the Hello Hair Pro podcast

Jen & Todd Ford
  • 5.0 (11)
  • ENTREPRENEURSHIP
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This is a place for education, inspiration, and entertainment. Our mission is to help as many hair pros, salon, and barbershop owners as possible by sharing our stories, experiences, and thoughts on business.

  1. 2D AGO

    Why Salon Owners Stay Stuck (And How to Break Out of It) [EP:233]

    Send a text Most salon owners aren’t stuck because they’re lazy. They’re stuck because they're not making structural changes to their business. They work harder. They take more clients. They stay late. They put out fires all day long. But the underlying systems, leadership structure, and business design never evolve, and eventually, growth stops. In this episode, we break down why salon owners fall into autopilot, how early success can create long-term stagnation, and why reactive decision-making keeps businesses trapped in the same patterns year after year. We also talk about leadership mindset shifts, intentionally building systems, asking better questions, and why working more hours isn’t the solution. The solution is stepping out of operations mode and designing a business that can actually grow. Your business should serve you, so that you can serve others. And growth begins when you stop operating on autopilot. KEY TAKEAWAYS Hard work alone won’t evolve your business.Structural change is required for growth.Reactive leadership creates recurring problems.Systems eliminate repeated decision fatigue.Familiar patterns can limit long-term growth.Leadership confidence directly affects team stability.Early success can hide structural weaknesses.Ignoring financial data creates long-term stress.Owners must shift from being technicians to architects.Intentional design creates sustainable businesses.TIME STAMPS 00:00 — Salon rebuild update and episode overview  02:00 — Jen’s opening take: environment affects performance and confidence  05:00 — Todd’s opening takes: autopilot and adapting retail models  09:00 — Why salon owners stay stuck  12:00 — Hard work vs structural change  15:00 — Reactive businesses vs intentional businesses  18:00 — Systems reduce daily chaos and stress  20:00 — Why familiarity keeps owners stuck  22:00 — Leadership uncertainty and staff hesitation  24:00 — Early success creates false stability  27:00 — Ignoring numbers and buried financial stress  29:00 — Asking for help and gaining clarity  31:00 — Leadership mindset shifts required for growth  33:00 — Why managers don’t fix broken leadership  35:00 — Designing your business intentionally  37:00 — Final thoughts and next steps Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    39 min

  2. FEB 16

    Boutique Isn’t a Look — It’s How Your Salon Operates [EP:232]

    Send a text “Boutique” has become a popular buzzword in the salon industry. But most of the time, it describes how a salon looks, not how it operates. In this episode, we break down what boutique actually means and why changing your aesthetic isn’t enough to create a boutique experience. We talk about intentional client matching, curated services, smaller teams, stronger leadership, and why boutique salons aren’t built to serve everyone. We also share lessons from rebuilding our own salon after the flood, how focusing on what you can control changes everything, and why protecting your culture, your team, and your client experience matters more than chasing buzzwords. A boutique salon isn’t defined by plants, crystals, or décor. It’s defined by clarity, standards, and intentional leadership. Your business should serve you, so that you can serve others. KEY TAKEAWAYS Boutique is an operating philosophy, not an aesthetic.You don’t have to serve everyone to build a successful salon.Intentional client matching creates better outcomes.Smaller, curated teams create stronger alignment.Leadership clarity creates stability for staff.Systems should be designed intentionally, not copied.Protecting experience builds long-term loyalty.Buzzwords don’t build businesses — structure does.Focus on what you can control and ignore the rest.Culture and intentionality define real boutique salons.TIME STAMPS 00:00 — Opening + episode overview  01:00 — Jen’s opening take: learning to release control  04:00 — Focus on what you can control  05:30 — The Bean Soup lesson explained  08:30 — Business update: rebuild timeline and return date  12:00 — The problem with salon buzzwords  13:00 — What boutique usually means vs what it should mean  15:30 — Boutique client experience and intentional matching  17:30 — Curated services and product selection  19:30 — Boutique teams vs large staff structures  22:00 — Culture, hiring, and alignment  24:00 — Leadership clarity and communication  26:30 — Systems built intentionally for your environment  28:30 — Protecting client experience over filling chairs  30:30 — Why not every client should be yours  32:00 — Closing thoughts Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    33 min

  3. FEB 9

    The Five Modes Every Salon Owner Must Learn to Lead In [EP:231]

