The Inventory Genius Podcast

Ciara Stockeland
  • 5.0 (11)
  • Entrepreneurship
  • Updated Weekly

Looking for a business mentor with decades of experience in business ownership, inventory and cash flow management, and client coaching? Get started with Ciara Stockeland’s Inventory Genius podcast. As a Fractional CFO and Profit Strategist, Ciara specializes in breaking complex business topics into bite-sized, actionable steps you can implement today. Tune in, get inspired, and learn from Ciara and her range of incredible guests. Discover why thousands of products-based businesses owners turn to Ciara for guidance on inventory management, debt reduction, e-commerce strategies, financial strategy, business growth, retail profitability, and more. Whether you’re a new business owner or a long-time entrepreneur, each episode with give you nuggets of information, insights and strategies you can start implementing now. For business inquiries please email: hello@ciarastockeland.com.

  1. 1d ago

    #299: Why Free Shipping Wasn't Free

    The $8,000/Month Profit Leak Hiding in Plain Sight Every product-based business has a money mystery, and in this episode, I’m solving a big one. I recently sat down with a client whose business was generating over $2 million in annual revenue, yet she had almost nothing left in profit at the end of the year. When we dug into her numbers, we found a massive cash leak that was quietly draining $8,627.50 out of her business every single month. The culprit? Free shipping disguised as a customer perk. In this episode, I walk you through how we uncovered this hidden expense, how we used real data—not emotion—to make a tough call, and how fixing this single line item instantly transformed her bottom line. What We Cover in This Episode: The $8,000 Mystery: How a $2M+ business was bleeding cash despite strong sales. The High Cost of "Free": Why free shipping is often a hidden profit killer rather than a strategic perk. Overcoming the Fear of Losing Customers: Why the fear of changing a policy is often worse than the reality. Data Over Emotion: How side-by-side math made the decision to end free shipping completely obvious. Why You Don't Need More Advice: The difference between guessing your way to profit and using an operating system to build it on purpose. Key Takeaways: "Profit leaks rarely look dramatic. They look like a nice little thing you're doing for your customers, or a policy set up years ago that nobody has revisited. Cutting a cost isn't a gut decision—it's a data decision." — Ciara Stockeland Data removes the panic: When you analyze real numbers side-by-side (revenue gained vs. potential customer drop-off), the strategic choice makes itself. Revenue does not equal Health: Growing top-line sales without protecting your margin just creates the illusion of success. Focus on systems: Knowing your numbers is only step one; you need a financial operating system to consistently surface leaks and protect your cash flow. Resources & Next Steps: Stop guessing your way to profit and start building it on purpose! Work with Me: Learn more about the Inventory Genius Operating System and how we help product-based business owners uncover hidden cash. Subscribe & Review: If you enjoyed this episode, make sure to subscribe, rate, and leave a review so other business owners can find hidden cash in their numbers too! Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  2. Aug 11

    #298: Pt. 2 Courage, Clarity and Confidence with Your Money

    Welcome back to the Inventory Genius Podcast! In last week’s episode, my client Rebecca said something during our raw, unscripted chat that completely stuck with me: she talked about finding Courage, Clarity, and Confidence through the Inventory Genius program. That phrase resonated with me so much that I knew we needed a Part 2 to dig deeper into the nuts and bolts. Facing your business numbers isn’t just a math problem—it’s an emotional journey. In this episode, I break down what it really takes to transform your relationship with money and walk through the "3 C's" framework, sharing real client stories for each step along the way. Key Takeaways & What You’ll Learn in This Episode: Why Courage Must Come First: You can’t buy courage or find it in a budgeting app—it’s a decision to take the very first step and look at your numbers, even when you can’t see the whole staircase. How Clarity Arrives: Financial clarity doesn't happen before you do the work; it comes through the work. It accumulates layer-by-layer like compound interest. The Power of Real Confidence: True confidence isn't "faking it till you make it." It’s earned evidence from taking action, leading to better pricing, smarter decisions, and faster momentum. Real Client Success Stories: How "Mary Jane" went from over $1M in debt to turning her entire business around. How Sarah found the clarity to keep, restructure, and scale her business instead of selling it. How "Susie" gained the confidence to move her product to a 3PL, double her subscription box subscribers, and boost profitability. Episode Breakdown: Introduction: The origin of Part 2 and why the podcast is always 100% real, raw, and unedited. The 1st C: Courage: Facing the emotional math problem of money and overcoming the urge to avoid your numbers. Client Story (Courage): Mary Jane's story of tackling $1M+ in debt and massive payroll by taking one courageous step. The 2nd C: Clarity: Uncovering your financial picture, spotting patterns, and building a consistent operational rhythm. Client Story (Clarity): Sarah’s story of using financial clarity to decide whether to sell or keep her growing business. The 3rd C: Confidence: How clarity builds evidence, accelerates outcomes, and changes how you negotiate and price. Client Story (Confidence): Susie’s story of stepping out of her home, outsourcing to a 3PL, and doubling her subscriber count. Key Wrap-Up & Encouragement: How Courage  → Clarity  → Confidence works continuously to empower you as a business owner. Memorable Quotes: "Courage in your finances doesn't mean having it all figured out. Courage means taking that first step when you cannot see the whole staircase." "Clarity does not show up before you do the work. Clarity comes through the work." "Confident people take better financial action, and better financial action creates better financial outcomes." Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  3. Aug 4

