The Mind Your Time Podcast | Empowering Entrepreneurs to Streamline, Scale, and Live Their Legacy

Shannon Baker | Business Operations Strategist
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Are you ready to break free from the chaos of running a business that feels like it’s running you? Welcome to The Mind Your Time Podcast, where we tackle the messy back end of your business so you can finally reclaim your time and energy. Whether you’re just starting your entrepreneurial journey or striving to grow beyond six figures, this podcast is your guide to building a business that enhances your life, not takes it over. Join me, Shannon Baker—a business operations strategist with over 20 years of experience—on a transformative journey to eliminate overwhelm, streamline operations, and create intentional systems that drive sustainable growth. Using my proven POWER in Motion framework, you’ll learn how to focus on what truly moves the needle in your business, get organized, take consistent action, and create space to refine and adapt for long-term success. Here’s the thing: your business isn’t just about creating income or leaving something behind—it’s about living your legacy. That means experiencing the fruits of your labor today while building a foundation for the future. It’s about designing a business that supports the life you want now, so you can spend more time doing what truly matters and less time buried in chaos. Imagine a business that doesn’t constantly demand your attention—a business that runs smoothly, delivers consistent results, and gives you the freedom to enjoy your life. That’s what we’ll build together. Through expert advice, real-life stories, and actionable insights rooted in my POWER in Motion framework, I’ll help you simplify your operations, strengthen your boundaries, and embrace self-care as a non-negotiable part of your strategy. Your business should serve you, not the other way around. If you’re tired of spinning your wheels, wearing too many hats, and sacrificing your well-being to keep things afloat, it’s time to make a change. This podcast is your roadmap to more freedom, more focus, and more intentional growth—on your terms. Subscribe now and join me every other week as we tackle the chaos, streamline your operations, and help you create the thriving business and fulfilling life you deserve.

  1. HACE 5 DÍAS

    The Must-Fix Business Systems That Make or Break Your Growth

    Are your business systems for growth actually helping you scale, or are they slowly wearing you down?  If every new client, project, or opportunity is making your business feel heavier instead of lighter, you are not alone. It is easy to think that growth just means more clients, more revenue, more opportunities. But without the right systems in place, more can quickly become too much. In this episode, I am pulling back the curtain on the must-fix business systems for growth that either support your success or quietly sabotage it. These are the foundations that keep things running smoothly behind the scenes so you can lead with clarity, protect your time, and grow without burning out. Whether you have been working in organized chaos or patching things together as you go, those cracks in your backend will show up as your business expands. This conversation will help you get clear on what is actually slowing you down and where to focus so growth feels easier, not heavier. Tune in to hear the one system most business owners skip and why skipping it keeps them stuck in survival mode. You will hear more about: 1:48: The moment I realized my backend was holding my business back and how that shifted everything about the way I work 4:26: Why growth exposes every crack in your backend and how to recognize the warning signs before they cost you time, energy, and clients 6:46: The truth about why tools don’t fix messy processes and what to focus on before you invest in new software or team members 9:25: How the right systems turn you into a leader who guides the business instead of one who’s always putting out fires 11:09: A quick win challenge to help you see exactly where your process is breaking down and how to start fixing it today 14:10: How the Back Office POWER Checklist can help you identify your gaps and create a clear plan for sustainable growth  Related Episodes Mentioned: EP 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout EP 214 - Stop Hiring in Chaos: How to Delegate Successfully Resources Mentioned: 📋 Grab the Back Office POWER Checklist,  a fillable Google Doc, to help you quickly audit your back office, spot inefficiencies, and create a smoother, more efficient business! Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    16 min
  2. Coffee Chat Take 3: Why I Made My Health a Non-Negotiable and What It Taught Me About Business

    14 AGO

    Coffee Chat Take 3: Why I Made My Health a Non-Negotiable and What It Taught Me About Business

    Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, I’m pulling back the curtain on a boundary I reinforced this summer that changed more than just my energy levels.  It changed how I lead in my personal life and in my business. If you’ve been telling yourself “I’ll get to that later” when it comes to your own needs, this one’s for you. We’re talking about why I made my health a non-negotiable, what had to shift to make that happen, and how the lessons I’ve learned are directly impacting the way I run my business.  Spoiler: it has everything to do with support, structure, and sustainable growth and nothing to do with doing more. In this short but powerful episode, I’m showing you how investing in your own well-being isn’t just a personal win, it’s a leadership decision. If you’ve been craving more focus and clarity, but life and business feel too full to start, this is your invitation to reset. Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    5 min

  3. 7 AGO

    Why September Is the Best Time to Reset Your Business

    If your business feels messy behind the scenes or like it’s running you instead of the other way around, this episode is your chance to pause and reset! Whether you’re just getting started, in the thick of client work, or trying to rebuild after burnout, this episode will walk you through a refresh that’s rooted in clarity, not hustle. Most entrepreneurs wait for January to hit “reset,” but by then, you’re already tired and overcommitted. So today we’re going to talk about why I treat September like my January and how this one mindset shift transformed the way I plan, set goals, and build momentum. September is a chance to slow down, reflect on what’s working, and align your next steps with the season you’re actually in. So tune in to hear a practical, values-driven approach to reset your mission, refocus your goals, and clean up your backend so you can finish the year strong without having to restart from scratch. 3:23 – The moment I stopped chasing shiny objects and started treating September like the start of my year 6:16 – Why I shut down a financially successful business and how that season helped me reset with clarity and intention 8:31 - The scary investment that helped me discover my mission and build a business that is aligned with my values 12:44 – The three-step reset plan I revisit every year to realign my business with my mission and goals 16:31 – How to use the Back Office POWER Checklist to identify what’s holding your business back right now 17:38 – Why the POWER In Motion Jumpstart Session is the best place to begin if you’re ready to reset with support Related Episodes Mentioned: Episode 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout Resources Mentioned: 📋 Grab the Back Office POWER Checklist,  a fillable PDF, to quickly audit your back office, spot inefficiencies, and create a smoother, more efficient operation! 🧭 Feeling stuck behind the scenes? Let’s clear it up.  Book a POWER In Motion Jumpstart Session, a focused 60-minute strategy call where we’ll identify what’s holding your business back and map out a custom 30-day action plan. You’ll walk away with clarity, direction, and a plan to create a backend that’s finally in motion. Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    23 min
  4. Coffee Chat Take 2: Why Delegation Isn’t Working (And What to Do Instead)

    31 JUL

    Coffee Chat Take 2: Why Delegation Isn’t Working (And What to Do Instead)

    Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, we’re sitting down for a real talk about delegation. If you’ve hired help but still feel like you’re juggling everything yourself, this one’s for you. We’re unpacking a truth that might shift everything: Delegation isn’t failing. You’re just delegating without being correctly prepared. In this short but powerful episode, I’m talking about the real reason delegation often fails. And it has nothing to do with who you hired. Without the right systems, even the most skilled support person is left guessing. And that guesswork? It creates more stress, not less. So if you’re ready to stop spinning your wheels and start getting the help you actually need, this is your sign to slow down and start with clarity. Mentioned in this episode: Episode 138 - Mastering the Art of Delegation: Overcoming Disorganization and Reclaiming Control of Your Back Office Episode 166 - Two Solutions to Help You Stop Being the Bottleneck In Your Business Episode 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout Episode 214 - Stop Hiring in Chaos: How to Delegate Successfully Grab the Back Office POWER Checklist here. It’s your first step to building a business that supports you, not burns you out. Let’s Stay Connected: Follow @mindyourtimepodcast and @the_shannonbaker on Instagram Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    6 min

