Take a stroll through LinkedIn. You’ll find no shortage of posts stridently deriding the notion that anyone should ever use AI to write for them. While that case isn’t hard to make for professional writers, there are countless professionals in other fields who struggle with writing, never trained to be writers, yet now have to write everything from emails to reports as part of their jobs. Should they really sweat for hours over wording, time they could be devoting to the core areas of subject expertise, when AI can produce content that is cogent, clear, and direct? In this short mid-week episode, Neville and Shel look at the trends in using AI for writing, despite the plethora of opinions from the pundits. Links from this episode: Meet the Tech Reporters Using AI to Help Write and Edit Their Stories Meet the Journalist Using AI to Write Stories How Journalists Feel About AI Muck Rack’s 2026 State of Journalism Report Finds 82% of Journalists Use AI AI Doesn’t Reduce Work—It Intensifies It Is Writing with AI at Work Undermining Your Credibility? How We’re Using AI Review of ‘Using Artificial Intelligence in Academic Writing’ Best Practices for the Effective Use of AI in Business Writing AI Tools for Business Writing 5 Ways to Instantly Level Up Your Communication Using AI Tools Charlene Li and Katia Walsh demonstrate the right way to build a book with AI help – Josh Bernoff The Truth About Writing a Book on AI The next monthly, long-form episode of FIR will drop on Monday, April 27. We host a Communicators Zoom Chat most Thursdays at 1 p.m. ET. To obtain the credentials needed to participate, contact Shel or Neville directly, request them in our Facebook group, or email fircomments@gmail.com. Special thanks to Jay Moonah for the opening and closing music. You can find the stories from which Shel’s FIR content is selected at Shel’s Link Blog. You can catch up with both co-hosts on Neville’s blog and Shel’s blog. Disclaimer: The opinions expressed in this podcast are Shel’s and Neville’s and do not reflect the views of their employers and/or clients. Raw Transcript Neville: Hi everyone and welcome to For Immediate Release episode 507. I’m Neville Hobson. Shel: And I’m Shel Holtz. And if you spend any time at all on LinkedIn, you’ll see the degree to which anti-AI sentiment is ramping up. A lot of it’s aimed at using AI for writing and how absolutely wrong that is. Yet just last week, on the same day, Wired Magazine and The Wall Street Journal both published articles on reporters using AI to help write and edit their stories. So today, let’s talk about using AI to write. Specifically, is it okay for employees to use AI to help them write for work? And my answer is not only is it okay for many employees, it might be one of the most genuinely useful things AI can do. Here’s the framing I would push back on. When we talk about AI writing assistants, we tend to picture a journalist or a marketer or a communications professional, someone whose craft is writing, it’s what they’re paid for, handing their keyboard over to a robot. And for those of us who are professional writers, that raises legitimate professional and ethical questions. But that’s not the population we’re talking about when we’re communicating AI adoption in most organizations. Think about who actually has to write at work. Engineers document processes. Product managers write status updates. Safety officers draft incident reports. Shel: Finance analysts compose budget justifications. Scientists write up findings for non-technical stakeholders. These are not people who chose their careers because they love writing. Writing is a tax they pay to do the work they actually care about. And many of them pay that tax really, really badly. The idea that a structural engineer should produce elegant prose unaided is the same logic as saying a communications director should coordinate the concrete mix for a construction project. We don’t expect that. So why do we expect every knowledge worker to be a competent writer? Muckrack’s 2026 State of Journalism report found that 82% of journalists, professional writers, people whose job this is, are now using at least one AI tool. That’s up from 77% the year before. If the people whose professional identity is tied to their writing are using AI tools, it shouldn’t surprise us that everyone else is too, or that they should. Now the research does tell us something important about how to use these tools. A University of Florida study of 1,100 professionals found that AI tools can make workplace writing more professional. But regular heavy use can undermine trust between managers and employees, particularly for relationship-oriented messages like praise, motivation, or personal feedback. The study found that employees are more skeptical when they perceive a supervisor is leaning heavily on AI for those kinds of communications. Now that’s