The IOFM Podcast

IOFM
  • 5.0 (3)
  • Business
  • Updated Semimonthly

The IOFM Podcast is the leading on-the-go resource for the latest news, skill-sharpeners and strategies in the world of Accounts Payable and Procure-to-Pay. Tune in for interviews and insights from top AP professionals and thought leaders as they dig in to what's new in automation, tax and regulatory compliance, and industry benchmarks, plus hear case studies and listen in on Q&A with experts helping your peers in AP solve their toughest challenges. This podcast is presented by IOFM, the leading provider of training, education and certification programs specifically for Accounts Payable, Procure-to-Pay, Global and Shared Services professionals as well as Controllers and their F&A teams. Learn more at www.iofm.com

  1. Aug 5

    Don't Panic! A Guide to 1099 Errors for AP Teams

    In this episode, compliance expert Jason Dinesen joins host Grace Berube to walk through what AP teams should do when they discover an error on a filed 1099 or realize they missed filing one altogether. Jason explains how the IRS's matching process actually works, which errors matter and which ones don't, and how the penalty structure gives teams more breathing room than they might expect. He also covers what happens when a form should have been filed but wasn't and closes with a brief history lesson on the 1099's void box. WHAT YOU'LL LEARN IN THIS EPISODE Why the IRS files 1099s the way it does — and how understanding the computer matching process clarifies which errors actually need to be corrected. Which errors don't require a correction at all — including wrong first names, outdated addresses, and small dollar discrepancies that fall under the de minimis threshold. Which errors do need to be fixed — including wrong last names, incorrect taxpayer ID numbers, significant dollar amount errors, and forms filed in the wrong box or on the wrong form type. How the August 1st correction deadline works, what it means for penalty exposure, and what to do if you discover a form that should have been filed but wasn't. What the void box on a 1099 actually is, where it comes from, and why it's largely a relic of the paper-filing era.

  2. Jul 22

    AI-Powered Fraud: What AP Teams Are Up Against

    In this episode, fraud expert Paul Zikmund joins host Grace Berube to walk through four AI-driven fraud schemes that are reshaping the threat landscape for AP teams. From deepfake voice calls impersonating executives to business email compromise powered by large language models, phantom vendors with entirely fabricated online identities, and AI bots quietly submitting small invoices at scale, Paul breaks down how each scheme works, what real-world losses have looked like, and what AP professionals can do — both with traditional controls and new AI-detection tools — to stay ahead of increasingly sophisticated attacks. WHAT YOU'LL LEARN IN THIS EPISODE How deepfake voice cloning works — and how fraudsters use it to impersonate executives and pressure AP teams into authorizing wire transfers. Why AI-generated business email compromise is harder to catch than ever, with LLMs crafting contextually accurate emails that reference real projects, vendors, and relationships to request fraudulent bank changes. What phantom vendor fraud looks like when bad actors use generative AI to build a complete fake company — website, LinkedIn profiles, deep-fake employees, and all — and win legitimate contracts. How automated invoice manipulation works as a "death by a thousand cuts" scheme, with AI bots submitting hundreds of small, below-threshold invoices across multiple locations over months. What AP teams can do right now — from deepfake detection tactics on video calls, to code words for banking changes, to building a closer working relationship with cybersecurity and investing in continuous fraud training.

  3. Jul 8

    Three Vendor Audits Every AP Team Should Be Running

    In this episode, AP expert Debra Richardson joins host Grace Berube to walk through three audits every vendor team should have in place to reduce fraud exposure. Using the real-world case of a Facebook diversity manager who stole nearly $5 million by exploiting gaps in vendor creation and invoice approval, Debra explains how segregation of duties, security access, and vendor process compliance each address a distinct vulnerability — and why doing only one or two of the three still leaves the door open. She also covers new NACHA fraud monitoring requirements taking effect in 2026 that make documented, auditable vendor processes not just good practice, but a compliance obligation. WHAT YOU'LL LEARN IN THIS EPISODE How a single employee at Facebook created and approved fraudulent vendors and invoices for years — and what segregation of duties controls would have prevented it. What a segregation of duties audit covers in the vendor process, and why no one team member should be able to create a vendor, approve an invoice, and release a payment. Why a security audit goes hand in hand with segregation of duties, including how access granted years ago (or during the pandemic) may still be sitting in your system unnoticed. What a vendor process audit is, why controls tend to erode over time, and how a regular audit keeps teams following the right steps even during busy periods like month-end or year-end. How new NACHA fraud monitoring rules — and potential insurance requirements — are making it necessary to not only have vendor fraud controls in place, but to document and verify that they're actually being followed.

  4. Jun 24

    Five Ways to Improve Your Information Reporting in 2026

    In this episode, compliance expert Jason Dinesen joins host Grace Berube to share five practical steps AP teams can take to strengthen their information reporting processes. With 1099 season behind them, Jason walks through foundational W-9 habits, a pair of new Treasury regulations on cloud transactions, the IRS's plan to retire the FIRE e-filing system, the growing complexity of state 1099 filing obligations, and the value of having written procedures in place before the next reporting cycle begins. WHAT YOU'LL LEARN IN THIS EPISODE Why collecting W-9s remains the most foundational habit in information reporting — and how it addresses most common 1099 problems. What the Treasury Department's 2025 regulations on cloud transactions mean for AP teams — including how SaaS payments, particularly to foreign providers, may factor into information reporting obligations. What AP teams using the IRS's FIRE e-filing system should know about the planned transition to IRIS, including the differences in transmitter codes and file formats. How to stay on top of state 1099 filing obligations across the 39 states that may require some form of information return, and a simple calendar-based approach to tracking rule changes. Why written procedures matter beyond internal organization — and how documented processes can serve as evidence of reasonable cause in the event of an IRS audit.

