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Worried about keeping up with changing best practices, fraud, technology, regulatory concerns, and new processes impacting your accounts payable function? The AP Now podcast, hosted by Mary Schaeffer, one of the leading accounts payable experts, is for you.

Mary will be joined by other thought leaders and practitioners for some episodes. In others, she’ll examine a prevailing issue or trend by herself. This weekly broadcast is especially designed to provide the needed business intelligence related to the payment and accounts payable functions.

It’s for those who work in, manage, have responsibility for, or provide services to the accounts payable function. Find the AP Now podcast wherever you listen to podcasts or head over to www.ap-now.com, and sign up for our ezine to be alerted to new issues.

APNow Mary Schaeffer

    • Management

Worried about keeping up with changing best practices, fraud, technology, regulatory concerns, and new processes impacting your accounts payable function? The AP Now podcast, hosted by Mary Schaeffer, one of the leading accounts payable experts, is for you.

Mary will be joined by other thought leaders and practitioners for some episodes. In others, she’ll examine a prevailing issue or trend by herself. This weekly broadcast is especially designed to provide the needed business intelligence related to the payment and accounts payable functions.

It’s for those who work in, manage, have responsibility for, or provide services to the accounts payable function. Find the AP Now podcast wherever you listen to podcasts or head over to www.ap-now.com, and sign up for our ezine to be alerted to new issues.

    AP Now Episode 45: Mary Schaeffer & Tom Flynn on Bullying both in School and in the Workplace

    AP Now Episode 45: Mary Schaeffer & Tom Flynn on Bullying both in School and in the Workplace

    This special episode features the return of SpendMend’s Tom Flynn to talk about a serious problem that occurs in both our schools and in the workplace. The talk begins with Tom describing the anti-bullying project he is involved with, Project Cornerstone. He talks about its tenants and his work with the group. He also provided some tips for organizations wanting to emulate Project Cornerstone’s success and the names of several other groups that did similar work.
    Listeners will note we promised to list a few books used in the program. They are:
    My Secret Bully
    The Recess Queen
    How Do I Stand in Your Shoes?
    Say Something
    Sebastian’s Roller Skates
    He also talked about what shapes a bully and why it is important to understand their motivation. This proved pivotal when trying to understand adult bullies.
    The discussion then moved onto bullying in the workplace and a discussion of toxic work environments. In many ways, the situation of a grade-schooler and that of an employee have similar characteristics.  Once again, recognizing the behavior is the first step. Alas, in the workplace, management’s actions play a pivotal role. Those wishing to only listen to the portion about workplace bullying can fast forward to the midpoint of the podcast.
    The podcast closes with Tom offering a few tips for those whose children are being bullied.
    Host: Mary Schaeffer (www.ap-now.com)
    Guest: Tom Flynn (www.spendmend.com)
    Information Project Cornerstone: https://www.ymcasv.org/ymca-project-cornerstone
    Credit: Music: https://www.purple-planet.com

    • 36 min.
    AP Now Episode 44: Mary Schaeffer & Tom Flynn on Listening and Speaking Up

    AP Now Episode 44: Mary Schaeffer & Tom Flynn on Listening and Speaking Up

    The guest on this episode of the AP Now podcast was Tom Flynn. He joined Mary Schaeffer to discuss the critical career importance of knowing when to listen and when to speak up. Both have had some spectacular career successes by listening and really understanding what the other person is saying. By learning to be a ‘better listener’ anyone can improve their progress up the career ladder.
    They also talked about self-perception and how this can affect the way a person presents in the business arena. Towards the end, Tom shared that he had gotten some inspiration in this arena from watching the Grammys the other night, specifically from what Lizzo had to say.
    The flip side of this issue is knowing when to speak up. Not only knowing when you should speak up but actually doing it. Many accounts payable professionals are quite knowledgeable, have great suggestions for both process and product improvements, but yet, are reluctant to speak up.
    The session concluded with a brief discussion of Tom’s new adventure on Linkedin, his TMI interviews. TMI stands for Two Minute Interview, although they do occasionally go longer.
    Host: Mary Schaeffer (www.ap-now.com)
    Guest: Tom Flynn (www.spendmend.com)
    Credit: Music: https://www.purple-planet.com

    • 18 min.
    AP Now Episode 43: Mary Schaeffer & Teri Cook Using Data for Process Improvements in AP

    AP Now Episode 43: Mary Schaeffer & Teri Cook Using Data for Process Improvements in AP

