“Filip, so how do you actually use AI?” I get this question so often that I started keeping a list. It sat in my notes for a long time, and the summer holidays were the perfect excuse to turn it into a special. Here it is. The starting point I’ve always been the kind of person who has to be doing X things at once. Sometimes it’s an advantage, sometimes it isn’t, but that would be a different special. My main job is growing Good Sailors, on top of that I run innovation at M2C, I help out at the Innovation Centre of the Ústí Region, I write Zprávy z lesa and 11 Houses, I sit on the municipal council in Doubice, I’m a member of the Bohemian Switzerland National Park Council and a volunteer ranger. Plus mentoring at a couple of startup accelerators, and I’m always happy to sit on the jury of Křišťálová Lupa (the Czech internet awards), Nápad roku (Idea of the Year) or Firma roku (Company of the Year). Sometimes I give talks about entrepreneurship or about life in Greece - schools are probably my favourite audience. Seeing it all in one place does rather raise the question of whether it isn’t a bit much :-). But when you enjoy all of it… (note from my proofreader, also known as my wife: yes, it is too much!) Today I genuinely can’t imagine doing all of this without using AI every single day. I’d either have to cut things out, or I’d already be as burnt out as the forest around Pravčická Brána (and after the 2022 wildfire here, that isn’t only a metaphor). Where AI helps me and where it doesn’t Pretty much everywhere - it sorts and answers email, it helps with strategy, with projects, with client proposals. The list of things where none of the tools gets involved anywhere in the process is very short. But it isn’t empty. AI doesn’t help me choose the content for Zprávy z lesa, and it doesn’t help me choose the properties for 11 Houses. I’m not saying I haven’t tried. It just isn’t it. Even the presentations I put together I still mostly build by hand in Keynote, because the world is already drowning in decks made by Claude that the person presenting doesn’t actually understand. It doesn’t help me with personal direction, with planning the important tasks and life priorities. And I think that’s going to matter more and more. AI will help you with the running of things, but you have to be the one holding the rudder. I’ll come back to that at the end. The tools Let me just list them so I don’t ramble on about the details. You want a list of tools and a list of use cases anyway… * Claude - most of how I operate revolves around it. I have a pile of projects in there and I’ve connected it to everything I possibly can. We have the company version, so we share projects with colleagues. Some of them run tenders in it, some of them code in it. * Perplexity - I use it because I get it free with my Revolut account. Unfortunately Revolut is now switching from Perplexity to ChatGPT, so my free ride is nearly over. I use it for everyday information lookup, basically instead of Google. Perplexity Computer isn’t a bad solution either, worth a try. * ChatGPT - I’ve used it very little over the past year, mainly on the road thanks to their excellent voice interface, though lately it feels like it’s on the way back up. The voice mode really is superb. It can play couples’ therapist (no idea how well) or a game of word chain (not well at all). A great companion for topping up my brain on the drive to Prague - when I get bored of music and podcasts, I go and have a chat. * Gemini - I have it as part of Google Workspace. I mostly use it for generating images and occasionally for transforming data, which it’s reasonably good at, but otherwise it’s miserable compared to Claude. * Copilot - we have it at work, obviously. Once you’ve used Claude or Grokbot, Copilot feels like Siri or Clippy. It’s trying, but it’s practically useless. So I fire it up every now and then to confirm that it still “can’t do anything”. Anyone who claims otherwise hasn’t tried the alternatives, sorry. * ElevenLabs - this is my voice. If you listen to Zprávy z lesa as a podcast, that voice isn’t mine, it’s ElevenLabs. * Plaud - I have their pendant and use it together with the app to record calls and meetings. Lately I’ve stopped working with the meeting summaries and instead save the full transcripts, which I then work with in Claude. I’m gradually moving over to local Whisper, partly for security reasons. * Lovable - my beloved tool (and European, at that!). I built my own website in it (design, copy, dark mode, translations into English and Greek…), some of our company sites, client prototypes, internal company apps, and 11 Risks came out of it in a single morning. I like it because whatever I build there I can point straight at a domain and it just runs. No hosting to sort out, no other faff. * Grokbot - I’ve never used Grok, but Grokbot has been running for me