    Send a text Over the past few weeks, we’ve talked a lot about leadership, culture, and what really holds a salon together when things get difficult. But in this episode, we want to step back and explain something we realized while rebuilding our salon. Culture is not your branding. It’s not your vibe. And it’s not what you write on the wall. Culture is how your business behaves. In this episode, we introduce a simple five-mode leadership framework that explains how culture is created in real life, through operations, systems, leadership, strategy, and crisis. We walk through what each mode actually looks like inside a salon, how your team experiences your culture in each one, and why most salon owners only recognize two modes: daily operations and emergencies. We also share what it looked like to relocate our entire team from our building to another salon, and why that experience revealed more about our culture than any mission statement ever could. If you’ve ever struggled to clearly define your salon’s culture, this framework will help you understand what’s really shaping it and how to lead it intentionally. Your business should serve you, so that you can serve others. KEY TAKEAWAY Culture is how your business behaves, not how you describe it.Clients experience culture primarily through daily operations.Strong systems reduce guessing and build confidence for your team.Leadership creates psychological safety and accountability.Strategy creates stability, credibility, and alignment.Crisis reveals culture faster than any other situation.Most owners only operate in operations and crisis mode.Leaders must learn to shift between different modes intentionally.Written systems prevent frustration and miscommunication.Knowing what “mode” you are in changes how you lead.TIME STAMPS 00:00 – Quick rebuild update + why this episode exists 01:30 – Jen’s opening take: reacting with clients and protecting experience 04:00 – Todd’s opening take: perspective and responsibility 06:30 – Culture is not branding or “vibe” 08:30 – Removing your team from your space reveals real culture 10:30 – What other salons and clients noticed about your team 12:30 – What clients actually say defines your culture 15:00 – Why culture shows most clearly when things go wrong 17:30 – Introducing the Five-Mode framework 18:30 – Mode 1: Operations 21:30 – Mode 2: Systems 24:45 – Mode 3: Leadership 27:45 – Mode 4: Strategy 31:30 – Mode 5: Crisis 35:00 – How the flood activated every mode 38:00 – Identifying what mode you’re actually in 41:00 – Using the framework to stop reacting and start leading 43:30 – Closing thoughts + next steps Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    44 min

  4. FEB 2

    Leadership When Everything Goes Wrong [EP:230]

    Send a text This week, we weren’t planning on recording an episode about leadership. We were dealing with a flooded salon, a burst pipe, a snowstorm, a displaced team, and the reality that our entire space would be shut down for weeks. And in the middle of it all, we were reminded of something we talk about often: leadership isn’t tested when things are easy. It’s tested when everything goes wrong. In this episode, we walk you through exactly what happened when our salon flooded, how we handled the first few hours, how we communicated with our team and our clients, and how our systems, relationships, and culture allowed us to keep serving people even when our building was unusable. We also discuss stress, decision-making under pressure, dividing roles as leaders, why honesty and calm matter more than perfect answers, and how strong culture isn’t something you say; it shows up when your business is under real strain. Your business should serve you, so that you can serve others.  And when a crisis hits, your leadership becomes the structure your people lean on. Key Takeaways Leadership isn’t proven when things are calm; it’s proven in crisis.There is no “business side” and “creative side.” Leadership, culture, and systems touch everything.The first job in any crisis is safety and clarity, not blame.Dividing leadership roles enables problems to be solved more quickly.Strong systems make your business portable.Calm, honest communication builds trust even when answers aren’t available yet.Over-promising creates future damage.Relationships with vendors and partners matter long before you need them.Culture shows up when your team is uncomfortable, scared, and stretched.Your people don’t need certainty — they need steady leadership.Time Stamps 00:00 — Welcome + why this episode exists 01:00 — Todd’s opening take: the “business side” myth 02:30 — Jen’s opening take: being given more than you think you can handle 04:00 — Problems never disappear — they just change 05:00 — The flood: arriving to a flooded salon 07:00 — Immediate priorities: safety, power, water, and source 09:00 — Leadership under stress + divide and conquer 11:00 — Waiting on shutoffs, frustration, and responsibility 14:00 — Why owners can’t freeze in crisis 16:00 — Reality sets in: this isn’t a quick fix 17:30 — Finding temporary chairs and a space to work 19:30 — How we told the team (and why we stayed vague early) 21:30 — Showing up for staff during uncertainty 23:00 — Systems moving with us into another salon 25:00 — Relationships with vendors, plumbers, and contractors 27:00 — Crisis creates clarity 29:00 — Stress, denial, and sitting in the moment 31:00 — Being honest with your team without over-promising 33:00 — Why confidence matters more than perfect answers 35:00 — Clients: how we communicated and why it worked 37:00 — Not reaching out too early and avoiding confusion 39:00 — What surprised us about our team 41:00 — Trust, culture, and emotional leadership 43:00 — Final thoughts Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    45 min

  5. JAN 26

    How to Lead When Criticism Gets Personal [EP:229]