    Once again, the ever-popular Teri Cook returned to join Mary Schaeffer on the AP Now podcast. This time the topic under review was Technology, Data and AP Process improvements in accounts payable. The podcast begins with a discussion of common concerns in accounts payable. Teri then goes on to share some of the traditional ways duplicate and erroneous payments were found.
    The host and Teri then talked about some of the common misconceptions that still abound when it comes to making duplicate payments. Teri then expanded on this issue and offered explanations as to how duplicates slip through, even when companies think they have an ironclad protection against them.
    She then moves on and talks about the realization that “there had to be a better way” and her mission to find a technology solution. She did find one and explained how it benefited the organization, saved a lot of money and helped raise morale in the accounts payable department.
    She then reflects on the necessity of staying positive, even though that is not always easy. She shared that her daughter, Erin, has been her biggest supporter and cheerleader. We close the podcast with Teri predicting a long and rosy career path ahead.   
    Host: Mary Schaeffer (www.ap-now.com)
    Guest: Teri Cook Credit: Music: https://www.purple-planet.com

    • 13 min.
    AP Now Episode 42: Mary Schaeffer with Rob Unger on Same Day ACH

    AP Now Episode 42: Mary Schaeffer with Rob Unger on Same Day ACH

    In this episode of the AP Now podcast, Nacha’s Rob Unger joins host Mary Schaeffer to discuss Same Day ACH and the innovations expected in the near future.
    In a very understandable manner, he began by explaining exactly what Same Day ACH is and how it differs from Classic ACH. He then shared some quite impressive Nacha statistics regarding the use of the ACH.
    He then went on to explain what we can expect in 2020, mainly the increase to $100,000 from the current limit of $25,000. He also discussed in some detail real-life examples of how Same Day ACH is being used in the corporate world today.
    Host: Mary Schaeffer (www.ap-now.com)
    Guest: Rob Unger (https://www.nacha.org/)
    Sponsor: Stampli (www.stampli.com/APNow)
    Credit: Music: https://www.purple-planet.com

    • 16 min.
    AP Now Episode 41: Mary Schaeffer with Lynn Larson on Frauds both Old and New

    AP Now Episode 41: Mary Schaeffer with Lynn Larson on Frauds both Old and New

    This episode focuses both on an old fraud that unfortunately is still rampant and a new one that AP Now anticipates will occur. Both have ramifications for both your personal life as well as your business. The episode begins with host Mary Schaeffer and guest, Recharged Education’s Lynn Larson discussing how letting down your fraud protection guard even for one minute can have disastrous consequences.
    Lynn Larson shared with Mary Schaeffer how recently, even though she knew better, she placed a check in her mailbox and put the flag up to alert the postman. It was late in the day, both she and her husband were home, and she thought, “it’s only a short period of time, how likely is it that someone would steal the check?” Alas, as it turned out, quite likely. About an hour after putting the check in the mailbox, she got a call from a very-alert banker who had that very same check in her hands. Someone had taken the check and was trying to cash it. The speakers reiterated not only the importance of not putting checks in the mailbox but in the corporate world, not taking checks to the mailroom until right before the mail is going to the post office.
    They then turned their attention to a more current practice that could cause all sorts of trouble in the next few years: the way you write the year when you date checks and other legal documents. The correct way to date the check was explained as well as the reasons why.
    Host: Mary Schaeffer (https://www.ap-now.com/)
    Sponsor: Stampli (https://www.stampli.com/apnow/)
    Guest: Lynn Larson (https://www.recharged-education.com/)
    Credit: Music: https://www.purple-planet.com 

    • 14 min.
    AP Now Episode 40: Mary Schaeffer with Vanessa Taggart and Tricia Wieder on How They Avoid B-Notices

    AP Now Episode 40: Mary Schaeffer with Vanessa Taggart and Tricia Wieder on How They Avoid B-Notices

    When Vanessa Taggart, Director, Corporate AP, said that she didn’t know what a second B Notice looked like because Lehigh Valley Health Network had never received one, it was obvious this was an extremely well-run accounts payable operation. Vanessa and Tricia Wieder, Manager Corporate AP at Lehigh Valley Health Network joined Mary Schaeffer on the AP Now podcast to explain exactly how they achieved this remarkable feat.
    The podcast begins with Tricia explaining exactly what an IRS B Notice is. Most professionals who work in accounting and accounts payable know that B Notices take a good deal of work and effort to address according to IRS requirements. Hence the best practice is to follow the rules rigidly and avoid them altogether. Yet, this is a feat few achieve.
    Vanessa and Tricia spent the remainder of the podcast discussing several best practices they religiously use in their accounts payable operation. While these practices help them avoid B Notices, almost completely, they also help protect against fraud and erroneous payments. A side benefit is they also allow the organization to be compliant with various other regulatory requirements. The five steps used at Lehigh Valley Health Network can be easily replicated at other organizations.
    Host: Mary Schaeffer (https://www.ap-now.com/) 
    Sponsor: Stampli (https://www.stampli.com/apnow/)
    Credit: Music: https://www.purple-planet.com 

    • 18 min.

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