Notebook of a COO

JT Taylor MS, MBA
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  • Entrepreneurship
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Notebook of a COO is the daily playbook for small business owners who are tired of being the bottleneck. Hosted by JT Taylor MS, MBA, an operator and fractional COO, each short episode breaks down the systems, delegation, hiring, cash flow, and operations moves that let your business run without you living inside it. Real frameworks, plain language, no fluff. If you own a job instead of a business, this is the show that hands you the operating system to fix it. Get the free Small Business MBA at notebookofacoo.com.

  1. 28m ago

    Hire Your Headache First

    Most owners hire a mini version of themselves, then wonder why they are still stuck. The smartest next hire is not the work you are best at. It is the work you hate. In this episode, JT Taylor breaks down how to hire your headache first: find the draining, recurring work that does not need your genius, turn it into a playbook before you delegate, and hire someone to own the outcome instead of perform the tasks. Includes a simple five-day exercise to find your first (or next) hire, whether that is a person, a part-timer, or a piece of software. The 3-part framework: 1. Find the headache. The work to hire out first lives where two questions meet: what drains me, and does this actually need me? Offload your drains, do not clone your strengths. 2. Turn the headache into a playbook. You cannot delegate what you never documented. Spend one week narrating the task, the steps and the decisions, so the how-to leaves your head and becomes something you can hand off. 3. Hire the outcome, not the hours. Do not hire help, hire the owner of a result. Define what good looks like in a number, so they make the small decisions and you stop being the answer to every question. Your homework: for the next five days, list every task that drains you and did not actually require you. Circle the top three, pick one, and spend thirty minutes narrating it into a document. The day you hire, you hand over a system instead of a headache. RESOURCES JT Taylor MS, MBA Website: https://mrjttaylor.com Instagram: https://www.instagram.com/mrjttaylor TikTok: https://www.tiktok.com/@mrjttaylor Notebook of a COO Website: https://notebookofacoo.com FREE Small Business MBA: https://notebookofacoo.com/small-business-mba.html Instagram: https://www.instagram.com/notebookofacoo National Board of Operations Professionals (NBOP) Website: https://nationalboardofoperations.org Instagram: https://www.instagram.com/official.nbop #SmallBusiness #Delegation #Hiring #Systems #OwnerDependency #Operations #FractionalCOO #NotebookOfACOO

    Hire Your Headache First

  2. 1d ago

    You Own a Job, Not a Business

    If your business stops the moment you stop, you do not own a business, you own a job. In this episode, JT Taylor breaks down the one test that tells you how dependent your business really is on you, and the three moves that turn a job that owns you into an asset that works whether you show up or not: the 30-day test, documenting the decision instead of the task, and the one number plus one backup that let the place run without you. Practical, no fluff, and something you can start this week. ------------GET THE FREE SMALL BUSINESS MBA→ https://notebookofacoo.com/small-business-mba.htmlOPERATORS LOOKING TO CONTRIBUTE TO THE FUTURE OF OPERATIONS→ National Board of Operations Professionals - https://nationalboardofoperations.org/SOCIAL MEDIA→ The Show - https://www.instagram.com/notebookofacoo/→ NBOP - https://www.instagram.com/official.nbop/→ The Host - https://www.instagram.com/mrjttaylor/PRINCIPLES OF PRACTICE (6 book series)→ https://www.amazon.com/dp/B0HFNZPGPP

    You Own a Job, Not a Business

  3. 2d ago

    Busy Is Not a Business Model

    We are slammed. We are so busy. Owners say it like a badge, but busy is not a business model, and being slammed is more often a symptom than a sign of health. In this episode, JT breaks down why most of the work filling your days is motion, not progress, and the three moves to get your time back without the business falling apart: learn to tell motion from progress, kill the work that feels productive but is not, and fiercely protect the handful of hours that actually move the needle. Ends with a one-week time audit that will show you exactly where your hours are leaking. The goal was never to be busy. It was to build something that works. ------------GET THE FREE SMALL BUSINESS MBA→ https://notebookofacoo.com/small-business-mba.htmlOPERATORS LOOKING TO CONTRIBUTE TO THE FUTURE OF OPERATIONS→ National Board of Operations Professionals - https://nationalboardofoperations.org/SOCIAL MEDIA→ The Show - https://www.instagram.com/notebookofacoo/→ NBOP - https://www.instagram.com/official.nbop/→ The Host - https://www.instagram.com/mrjttaylor/PRINCIPLES OF PRACTICE (6 book series)→ https://www.amazon.com/dp/B0HFNZPGPP