for the last few days and I’m delighted. It’s Elon’s, so it’s a bit of a loose cannon, but the sheer amount it gets done is remarkable. It reaches out to partners for me, comments on content, and so far I’m happy with the results, so we’ll see. It isn’t cheap, but I have to say it made me go “wow” for the first time in a long while. * A2E - for when I need to do something in graphics that the other models are too strict about. And I’m curious how long this will last, because how easily you can create harmful content there is frankly unbelievable. I’m not encouraging anything, but maybe try it, just so you know how easy it is to fabricate a photo of your wife with a lover. When somebody eventually sends you one, you might be a bit more careful about what you believe. * Spark - an email client that lets me work with AI across all my accounts. It can answer email, sort it, or hand everything over to Claude. * Second brain - a recurring topic. I stick to Apple’s native tools. Most of my content lives in Notes, and my “second brain” is an iCloud folder where I collect the most important material for each project and share it across tools. It’s a set of .md files with a basic project description, research results, downloaded data and other background worth having at hand as context for projects in different tools. For tasks I use Apple Reminders - though I’ll admit I’m still looking around here, and wondering whether to build something custom. Thanks to vibecoding, that’s finally realistic. Enjoying News from the woods? You can buy me a coffee. 🎧 News from the woods is also a podcast on Spotify or Apple🎧 How I actually use it Morning podcast Every morning Claude, working with the other tools, prepares a morning podcast for me. I play it on the way to work or while brushing my teeth. It’s a summary of what matters to me: local news, news from the tech world, and above all the distillation of my email, my calendar and Slack. What does it look like? Here’s a sample (names and projects are hidden or changed). Email Thanks to its connection to Claude and other systems, Spark handles a lot of my email for me. I have both Google and Office 365 accounts connected. It works like this: every morning I already have draft replies waiting for the emails that need dealing with. In practice the rule of thirds applies. One third of the drafts are excellent and I just check them and send. One third are a decent base that needs something added. And one third are useless, so I delete them and write a different email. But the progress over the last few years is astonishing. The day when I won’t have to write email by hand is getting close. Advisory board We’ve built the dream advisory board for Good Sailors: Steve Jobs, Elon Musk, Tomáš Baťa, Jeff Bezos, Yvon Chouinard and Jára Cimrman (the fictional Czech genius, playwright and all-round polymath - if you’re not Czech, just go with it). Cimrman was the tricky one, because the AI doesn’t know him well enough. I had to convert all his plays and lectures from audiobooks I’d bought into text and feed that into Claude. But it works brilliantly. The lads are even allowed to argue with each other during a session (looking at it now, we’ve got quite a gender balance problem there!). Finance I don’t like spreadsheets. I don’t like Excel. I don’t like dealing with money. My AI hack is to turn the spreadsheets that land in my inbox into nice clickable dashboards. I get charts, a decent little app, and a slightly greater appetite for looking at any of it. Sales Claude helps me enormously with sales. We have individual product projects in it, holding the information, the product documentation and the decks. Then all I have to say is “tomorrow we’re presenting to client XYZ, go through their annual reports and their website, and adapt the XYZ product deck so it fits”. Works a treat. Just don’t leave it entirely to the AI - verify the data and the deck before you open it in front of the client. AI is a brilliant assistant, but it needs your oversight and above all your judgement. It’s also excellent at going through all your LinkedIn connections and advising who to approach about what, and drafting the outreach on the spot. LinkedIn has no direct connection to AI tools, so you have to request an archive of your data in the settings and download it. Due diligence and market research One of the biggest savings is “research mode”. When something matters, I give the same prompt to all of them (Claude, ChatGPT, Gemini), pull the results together and then start poking holes in them. I ask questions, I say what doesn’t add up and what smells off, and after about five rounds I’m happy with the output. Basic due diligence on companies or projects, market research. Here the AI tools do in a few hours what used to take weeks. Gallup or Emiero My favourite hack. I have my colleagues’ Gallup profiles loaded i