    Send a text Criticism is one of the hardest parts of leadership that nobody really prepares you for. It’s one thing to build systems, run a business, or make decisions. It’s another thing entirely to stay grounded when people question you, misunderstand you, or speak about your work in ways that feel personal and painful. In this episode, we talk about what it actually feels like to be criticized when you’re building something meaningful. We break down why criticism shows up more when you grow, why it often says more about the person speaking than the person building, and how easy it is to start shrinking when the noise gets loud. We also talk about protecting your energy, resisting the urge to explain yourself to everyone, and learning to let your work speak louder than your reactions. Leadership isn’t about being liked. It’s about being steady.  And sometimes the strongest thing you can do is keep building quietly, even when it hurts. Your business should serve you, so that you can serve others. And your leadership should be strong enough to stand when the noise tries to shake it. Key Takeaways Criticism usually shows up when you’re becoming visible or growing.Nobody who is building more than you is trying to tear you down.Shrinking to avoid pain is more dangerous than standing through it.Leadership isn’t about approval; it’s about steadiness.The hive mindset feeds on insecurity and fear.Copying is often a way to avoid responsibility.You don’t need to explain yourself to people committed to misunderstanding you.Protecting your energy is part of leadership.Let your work be louder than your reactions.Growth requires emotional strength, not just skill.Time Stamps 00:00 — Why criticism hurts more than people admit  02:00 — Jen’s opening take: protecting health and energy  05:00 — Todd’s opening take: partnerships are 100/100  09:00 — Why criticism shows up when you grow  12:00 — “Nobody doing more than you is attacking you”  14:00 — The hive mindset and piling on  17:00 — Envy, fear, and scarcity thinking  20:00 — Why copying feels safer than leading  23:00 — Shrinking vs standing firm  26:00 — Why leaders don’t explain themselves online  29:00 — Anchoring to your values  32:00 — Protecting your energy and choosing your rooms  35:00 — Mental health and processing pain  38:00 — Letting your work speak  41:00 — Final thoughts: build anyway Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    35 min

  6. JAN 19

    Borrow Principles, But Build Your Own Salon [EP:228]

    Send a text So many salon owners spend their time looking sideways instead of forward. They watch what everyone else is doing, copy systems, pricing, commission structures, and branding, and hope that if it worked for someone else, it will magically work for them, too. In this episode, we talk about why copying is one of the most dangerous habits in business. Not because learning from others is wrong, but because blindly copying skips the most important part: understanding your numbers, your values, your clients, and your vision. We break down why templates, playbooks, and “just follow this person” advice often fail, how copying becomes a shortcut for thinking, and why running someone else’s business will never build confidence or long-term stability. We also talk about pricing, commission models, culture, AI, education, and why learning principles matter more than memorizing answers. If you want a salon that feels aligned, sustainable, and truly yours, this episode will challenge you to stop copying and start building. Your business should serve you, so that you can serve others. Borrow the principles. Build your own systems. Key Takeaways Copying is often a shortcut for thinking.Templates don’t replace understanding your own business.Blindly following others skips responsibility and learning.Pricing without knowing your numbers is dangerous.Being great technically doesn’t mean you’re ready to run a business.Borrow principles, not full systems.Culture becomes shallow when it isn’t built on your own values.Copying guarantees you’ll always be second best.Confidence comes from building something you understand.Small, intentional changes beat massive overhauls.Time Stamps 00:00 – Welcome + why people copy 01:00 – Jen’s opening take: have the conversation 05:00 – Todd’s opening take: AI, tools, and base knowledge 10:00 – Why copying feels safer than deciding 13:00 – Pricing without knowing numbers is dangerous 15:00 – Technician skill ≠ business skill 17:00 – Why copying avoids responsibility 20:00 – Facebook advice vs real problem solving 22:00 – Copying skips learning 25:00 – Dunning-Kruger effect in business 28:00 – Borrow principles, not templates 30:00 – Cooking analogy: recipes vs techniques 32:00 – Discounts don’t fix broken systems 35:00 – Copying creates a shallow culture 37:00 – You can only be second best when you copy 39:00 – What to ask instead of “what should I charge?” 42:00 – Build the business you want to work in 44:00 – Small changes > total overhauls 46:00 – Final thoughts: build your own path Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    43 min

  7. JAN 12

    Momentum: What Actually Moves the Needle in Your Salon [EP:227]