    #297: Pt. 1 Courage, Clarity and Confidence with Your Money

    In this episode, I’m joined by Inventory Genius program graduate Rebecca Garzon. Rebecca brings a unique perspective to product-based business ownership: with a background in social work, grief, and therapy, she understands human behavior deeply, yet found herself facing hidden guilt, shame, and hesitation around her own business numbers. We walk through Rebecca’s year-and-a-half journey from feeling overwhelmed by financial baggage to becoming debt-free, confident, and consistent in her business. Key Takeaways The Three C’s of Growth: Transformation starts with Courage (making the initial investment and facing uncomfortable truths), leads to Consistency (building routines like Money Mondays), and finishes with Confidence (a direct byproduct of taking action). Confidence is a Byproduct of Action: You don’t need to feel confident or motivated before taking a step. Confidence forms after you consistently show up—even when the numbers aren’t perfect. Top-Line Revenue is a Vanity Metric: Focusing solely on gross sales masks expenses, taxes, and cost of goods sold. Understanding true profit and cash flow tells the full story. Practice Financial Hygiene: Just like brushing your teeth or washing your face every morning, looking at your numbers—ideally on "Money Mondays"—is a necessary habit for maintaining a healthy business. The Power of Accompaniment: Running a business can feel isolating. Being part of a supportive group lets you learn alongside peers, overcome imposter syndrome, and realize you aren't doing this alone. Episode Breakdown Welcome & Introduction Introducing Rebecca Garzon, her background, and her journey through the Inventory Genius program. Unpacking the Mindset: Shame and Avoidance Rebecca shares how her therapy and grief counseling background didn't make her immune to business shame, and why so many educated founders avoid facing their numbers. The Three C's: Courage, Consistency, and Confidence Why courage must come first, how consistent routines build momentum, and why confidence follows action. Overcoming Obstacles: Firing the Wrong Team Members Rebecca talks about the difficult but necessary step of replacing an accountant who wasn't serving her business and finding a trusted partner instead. Vanity Metrics vs. True Financial Health Why high sales numbers don't tell the whole story and how to separate emotional reactions from clear financial data. Developing "Financial Hygiene" with Money Mondays Why prioritizing your numbers at the beginning of the week positions you to make proactive—not reactive—business choices. Seeing the Big Picture Beyond Monthly Snapshots Understanding cash flow timing, invoice delays, and quarterly profit views so you stay calm and strategic. The Hidden Benefits of the Program & Wrap-Up How releasing financial stress frees you up to serve your clients better and lean into your true calling. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe More About the Episode Sponsor:T&O Strategic Advisory (http://www.tostrategicadvisory.com/) - Offering a wide range of tax and accounting services, including entity election and S-Corp advisory.

