Go and look at your own website right now. Is your phone number easy to find, or is it buried under seven menus? My guest this episode is David Levine, founder of I Am Your Virtual Professional and author of Old-School Service, New-School Tools. He spent years in IT and project management, then nearly two decades running a retail business, which means he has watched the tools change from the inside. What stayed with me is how little the human part has moved. Fax machines. Dial-up. Facebook, then Instagram, then Yelp, then Google reviews, now every LLM going. David's point is that none of it altered what a customer actually wants when they reach out. They want to know you received it. They want to know what happens next. That's it. Everything else is packaging. Then there's the bit I think a lot of businesses are about to learn the hard way. If you bolt AI onto a broken process, you haven't fixed anything. You've just built a faster way to deliver the wrong answer. David's advice is to stop, map the process, fix what's actually broken, test it, and only then reach for the tool. He told a story about a client convinced he needed an automation platform, when the real answer was a form that already existed inside the software he was paying for. Nobody had looked. I loved that his most practical suggestion is the least technical one. Get a notebook. For a month, write down every question a customer asks you. Don't answer them yet, just collect them. That notebook becomes your website content, your FAQs, your chatbot training, all of it written in the language people actually use rather than the jargon of your industry. Sticky notes on a wall. A pen and paper. Old school, and still the fastest route to a useful answer. We also got into something I hadn't fully considered. Customer experience isn't the moment something breaks and someone calls support. That's just repair. The experience started the first time they found you. And if you're a developer handing code to another developer, they're your customer too. That mindset changes how a whole organisation behaves. There's a stat David mentions that's worth sitting with. It costs somewhere between five and twenty five times more to win a new customer than to keep one you already have. So why do we spend most of our energy on the acquisition and almost none on the listening? If you take one thing from this, make it the smallest one. Go and check your phone number is clickable on a mobile. Someone took the trouble to find you. Don't make them work for the last ten feet. Connect with David Levine: LinkedIn: https://www.linkedin.com/in/mrdavidjlevine/ Website: https://iamyourvirtualprofessional.com David's book, Old School Service New School Tools: https://amzn.to/4f1sK8c Visit David's podcast page for more conversations about using technology to make your business more human, improve customer experience, and keep customers coming back: https://iamyourvirtualprofessional.com/podcast/ Send us Fan Mail Support the show This was made with humans. Your host - Shaun Phillips Follow us for episode clips https://www.instagram.com/betterwithhumans TikTok - https://www.tiktok.com/@betterwithhumans All episodes and news at https://www.betterwithhumans.com Want to watch episodes instead, check out https://www.youtube.com/@betterwithhumans?sub_confirmation=1 Connect with Shaun on Linkedin - https://www.linkedin.com/in/shaunph/ Editor: Glen Boswell https://astralforgefilm.com https://www.instagram.com/thebozzyman Original music composed and produced by Brokli - https://youtube.com/@iambrokli Original logo illustration and in video podcast graphics by Jesse Rist - https://instagram.com/jesse_rist