Notebook of a COO

Notebook Of A COO
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This isn't another business podcast. This is for operators. Notebook of a COO delivers the systems, frameworks, and decisions that determine whether a business scales cleanly or collapses; from 15+ years of COO, CMO, and CFO experience. Weekly episodes on marketing, operations, finance, AI, and the psychology behind real business growth. No hype. No hustle culture. Just operator thinking. Start with the free assessment at notebookofacoo.com, then explore B3 courses and The Operator Academy. 85% of businesses fail due to operations. We fix that.

  1. 600 Businesses Are Closing Every Day. Here's What's Actually Killing Them.

    May 1

    600 Businesses Are Closing Every Day. Here's What's Actually Killing Them.

    Six hundred American small businesses are closing every day. Owners blame tariffs, inflation, AI, and the economy. The Federal Reserve and the Bureau of Labor Statistics tell a different story. This episode walks through the actual data behind the closure wave, and the three operational patterns that separate businesses that survive from the ones that close. The Cash Flow Blind Spot. The Demand Drift. The Owner-as-System Problem. Three findings, three fixes. About six hours of total work to start running operationally instead of reactively. Mentioned in this episode: (Stop Running A 2019 Business In A 2026 Market). Listen next. Take the Operator Assessment: notebookofacoo.com/assessment.html

    9 min
  2. The 3-Part Pricing Audit Costing You $100k A Year

    Apr 27

    The 3-Part Pricing Audit Costing You $100k A Year

    Most operators think pricing is a marketing decision. It is not. It is one of the highest-leverage operational decisions in the business, and most owners have never run a real audit on what they actually charge. In this episode, we walk through the 3-part pricing audit: the cost audit, the anchor audit, and the margin audit. Three questions, asked in order, about your own business. Most operators have never sat down with all three in the same conversation. When they do, the answers are almost always uncomfortable. They are also almost always profitable. We unpack: Why the cost number most operators carry in their head is roughly half of the real number. Why anchoring your prices to your competitors locks you into a self-referential loop where everybody is making the same mistake at the same time. Why almost every small business has one or two offers quietly subsidizing the rest of the portfolio, and how to find which is which. The episode closes with three operational moves you take this week. Run the cost. Reset the anchor. Set the floor. If this one lands, the next episode to listen to is The 5 Numbers That Tell You If Your Business Can Run Without You. Margin per offer is one of those five. Notebook of a COO is operational thinking for entrepreneurs and small business owners. No hype. Just operations. New episodes every week.

    8 min
  3. The 7-Day Disappearance Test That Exposes Every Broken System (Animated)

    Apr 25 ·  Bonus

    The 7-Day Disappearance Test That Exposes Every Broken System (Animated)

    The 7-Day Disappearance Test If you vanished for seven days, phone off, completely unreachable, how much of what you built would still be standing when you got back? Most operators think they own a business. What they actually own is a very expensive job wearing business clothes. And there is exactly one test that tells the difference. In this episode, JT breaks down the three waves of what breaks when the owner disappears, and in what order: the decisions that break first, the processes that break next, and the relationships that break last. Plus the three moves that fix all three. Inside this episode: Why your team's confidence is the first thing to break, not their skillThe 78 percent figure that explains why every decision runs through youHow processes that live in your head cost roughly $11,000 to $14,000 in margin every time you step awayWhy the relationships you personally maintain are the hardest break to recover fromThe three-move fix: documented decisions, defined authority, distributed relationshipsAfter you listen, queue up The 5 Numbers That Tell You If Your Business Can Run Without You. That episode is the exact diagnostic follow-up to this one. Notebook of a COO is operational thinking for builders who want systems, not slogans. Hosted by JT, fractional COO and CMO to entrepreneurs for the last 15 years, from first-time founders to billion-dollar operators. New episodes every week.

    11 min
  4. The Business No Algorithm Can Replace

    Apr 23

    The Business No Algorithm Can Replace

    Why the Loneliest Generation in History Is Your Best Customer The World Health Organization says 1 in 6 people worldwide is experiencing persistent loneliness. The APA says 6 in 10 US adults feel isolated. That is a public health crisis. It is also the largest unpriced opportunity most small operators have ever sat in front of. In this episode we break down three structural reasons why businesses built around real human connection are entering their highest-value era in 2026. The digital wall is real. AI is flooding every platform with synthetic content. 75% of digital ads are not seen long enough to create a memory. Trust in digital communication is at a record low. Meanwhile, Live Nation reports stadium shows up 60% year over year. Americans are spending $10,600 on average on experiences this year. And 82% of customers still prefer a human over a chatbot. Three operational moves you can make this week: name the human, design for memory, and price the room. Take the free Operator Assessment to find out which of the three operator stages your business is in right now: notebookofacoo.com/assessment.html