  4. Jul 28

    #296: Operational Efficiency Driven by Financial Clarity

    In this episode, I’m joined by my wonderful client, Kelly Chakerian, owner of Abide—a boutique home goods store with an integrated interior design division in California. Today is a super special day because Kelly is officially graduating from the Inventory Genius program! We look back at where Kelly’s business was just one year ago—feeling discouraged, constantly stressed by financial chaos, and checking bank accounts daily—and contrast it with where she is today. From structuring proper design fees to setting up clean bookkeeping systems and organizing her operational calendar, Kelly shares how gaining control of her numbers gave her back precious time, mental peace, and the ability to run her business with total confidence. Key Takeaways Financial Clarity Eliminates Operational Stress: Chaos in your bank account almost always spills over into operational burnout. Organizing your finances frees up the mental bandwidth you need to lead and grow your business. Valuing Your Time: If you offer design, styling, or consulting services alongside retail products, charging properly for your time is critical for long-term profitability. The "Monday Admin" System: Transitioning from checking bank accounts every single day to dedicating one day a week for financial check-ins completely removes day-to-day money anxiety. Setting Boundaries & Enjoying Life: Knowing your true numbers empowers you to step away. With a solid foundation, Kelly was able to plan and fund a 10-day summer closure to rest and re-energize with her family without fear or stress. You Don't Have to Be a Math Genius: You don't need a finance background to master inventory and business finances—even self-proclaimed "Type B" business owners and busy moms can do this with the right system! Episode Highlights Kelly shares where she was a year ago: seeing outward success in her store, but not seeing it reflected in her bank account. Restructuring service and design fees so you stop working for free and actually enjoy serving your clients. How clean bookkeeping and simple tracking systems take the intimidation out of finances. Stopping the cycle of daily bank account checks and adopting a structured weekly routine. Taking time off: How financial confidence allowed Kelly to safely shut down her shop for 10 days during slow season to spend time with her family. Why small adjustments can save independent brick-and-mortar shops from burnout and closure. Kelly’s parting words of encouragement for business owners who feel intimidated by their numbers. Memorable Quotes "Don't worry about what the numbers say, just track them. You can't fix what you aren't tracking." — Ciara Stockeland "The ability you had to open your own business—you have that same courage to learn about the ins and outs of your finances. If I can figure it out and learn, anybody can." — Kelly Chakerian Connect & Next Steps Share the Love: Know another boutique owner or entrepreneur who needs encouragement with their numbers? Forward this episode to a business friend! Ready to Master Your Inventory & Profits? If you're ready to transform financial confusion into total confidence, visit my website to learn how we can work together. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  5. Jul 21

    #295: Raising Margin in a Resale Business Model

    We are joined by one of my wonderful coaching clients, Lisa Lantz, the brilliant owner of The Getup—a community-focused resale store that sells everything from newborn and adult clothing to accessories, kids' gear, and toys. Lisa is just a few short weeks away from graduating from the Inventory Genius program, and she has made absolute leaps and bounds over the past year. We have never had a guest on the show with this specific type of inventory-based business model, and the breakthroughs she has made with her numbers are going to blow you away. Whether you run a traditional retail boutique, a resale shop, or even a dropshipping business, Lisa’s journey holds some massive gold nuggets for you. Key Takeaways from This Episode: Consignment vs. Buy-Outright: Understand the financial risk of buying inventory outright from your customers versus running a traditional consignment model, and why your margins must reflect that risk. The Fear of Policy Changes: Why we need to "stay out of our customers' pocketbooks" and make business-first decisions without letting fear dictate our financial policies. Cracking the Cash-to-Credit Ratio: How tracking the exact ratio of cash payouts to in-store credit (which, for Lisa, sits consistently at 70% cash and 30% credit) allows for highly accurate cash-flow planning. Data-Driven Curating: Moving away from buying inventory just because "it's in good shape" to hand-curating based on high-margin, fast-turning categories (like discovering women's wear drove over 50% of Lisa's sales!). The Power of One-Dollar Levers: How focusing on just one simple lever—like raising your average ticket size by a small margin through employee training—can bridge massive sales gaps. Inside the Conversation 1. The Cash vs. Credit Conundrum Because The Getup is a buy-outright resale store, Lisa's customers can choose between cash or in-store credit (which now offers 10% more value) on the spot. When we first started working together, this model created a lot of cloudiness around her COGS (Cost of Goods Sold). We realized Lisa was paying up to 40% back in cash just to support her community and keep inventory coming in. But when you buy outright, you take on 100% of the risk if that item doesn't sell. We adjusted her payouts down, and despite her fear that she'd drive people away, not a single customer complained. "We hold off on making really important financial decisions out of fear of what people will think or say, and a lot of times, that story is only created in our head." 2. Finding the Ratios and Taking Control of Cash Flow Once we started digging into the data, we discovered a highly consistent pattern: 30% of her buyouts were store credit, and 70% were cash. Knowing this ratio changed everything. Instead of guessing, Lisa can now accurately map out her open-to-buy plan and know exactly how much hard cash she needs on hand each month. No more putting out daily financial fires! 3. Curating with Intention (and Saying "No" Gently) In resale, your inventory is a daily surprise. Lisa used to accept items simply because they were nice. Now, she uses her category data to make smart buying decisions. When she realized women's apparel made up over 50% of her sales, she knew exactly where to focus her efforts. We also talk about the delicate art of saying "no" to individual black-bag drop-offs without making it personal. 4. Moving the Needle on Average Ticket Size Our latest project is bridging a big sales growth gap not by wishing for random traffic, but by focusing on average ticket size. Lisa shares her strategy for bringing her part-time team into the numbers conversation, recording training videos, and why she is temporarily stepping back onto the sales floor to spot the operational puzzle pieces herself. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  6. Jul 14