    Send a text We see so many salon owners who are busy every day but still feel stuck. They’re cleaning, reorganizing, researching, scrolling, and “preparing,” yet nothing meaningful seems to change. The problem isn’t effort. The problem is direction. In this episode, we talk about momentum and what actually moves the needle in your business. We break down why busy work feels productive but rarely compounds, why indecision often disguises itself as preparation, and how small, boring decisions create far more progress than flashy ones. We share real examples from our own journey, from complicated booking systems and tree-named stylist levels to endless research on vacuums, software, and tools that ultimately don’t matter. Momentum isn’t built through perfection. It’s built through action, testing, and refining. Your business should serve you, so that you can serve others.  Momentum comes when you stop waiting for certainty and start making decisions that actually shape your future. Key Takeaways Busy work creates motion, not momentum.Momentum is built through decisions, not perfection.Simple systems outperform creative but confusing ones.Endless research often hides fear of commitment.Owners must make the uncomfortable decisions others can’t.Reputation and culture compound faster than tactics.Boring work usually produces the biggest growth.Systems don’t need to be perfect to be powerful.Indecision is more expensive than mistakes.Momentum grows when action replaces hesitation.Time Stamps 00:00 — Welcome + defining momentum 01:00 — Jen’s opening take: simple booking beats creative systems 03:00 — Todd’s opening take: sunk cost fallacy 05:00 — Why busy ≠ progress 07:00 — Technician vs entrepreneur mindset 09:00 — The danger of endless research 11:00 — Social media consumption vs real work 13:00 — What momentum actually creates (clients + hiring) 15:00 — Reputation and culture compound 17:00 — Shortcuts vs long-term leadership 19:00 — Boring work builds businesses 21:00 — Indecision disguised as preparation 23:00 — Decisions only owners should make 25:00 — Systems, standards, and consistency 27:00 — Discomfort is part of momentum 29:00 — Final thoughts + new year momentum Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    29 min

  8. JAN 5

    How to Start the New Year Without Overcomplicating Your Business [EP:226]

    Send a text The start of a new year often comes with pressure: new goals, new systems, new ideas, and a long list of things people think they should be doing. But more often than not, that approach creates chaos instead of clarity. In this episode, we talk about how to kick off a new year in your business without overcomplicating it. We break down why adding more isn’t usually the answer, why pausing to assess matters more than rushing forward, and how clarity, simplicity, and focus create real momentum. We also discuss education, leadership, systems, and why so many businesses stay stuck repeating the same problems year after year. From writing things down instead of keeping them in your head, to choosing one problem to solve instead of ten, this episode is about building a stronger foundation before you try to build anything new. If you’re entering the year feeling motivated but overwhelmed, this conversation will help you slow down, refocus, and move forward with intention, one step at a time. Key Takeaways The new year doesn’t require more ideas — it requires clarity.Education, leadership, and systems should serve the people they impact.Simplicity is harder than complexity — and far more effective.Keeping things “in your head” guarantees confusion for your team.Written systems reduce repeated questions and owner burnout.Solving one problem well is better than touching ten problems poorly.Real change takes time, testing, and patience.Promises to your team only matter if they’re delivered.Busy work creates noise; focused work creates progress.You don’t need a full reset — you need a clear next step.Time Stamps 00:00 — Welcome + first episode of 2026  01:00 — New year pressure and doing too much too fast  02:00 — Jen’s opening take: education should serve others, not ego  04:00 — Todd’s opening take: simplicity beats overwhelm in education  06:00 — Why “dazzling” people doesn’t equal teaching  08:00 — Foundations matter more than advanced techniques  09:30 — Adding more vs assessing what already exists  11:00 — Getting ideas out of your head and onto paper  12:30 — Mission statements, SOPs, and clarity for teams  14:30 — Why teams get confused when systems aren’t written  16:30 — Staff asking peers instead of owners (and why it happens)  18:00 — Choosing one problem to solve first  19:30 — Why slow progress is still progress  21:00 — How long real change actually takes  23:00 — What Hello Hair focused on last year  25:00 — Promises vs delivery and owner accountability  27:00 — Reordering priorities as the year unfolds  29:00 — Noise, trends, and low-impact decisions  31:00 — Why busy doesn’t mean productive  33:00 — What actually grows a business  34:30 — One system, one number, one relationship  36:00 — Final thoughts: simplify, focus, and move intentionally Links and Stuff: Our Newsletter Mentoring Inquiries Find more of our things: Instagram Hello Hair Pro Website

    35 min
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5
out of 5
11 Ratings

About

This is a place for education, inspiration, and entertainment. Our mission is to help as many hair pros, salon, and barbershop owners as possible by sharing our stories, experiences, and thoughts on business.

Information

  • Creator
    Jen & Todd Ford
  • Years Active
    2021 - 2026
  • Episodes
    233
  • Rating
    Clean
  • Copyright
    © 2026 the Hello Hair Pro podcast
  • Show Website
    the Hello Hair Pro podcast