    10 min
  5. Stop Running a 2019 Business in a 2026 Market

    Apr 23

    Stop Running a 2019 Business in a 2026 Market

    Most operators think 2026 is just a harder version of 2019. It is not. The rules changed. If you are working harder than ever to hit the numbers you hit two years ago, that is not a work ethic problem. It is a playbook problem. In this episode we unpack the three structural shifts that have quietly rewritten what it takes to run a successful small business since 2019: how your customers find you, how they decide to buy, and how you actually operate. Half of U.S. small businesses fail inside five years. That number has not moved in decades. Which tells you the failure is not cyclical. It is structural. And 2026 is one of the moves that exposes it. Inside this episode: Why SEO alone is no longer the whole game, and what AEO and GEO actually mean for your visibilityWhy trust moved upstream of the sale, and what paid ads can and cannot do anymoreThe stat that should stop every stuck operator: 83 percent of growing small businesses have adopted AI. 55 percent of declining ones have.Three operational moves you can make this month, one per shiftThe operators winning this market are not working harder. They updated the playbook.

    9 min
  6. The 7-Day Disappearance Test That Exposes Every Broken System

    Apr 19

    The 7-Day Disappearance Test That Exposes Every Broken System

    The 7-Day Disappearance Test If you vanished for seven days, phone off, completely unreachable, how much of what you built would still be standing when you got back? Most operators think they own a business. What they actually own is a very expensive job wearing business clothes. And there is exactly one test that tells the difference. In this episode, JT breaks down the three waves of what breaks when the owner disappears, and in what order: the decisions that break first, the processes that break next, and the relationships that break last. Plus the three moves that fix all three. Inside this episode: Why your team's confidence is the first thing to break, not their skillThe 78 percent figure that explains why every decision runs through youHow processes that live in your head cost roughly $11,000 to $14,000 in margin every time you step awayWhy the relationships you personally maintain are the hardest break to recover fromThe three-move fix: documented decisions, defined authority, distributed relationshipsAfter you listen, queue up The 5 Numbers That Tell You If Your Business Can Run Without You. That episode is the exact diagnostic follow-up to this one. Notebook of a COO is operational thinking for builders who want systems, not slogans. Hosted by JT, fractional COO and CMO to entrepreneurs for the last 15 years, from first-time founders to billion-dollar operators. Multiple new episodes every week.

    7 min
  7. You Are Not the Business. You Just Built It That Way.

    Apr 18

    You Are Not the Business. You Just Built It That Way.

    Most business owners think owner dependency is a systems problem. It is not. It is three beliefs that drive every decision you make about your business. Name them. Dismantle them. Or every system you build becomes another thing only you know how to run. In this episode, we break down the three mindset traps that keep operators welded to their own businesses, and the three moves that actually change it. Take the free Operator Assessment: Ready for COO-level infrastructure in your business without the $200K salary? DM us with subject line "COO on Demand" for details on the COO on Demand program. Join The Operator Hub: #NotebookOfACOO #OperatorThinking #BusinessSystems #SmallBusiness #COOonDemand

    10 min
  8. More People Won't Fix This. Why Your Staffing Problem Is Actually a Systems Problem.

    Apr 12

    More People Won't Fix This. Why Your Staffing Problem Is Actually a Systems Problem.

    Most operators hire to solve a problem that hiring cannot fix. When the business is overwhelmed and the team keeps escalating to you, it feels like a headcount issue. It is almost never a headcount issue. In this episode we cover why adding people to an undocumented system increases management complexity before it increases output, the backwards sequence most operators use when hiring and why it produces the same chaos at a higher payroll, the three-question filter every staffing decision should run through before a role gets posted, and the three operational moves that turn a hire into genuine leverage instead of expensive overhead. If you have ever brought someone on and ended up busier than before, this is the episode.

    9 min
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About

This isn't another business podcast. This is for operators. Notebook of a COO delivers the systems, frameworks, and decisions that determine whether a business scales cleanly or collapses; from 15+ years of COO, CMO, and CFO experience. Weekly episodes on marketing, operations, finance, AI, and the psychology behind real business growth. No hype. No hustle culture. Just operator thinking. Start with the free assessment at notebookofacoo.com, then explore B3 courses and The Operator Academy. 85% of businesses fail due to operations. We fix that.

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  • Creator
    Notebook Of A COO
  • Years Active
    2K
  • Episodes
    46
  • Rating
    Clean
  • Copyright
    © Notebook Of A COO
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    Notebook of a COO