    #294: Why Small Businesses Stay Financially Fragile

    Have you ever wondered if your business is financially fragile? It’s a term that might not sound very attractive, but it’s a reality for thousands of small businesses—even those that look incredibly healthy from the outside. In this episode, I’m pulling back the curtain on why so many small business owners are quietly stressing behind closed doors. We’re talking about the gap between looking successful on social media and actually having a stable, profitable foundation. In this episode, we cover: The "Financial Fragility" Trap: How a business can look busy, have customers, and show growth, yet be one slow month away from a full-on panic. Common Signs of Fragility: If you find yourself constantly transferring money between accounts, living "weekend-to-weekend," or using debt to cover operational mistakes, this episode is for you. The 6 Reasons Your Business Stays Fragile: Focusing on Sales, Not Profit: Revenue is just an illusion of success if you aren't retaining profit. Emotional Decision-Making: Buying inventory, hiring, or avoiding price increases based on feelings rather than data is a recipe for instability. Avoiding the Numbers: Overwhelm and intimidation often lead owners to look away from their financials. Excessive Inventory: Why your "well-stocked" warehouse might actually be a pile of trapped cash. Building Around Survival Habits: When you operate in chaos for too long, survival becomes your "normal." Mistaking Hard Work for Strategy: You can work 80-hour weeks and still have poor margins. Strategy beats effort every time. From Survival to Strength I share a real-world example from a recent one-on-one coaching call where a business owner was working for free while her team managed the profitable service components. We talk about how to break these cycles and move toward true leadership. Remember: You didn't start your business to create a job for yourself that doesn't pay you. It's time to stop playing "store" and start leading like a CEO. 5 Ways to Build Financial Health: Know Your Numbers: Specifically, know your break-even point. Clarity creates control. Consistent Financial Reviews: Stop avoiding the data. Analyze your margins and expenses regularly. Stop Buying Emotionally: Use data-driven strategies to manage your inventory. Build Cash Reserves: Start small—even just 1% of your gross margin per week—to stop the cycle of panic over unexpected expenses. Lead Like a CEO: Shift your mindset from daily operator to strategic leader. I want to challenge you this week: Take out a pen and paper. Ask yourself, "Am I financially fragile?" and identify one habit from today's episode you can commit to changing. If you’re ready to stop the chaos and build an operating system designed for profit, let’s get to work. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  7. Jul 7

    #293: Facebook Ads with Tara Zirker

    I know so many of you—especially those running e-commerce stores—are constantly looking for ways to get more eyeballs on your products. That is exactly why I am thrilled to bring you today's guest. Tara Zirker is the absolute queen of ad experts, highly recommended to me by people I deeply trust. She is the founder of the Successful Ads Club, and today, she is breaking down the exact rules of digital advertising so you can stop wasting money and start scaling. If you’ve ever felt like you’re just writing a blind check to Mark Zuckerberg every month with zero conversions, this episode is a breath of fresh air. Key Takeaways From This Episode: The Reality of "Facebook" Ads: When you run Facebook ads, you're actually logging into Meta's backend. If you give Meta full control, about 60% to 80% of your budget automatically allocates to Instagram anyway. But don't sleep on Facebook—it has become the number one platform for customer acquisition over the last couple of years. The Magic Number for Outsourcing: Don't hand over your ad account keys too early! Tara notes that across the industry, it rarely makes financial sense to hire an agency until you are spending $5,000 to $10,000 a month in-house. Good e-comm agencies charge starting retainers in that same $5k–$10k range. If you outsource too early to a cheap agency, they will spend your budget trying to "learn" your specific account's nuances anyway. The Power of In-House Ownership: As founders and owners, we have to understand our own metrics before we hand them off. When you're spending around $5k a month, maintaining your ads should only take you 2 to 3 hours per month once it's up and running. Tara recommends bringing a team member along (like a social manager or VA) to learn the ropes with you. The Meta Algorithm Update: Meta rolled out a massive algorithm update called Andromeda (on its way to an even newer algorithm called GEM). Essentially, Meta has layered an organic-style algorithm onto paid ads. If your ads get high engagement and excitement, the algorithm rewards your account. If they are "blah," you get penalized. Unstick Your Account with Creative Diversity: The key to winning the ad game right now is creative diversity. If your account feels stuck, mix it up with static ads, carousels, memes, GIFs, collages, videos, and UGC (User Generated Content). In Tara's Words... "Advertising is something you can win at if you know the rules. In fact, it is virtually impossible to not win once you understand how the game works. The value of a great media buyer is to scale the winners and get rid of the losers quickly, because the losers are what waste all your money." Connect with Tara: Want to get your hands dirty and finally figure out your digital marketing fate? Tara has an incredible free training coming up where she dives deep into the mistakes business owners make on Meta and how to fix them. Sign Up for Tara's Free Class Here! (https://successfuladsclub.com/freetraining)   Website: Successful Ads Club (https://www.successfuladsclub.com) Instagram: @tarazirker  Ready to make your Facebook and Instagram ads actually work for your business? Tara Zirker's Successful Ads Accelerator walks you through building and running profitable ad campaigns step by step — no agency or years of experience required. Over 3,000 entrepreneurs have used her proven system to launch campaigns and get results the same day. You can get your first month for just $37 using my affiliate link:  https://www.successfuladsclub.com/ShareTheLove?ref=95340   Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe More About the Episode Sponsor:T&O Strategic Advisory (http://www.tostrategicadvisory.com/) - Offering a wide range of tax and accounting services, including entity election and S-Corp advisory.