a meaningful finding and it’s exactly the kind of nuance internal communicators need to help their organizations understand. It’s not an argument against AI writing assistance. It’s an argument for knowing when it’s appropriate. Purdue Business School Professor Casey Roberson, who literally wrote one of the first business writing textbooks to address AI, puts it this way: AI is a great tool for brainstorming when you’re stuck, for outlining and structuring documents, for revising drafts to improve clarity and tone, but it should not be used for confidential information, and using it to write first drafts can stifle creativity and critical thinking. The Wharton communication program makes a similar distinction. Their guidance frames AI tools as powerful and skilled hands for the right task, valuable for brainstorming, editing, improving conciseness, and anticipating challenging questions, but a liability when used as a substitute for your own thinking, your own knowledge of your audience, and your own credibility. So what’s the practical guidance for internal communicators trying to help their colleagues use AI responsibly in their writing? First, make the distinction between communication types explicit. Routine informational writing — process documentation, project updates, meeting recaps, technical reports — that’s where AI assistance is most defensible and most valuable. That’s exactly where the trust risk is lowest and the productivity gain is highest. Conversely, messages that carry relationship weight, like a manager recognizing someone’s contribution or a leader addressing a team through a difficult moment, that deserves a human voice. Help your employees understand that difference. Second, reframe the conversation around who’s actually writing. A systematic review published in the International Journal of Business Communication found that AI can significantly help with idea generation, structure, literature synthesis, editing, and refinement. Essentially all the phases of writing that non-writers find most daunting. AI isn’t replacing a writer’s voice. In many cases, it’s giving non-writers a voice they otherwise wouldn’t even have. Third, be honest about the nuance inside the journalism conversation. The Columbia Journalism Review published a fascinating piece where journalists across major newsrooms shared their practices. Nicholas Thompson, the CEO of The Atlantic, described using AI the way he’d use a fast, well-read research assistant who’s also a terrible writer — helpful for checking consistency, flagging chronological issues, examining logical claims, but not for the writing itself. Amelia Daly, a senior reporter at VentureBeat, put it this way: AI helps her productivity, but she refuses to use it to write because writing is how she maintains trust with her readers. That distinction — AI as research and process support versus AI as voice — maps directly to the guidance you should be giving your colleagues. I read one other reporter in one of these articles who said he actually does use it to write because he didn’t become a journalist in order to write. He didn’t like writing; he liked reporting. So he did all the other work and then lets the AI produce the writing. And here’s the thing I’d leave your employees with because I think it gets lost in this debate. Wharton’s communication faculty make the argument that writing is thinking, that when you rely on AI for drafting, you don’t know your content as deeply as you should, and you lose the nimbleness to adapt when the moment requires it. And that’s true. But for an engineer who agonizes over every sentence of a procedure document, who spends four times as long on the writing as on the analysis, Shel: AI doesn’t replace their thinking. It clears away the friction so their thinking can actually reach the page. For internal communicators, this is a genuinely useful message to take to your AI adoption rollouts. AI writing assistance isn’t about cutting corners. It’s about removing a barrier that prevents good ideas from being communicated clearly while still insisting on the judgment, authenticity, and relational awareness that only human beings can bring. Neville: Yeah, it’s a big topic, I have to admit. And I think of it from not the employee communication point of view so much. That’s pretty a major part of it, I think, major usage. Is anyone writing, in fact? Whether you’re in public relations, whether you’re a journalist, et cetera, people who need to write as part of their roles is what’s in my mind mostly. I’m also drawn by a very good analysis by Josh Bernoff. You and I interviewed Josh, what, two, three months ago. He wrote an assessment of Charlene Li’s new book, Winning with AI, which she used AI extensively in the creation of the book. Worth pointing out that the book — the AI didn’t write any of the content. She and her co-author, Katia Walsh,