  5. 24 JUL

    Stop Hiring in Chaos: How to Delegate Successfully

    If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you! Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business to receive that help in a way that actually works. Without structure, even the most capable virtual assistant can’t succeed.  And without clarity, you’ll find yourself stuck in the same cycle: repeating tasks, chasing updates, and wondering why things still feel so heavy. So today, I’m pulling back the curtain on what really causes delegation to fail and it’s probably not what you think. It’s not about who you hired. It’s about what you dropped them into. You’ll hear how my client went from swearing off VAs altogether to creating a structured plan to bring on the right support with confidence. All because she took the time to prepare her backend with intention instead of rushing into another chaotic handoff. What we cover today: 2:43 – What a messy backend taught me about why delegation keeps breaking down 4:23 – Why hiring help without systems just creates more stress 5:41 – How the Back Office POWER Checklist shows you what’s really slowing you down 6:56 – What changed when Carla 2.0 stopped hiring from burnout and started preparing with intention 8:00 – How a clear plan made Carla confident about hiring again 10:02 – The mindset shifts that make delegation work and give you your time back  Resources Mentioned: 📋 Grab the Back Office POWER Checklist, a fillable Google Doc that will help you  quickly audit your back office, spot inefficiencies, and create a smoother, more efficient operations one system at a time! Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    14 min
  6. Coffee Chat Take 1: You’re Not Behind—You’re Building Without Support

    17 JUL

    Coffee Chat Take 1: You’re Not Behind—You’re Building Without Support

    Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it! In this first one, I’m sharing why I decided to start this series and offering a reminder that I know someone out there needs to hear: You’re not behind. You’re just building without the right support. If your business feels heavy, scattered, or like you’re always playing catch-up… it’s not a personal failure. It’s just time to build with more clarity, structure, and ease. These mini episodes are designed to give you a quick reset, a moment to pause, reflect, and take a breath before diving back into the day. Press play for today's 4-minute dose of encouragement! And if it resonates, share it with someone who might need the same reminder. Mentioned in this episode: Join the MY-T Society Systems & Sanity Suite and get the support you need Book your POWER In Motion Jumpstart Session Let’s Stay Connected: Follow @mindyourtimepodcast and @the_shannonbaker on Instagram Grab the Back Office POWER Checklist here. It’s your first step to building a business that supports you, not burns you out. Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    4 min

  7. 10 JUL

    How to Fix Your Backend and Go From Beach Panic to Beach Peace

    You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you? Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound familiar? In this episode, we’re challenging the hustle mentality and rewriting the narrative: you don’t need more hustle, you need better systems. I'm sharing the three-part strategy that helps you get out of the weeds and into your peace, so your business keeps growing even when you're out of office. Here’s what you’ll learn inside this episode: 5:05: Why time-blocking alone won’t save your summer (and what will)  7:51: How to build a flexible weekly plan using the 90-Day Goal-Setting Worksheets 9:29: How to build a flex like a morning or evening routine anchor your productivity and protect your peace 11:43: Why building basic systems is the first step to getting out of hustle mode and finally creating space to rest, recharge, and grow 14:19: How the MY-T Society Systems & Sanity Suite meets you exactly where you are and gives you access to the tools, structure, and support you need to build your systems without overwhelm 17:25 - How the POWER In Motion Jumpstart Session gives you a personalized 30-day action plan so you can finally make progress without the overwhelm of figuring it out alone This is not another episode about adding more to your to-do list. It’s about streamlining what you already do, on purpose. Related Episodes Mentioned: EP 210 - Make Your Business Work For You — So You Can Enjoy Summer Too EP 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout Resources Mentioned: 🔧 Ready to simplify your back office and finally feel in control? Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm. 🧭 Feeling stuck behind the scenes? Let’s clear it up.  Book a POWER In Motion Jumpstart Session, a focused 60-minute strategy call where we’ll identify what’s holding your business back and map out a custom 30-day action plan. You’ll walk away with clarity, direction, and a backend that’s finally in motion. Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    23 min