  5. Jun 17

    W-9 Collection: Five Bad Habits Putting Your Vendor Data at Risk

    In this episode of The IOFM Podcast, Debra Richardson joins host Grace Berube to discuss the year-round importance of W-9 collection and what a new IRS draft form could mean for AP teams. The key change in the draft: sole proprietors, who previously could supply either a Social Security Number or an EIN, would now be required to provide only an SSN — potentially triggering a mass recollection effort from existing vendors. With sensitive data like SSNs on the line, Debra walks through five common but risky habits AP teams fall into when collecting W-9s, from using unsecured email to routing documents through internal team members, and explains why each one creates real exposure to fraud and data breaches. What you'll learn in this episode When and why you need to collect a new W-9 The key difference in the draft W-9: Why the IRS's new SSN requirement for sole proprietors is a bigger deal than a typical form revision Why collecting W-9s over standard email is risky — including identity spoofing, misdirected messages, and more How a mass email outreach can go badly wrong — specifically, the CC vs. BCC mistake Why routing vendor documents through internal team members is a security risk and what to do instead For more information about topics reviewed in this episode, check out this article here: https://www.iofm.com/ap/collecting-vendor-data-securely-alternatives-to-risky-email

  6. 10/07/2025

    Not Your Parents' Better Business Bureau: Top BBB Tools to Stop Fraud

    When you think of the Better Business Bureau, you might picture the place your grandparents went to find a plumber. But today's BBB is so much more: it's a modern fraud-fighting resource for both consumers and businesses. In this episode, Grace sits down with fraud expert Debra Richardson to explore how the BBB has evolved from its 1912 roots into a critical tool for stopping scams before they hit your bottom line. From the powerful BBB Scam Tracker, a free national database of nearly 521,000 reported scams, to weekly scam alert emails, localized fraud education, and resources for validating vendors, the BBB is working on the frontlines of fraud prevention. What you'll learn in this episode: How to use BBB Scam Tracker to identify scams by ZIP code and prevent invoice fraud in AP. Why reporting scams helps the FTC, FBI, and your community. How to sign up for free weekly scam alerts to stay ahead of fraudsters. Ways your local BBB office can provide tailored fraud prevention training for your staff. How BBB tools can even support your vendor validation process. Additional Resources: IOFM Article: Add BBB Resources to Combat B2B Payment Fraud BBB Scam Tracker BBB Scam Tips Sign Up For Weekly Scam Alerts Find Your Local BBB Office

    Not Your Parents' Better Business Bureau: Top BBB Tools to Stop Fraud

  7. 09/10/2025

    Can You Tell Which Is Real? Deepfakes, Fraud & the Future of AP Risk

    Deepfake fraud is no longer a futuristic fear, it's here, and it's targeting accounts payable teams. With AI-powered voice, video, and image manipulation getting scarily convincing, finance professionals need to be ready. In this eye-opening episode, Debra Richardson breaks down how deepfakes are being used to manipulate vendor payments, impersonate executives, and bypass traditional fraud controls. She shares real-world examples and delivers practical tips AP teams can use to stay one step ahead. Whether you're a finance leader, AP manager, or frontline processor, this is a must-listen conversation on the next frontier of fraud—and how to defend against it.

    Can You Tell Which Is Real? Deepfakes, Fraud & the Future of AP Risk

  8. 09/03/2025

    Cryptocurrency, Treasury, and Fraud: Safeguarding Your Payments in a Digital World

    As cryptocurrency becomes a more common payment method for businesses, fraudsters are evolving faster than ever, especially through Business Email Compromise (BEC) scams. In this episode, global treasury executive Lee-Ann Perkins shares her insights on how organizations can safely navigate cryptocurrency payments, project treasury operations, and leverage strategic technology to minimize risk. With 20+ years of experience leading treasury operations across multiple industries and countries, Lee-Ann discusses real-world examples of cryptocurrency fraud, the risks tied to private keys and wallet security, and actionable strategies to safeguard your company's digital payments. Whether you're exploring cryptocurrency for cross-border transactions, vendor payments, or customer receipts, this episode provides essential guidance for treasury and finance professionals looking to stay ahead of cybercriminals in a rapidly evolving financial landscape. Click here to access the article: Business Email Compromise (BEC) Has Evolved to Cryptocurrency Payments: How to Stay Safe

    Cryptocurrency, Treasury, and Fraud: Safeguarding Your Payments in a Digital World
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Ratings & Reviews

5
out of 5
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About

The IOFM Podcast is the leading on-the-go resource for the latest news, skill-sharpeners and strategies in the world of Accounts Payable and Procure-to-Pay. Tune in for interviews and insights from top AP professionals and thought leaders as they dig in to what's new in automation, tax and regulatory compliance, and industry benchmarks, plus hear case studies and listen in on Q&A with experts helping your peers in AP solve their toughest challenges. This podcast is presented by IOFM, the leading provider of training, education and certification programs specifically for Accounts Payable, Procure-to-Pay, Global and Shared Services professionals as well as Controllers and their F&A teams. Learn more at www.iofm.com

Information

  • Creator
    IOFM
  • Years Active
    2016 - 2026
  • Episodes
    65
  • Rating
    Clean
  • Show Website
    The IOFM Podcast

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