    Busy Is Not a Business Model

  4. 4d ago

    Your Customers Decided to Leave Long Before They Told You

    The worst surprise in business is the customer who leaves out of nowhere, except it was never out of nowhere. They decided to leave weeks or months before they told you, and the cancellation was just the paperwork. In this episode, JT breaks down why retention is not measured at the renewal but decided in a hundred small moments along the way, and the three moves to see churn coming while you can still stop it: read the relationship at every touch point instead of waiting for the finish line, act at half the time to churn so you are preventing a decision instead of reversing one, and build one escalation that fires on a number and lands with a named owner. Ends with a one-customer homework assignment that will change how you see every account you still have. ------------GET THE FREE SMALL BUSINESS MBA→ https://notebookofacoo.com/small-business-mba.htmlOPERATORS LOOKING TO CONTRIBUTE TO THE FUTURE OF OPERATIONS→ National Board of Operations Professionals - https://nationalboardofoperations.org/SOCIAL MEDIA→ The Show - https://www.instagram.com/notebookofacoo/→ NBOP - https://www.instagram.com/official.nbop/→ The Host - https://www.instagram.com/mrjttaylor/PRINCIPLES OF PRACTICE (6 book series)→ https://www.amazon.com/dp/B0HFNZPGPP

    Your Customers Decided to Leave Long Before They Told You

  5. 4d ago

    You're Not Too Expensive, You're Selling to the Wrong People

    My prices are too high. I keep losing deals on price. Almost every owner believes it, and it is almost never true. In this episode, JT reframes the most common complaint in small business: you are not too expensive, you are selling to the wrong people. Built on the Market Pyramid, he breaks down the three moves to fix it: see the three tiers of every market and choose yours on purpose, make the four things that signal your tier finally agree, and decide your way up instead of drifting. The three expensive mismatches that disguise a positioning problem as a price problem, plus a four-question homework assignment that finds the biggest leak in your business. You are not too expensive. You have just been aiming at the wrong people.

    You're Not Too Expensive, You're Selling to the Wrong People

  6. 6d ago

    You Don't Have a Marketing Problem, You Have a Follow-Up Problem

    Before you spend another dollar on ads, hear this: most small businesses do not have a marketing problem, they have a follow-up problem. Half of all leads never get followed up with even once, and most sales take five or more touches to close. In this episode, JT breaks down the three moves that plug the hole in your bucket: trace what actually happens to a lead after it comes in, build one simple automatic follow-up sequence, and treat speed-to-lead as the multiplier it is. Ends with a one-week homework assignment using a single real lead. You already paid for these leads. Go win them back.

    You Don't Have a Marketing Problem, You Have a Follow-Up Problem

  7. 6d ago

    Cash Flow Is King, Profit Is Just an Opinion

    Most businesses that fail were profitable when they died. Profit is a story you tell at year end. Cash is what is actually in the account on the day payroll is due, and the two are not the same thing. In this episode, JT breaks down the money truth that quietly kills more good businesses than any competitor: why growth eats cash, the levers that shorten the time between doing the work and getting paid, and how to build the buffer that lets you sleep at night. Ends with a one-week homework assignment: find the single most important number in your business.

    Cash Flow Is King, Profit Is Just an Opinion

  8. Aug 21

    Your Best Employee Is a Single Point of Failure

    Every business has that one person who just handles it, and that warm feeling you get about them is hiding your single biggest risk. In this episode, JT breaks down why your best, most loyal employee is often a single point of failure, and the three moves that defuse it: how to find the key-person dependencies hiding in plain sight, how to turn tribal knowledge into documented systems your business actually owns, and the vacation test that proves whether you built a business or just a group of people holding hands. Ends with a one-week homework assignment you can start today.

    Your Best Employee Is a Single Point of Failure
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About

Notebook of a COO is the daily playbook for small business owners who are tired of being the bottleneck. Hosted by JT Taylor MS, MBA, an operator and fractional COO, each short episode breaks down the systems, delegation, hiring, cash flow, and operations moves that let your business run without you living inside it. Real frameworks, plain language, no fluff. If you own a job instead of a business, this is the show that hands you the operating system to fix it. Get the free Small Business MBA at notebookofacoo.com.

Information

  • Creator
    JT Taylor MS, MBA
  • Years Active
    2026
  • Episodes
    55
  • Rating
    Clean
  • Copyright
    © JT Taylor MS, MBA
  • Show Website
    Notebook of a COO