  8. 26 JUN

    The 6 Core Systems Your Business Needs to Grow Without Burnout

    Burnout isn’t a badge of honor. It’s actually a warning sign your business is missing something critical? You didn’t build your business to be the bottleneck, stuck in the day-to-day with no room to breathe. You built your business for freedom, to make a bigger impact, and for sustainable growth. But here’s the truth no one’s talking about: You can’t scale chaos. And no amount of hustle can replace systems with automation. So today we’re going to revisit the 6 core systems every business needs to grow sustainably without sacrificing your sanity or your life. Here's what we’re going to talk about today: 2:07: Why hustle isn’t a sustainable growth strategy and what to do instead. 5:03: How a client management system leads to better retention, more referrals, and a stronger brand with less effort 6:46: Why a digital central filing system is essential for productivity, security, and accessing documents on the go 7:43: How an online scheduling system helps you set boundaries, screen leads, and get paid with one simple link 8:56: Why a strong communication system builds trust externally and keeps internal operations running smoothly without endless emails 10:15: How a money management system helps you track finances, make smarter decisions, and avoid costly mistakes as you grow 11:14: Why separating your sales and marketing systems is key to attracting the right clients, building trust, and getting paid consistently 12:24: Why separating your sales and marketing systems is key to attracting the right clients, building trust, and getting paid consistently 13:48:  How the MY-T Society Systems & Sanity Suite can help you take action on your systems with support, structure, and a flexible way to get started Related Episodes Mentioned: EP 175 - Transform Frustrating Chaos with a Game-Changing Filing System EP 178 - How to Take Control with an Online Scheduling System and Boundaries EP 187 - Emergency Preparedness Strategies You Need to Protect Your Business EP 188 - How to Build an Effective Communication System to Unlock Sustainable Growth EP 191 - How to Unlock Financial Confidence with a Simple Money Management System EP 192 - How To Achieve Freedom & Growth With A Sales And Marketing System EP 210 - Make Your Business Work For You — So You Can Enjoy Summer Too Resources Mentioned: 🔧 Ready to simplify your back office and finally feel in control? Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm. Let me know your thoughts! Click here to send me a text. Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

    17 min
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Are you ready to break free from the chaos of running a business that feels like it’s running you? Welcome to The Mind Your Time Podcast, where we tackle the messy back end of your business so you can finally reclaim your time and energy. Whether you’re just starting your entrepreneurial journey or striving to grow beyond six figures, this podcast is your guide to building a business that enhances your life, not takes it over. Join me, Shannon Baker—a business operations strategist with over 20 years of experience—on a transformative journey to eliminate overwhelm, streamline operations, and create intentional systems that drive sustainable growth. Using my proven POWER in Motion framework, you’ll learn how to focus on what truly moves the needle in your business, get organized, take consistent action, and create space to refine and adapt for long-term success. Here’s the thing: your business isn’t just about creating income or leaving something behind—it’s about living your legacy. That means experiencing the fruits of your labor today while building a foundation for the future. It’s about designing a business that supports the life you want now, so you can spend more time doing what truly matters and less time buried in chaos. Imagine a business that doesn’t constantly demand your attention—a business that runs smoothly, delivers consistent results, and gives you the freedom to enjoy your life. That’s what we’ll build together. Through expert advice, real-life stories, and actionable insights rooted in my POWER in Motion framework, I’ll help you simplify your operations, strengthen your boundaries, and embrace self-care as a non-negotiable part of your strategy. Your business should serve you, not the other way around. If you’re tired of spinning your wheels, wearing too many hats, and sacrificing your well-being to keep things afloat, it’s time to make a change. This podcast is your roadmap to more freedom, more focus, and more intentional growth—on your terms. Subscribe now and join me every other week as we tackle the chaos, streamline your operations, and help you create the thriving business and fulfilling life you deserve.

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