 Unfolded – Essential Insights from the Optimize Podcast 2025 is here, and the lessons from last year’s top conversations are more relevant than ever. In this special compilation, The Optimize Podcast host Jeff Shapiro takes you through the most valuable moments from Series 3—insights you can use to sharpen your strategy and stay ahead in the evolving world of government contracting. You’ll hear highlights from our most popular and talked-about episodes, organized into four timely themes: DOGE Policies – Navigating the New Normal How the Department of Government Efficiency is reshaping contracting, from terminations to compliance. Competitive Intelligence and Bid Protests – Staying Ahead of the Game Winning strategies for gathering intel and navigating protests to secure contracts. Building Relationships – Why Connections Still Matter Why trust, networking, and collaboration remain the backbone of GovCon success. Adapting to Technological and Cultural Change – Embracing the Future How contractors are leveraging tech, AI, and cultural shifts to drive innovation. Timestamps: 00:00 – Welcome to 2025 Unfolded 03:15 – DOGE Policies – Navigating the New Normal 15:40 – Competitive Intelligence and Bid Protests – Staying Ahead of the Game 29:20 – Building Relationships – Why Connections Still Matter 42:05 – Adapting to Technological and Cultural Change – Embracing the Future 55:30 – Closing thoughts and key takeaways Useful Links: More episodes of The Optimize Podcast Connect with host Jeff Shapiro on LinkedIn

    1h 27m

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The Optimize Podcast brought to you by VisibleThread. We bring you the best and latest insights for everything from government contracting on topics such as BD, capture, proposal management, and business writing.