  8. Jun 30

    #292: Interview With IGOS Graduate, Rachel

    I am thrilled to sit down with a very special guest: Rachel Lien, a yarn shop owner from the Pacific Northwest who is officially graduating from the Inventory Genius Operating System Program this month! One year ago, Rachel found herself trapped on the classic retail hamster wheel. Despite bringing in massive revenue from a local yarn crawl event, the cash quickly vanished, leaving her with mounting credit card debt, zero clarity on where the money went, and a deep-seated fear of her own numbers. Tune in as we discuss her incredible transformation over the last 12 months. Rachel shares how shifting from blindly jumping in to establishing a fearless, weekly Money Mondays routine gave her total control over her business finances. We talk about ditching wishful thinking for concrete data, the pride that comes with stepping up as a true CEO, and how she is now confidently using numbers to evaluate a major retail expansion. If you've ever felt like your business is a sieve leaking cash, this episode will inspire you to look at the scary things, take action, and reclaim control of your inventory and profits. Key Takeaways Sales Don't Equal Profit: High-revenue events are great, but without a clear inventory strategy, that cash can disappear into a black hole of debt and over-purchasing. The Power of the Routine: Establishing a non-negotiable rhythm—like Money Mondays—to look at your numbers every single week eliminates the fear of the unknown. Data Backs the Dream: Wishful thinking is the spark that starts a business, but data is the fuel that makes major decisions (like expansions or moves) safe and sustainable. It’s Not a Hobby: Operating a retail business with financial discipline moves you away from playing store and into building a long-term asset that supports your community. Memorable Quotes "I didn't want to feel like I was standing in a sieve. There were leaks everywhere, and I didn't know where the money was going. I wanted to make the money and be able to decide what to do with it." — Rachel Lien "The wishful thinking was the spark, and then the data is the actual thing that's gonna back up the decision." — Rachel Lien "Even if you're scared—especially if you're scared—you need to take action. You need to look at the scary thing, because if you don't, it's gonna keep you stuck." — Rachel Lien Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

See All (302)

5
out of 5
11 Ratings

About

Looking for a business mentor with decades of experience in business ownership, inventory and cash flow management, and client coaching? Get started with Ciara Stockeland’s Inventory Genius podcast. As a Fractional CFO and Profit Strategist, Ciara specializes in breaking complex business topics into bite-sized, actionable steps you can implement today. Tune in, get inspired, and learn from Ciara and her range of incredible guests. Discover why thousands of products-based businesses owners turn to Ciara for guidance on inventory management, debt reduction, e-commerce strategies, financial strategy, business growth, retail profitability, and more. Whether you’re a new business owner or a long-time entrepreneur, each episode with give you nuggets of information, insights and strategies you can start implementing now. For business inquiries please email: hello@ciarastockeland.com.

Information

  • Creator
    Ciara Stockeland
  • Years Active
    2022 - 2026
  • Episodes
    302
  • Rating
    Clean
  • Copyright
    © 2026 Ciara Stockeland
  • Show Website
    The Inventory Genius Podcast