Systems Saved Me®

Jordan Gill
  • 4.8 (102)
  • ENTREPRENEURSHIP
  • UPDATED WEEKLY

Entrepreneurship is meant to give you freedom and flexibility - but how does that actually happen? Systems of course! On the Systems Saved Me® podcast, each week top ranking podcast host and multi-million dollar business mentor Jordan Gill lifts the hood to show you behind the scenes of successful businesses with freedom at its core. This podcast features guest interviews, digestible strategies, and thought-provoking prompts for you to build a life-first business too. Follow Jordan @systemssavedme on Instagram for daily advice and strategies on building an online business. Subscribe to Systems Saved Me® Podcast and share the show with your biz besties!

  1. 2D AGO

    The Support System You Need to Scale: Why Hiring Isn’t Always the Fix

    In this follow up episode, business coach and system strategist Katelyn Hamilton returns to the Systems Saved Me podcast to break down why hiring isn’t always the answer to overwhelm. If you're scaling your business and thinking “I just need to hire someone”, pause before you post that job description. Katelyn shares how to assess what kind of support your business actually needs, the major differences between VA’s, OBMs, PMs, and her unique role of a Business Efficiency Partner, and how to build your team like you build your tech stack—with strategy and intention. If you're ready to create space, avoid burnout, and lead your business with more clarity and alignment, this episode is your roadmap. MORE ABOUT KATELYN: Katelyn's Website Katelyn's Freebie Katelyn's Facebook Katelyn's Instagram Katelyn's LinkedIn Katelyn's Threads TIMESTAMPS: 0:00 – Introduction to the episode and the mindset shift around hiring 2:14 – Katelyn explains why hiring isn’t always the solution to overwhelm 5:05 – Common mistake: Hiring support without understanding the real problem 8:42 – Real-life example: Restructuring team roles inside a social media agency 13:25 – Breaking down the differences between VAs, PMs, OBMs, and Business Efficiency Partners 20:16 – Why systems (not just people) are often the real bottleneck 24:40 – The origin of the “Business Efficiency Partner” role and when to hire one 31:04 – The importance of audits before adding to your team 36:11 – Final mindset shift: You can't scale chaos—structure + clarity equals freedom

    22 min

  2. 4D AGO

    AI as Your Silent Business Partner: 3 Ways I Use ChatGPT to Simplify My Business

    In this incredible episode, business coach and system strategist Katelyn Hamilton takes over the Systems Saved Me podcast to explore how AI can act as your silent business partner. Katelyn dives into the top three myths that keep entrepreneurs from using AI effectively—and debunks them with real, relatable examples. From building a brand-aligned messaging guide with ChatGPT to creating high-converting content and streamlining business strategy, she shares her exact prompts, tools, and methods. If you're ready to save time, simplify decision-making, and amplify your creativity (without losing your voice), this episode will open up a whole new way of working. MORE ABOUT KATELYN: Katelyn's Website Katelyn's Freebie Katelyn's Facebook Katelyn's Instagram Katelyn's LinkedIn Katelyn's Threads TIMESTAMPS: 0:00 – Introduction to Katelyn Hamilton and her journey from PR to business coaching and systems strategy 3:18 – How AI became a powerful addition to Katelyn’s business and why it’s not a tech-heavy episode 5:45 – The three biggest myths around AI—and why they’re holding business owners back 10:52 – Step 1: Building a brand-aligned messaging guide with ChatGPT 17:49 – How to train ChatGPT to sound like you and work like a true business partner 22:38 – Step 2: Creating content faster using messaging foundations and AI prompts 30:50 – Step 3: Using AI to test, refine, and build business strategy 36:35 – Real-life examples of AI helping with client responses, meal plans, trip planning, and even a new business launch

    17 min

  3. OCT 29

    Five Systems to Be Seen and Sought After

    In this follow-up episode, publicist and visibility strategist KJ Blattenbauer is back in the host seat to guide you through the five visibility systems every entrepreneur needs to go from “overlooked” to in demand. With signature wit and strategy, KJ unpacks how to build confidence through proof (not pep talks), the magic of a “message manual,” and how to document wins so you can replicate success on repeat. She also shares how to delegate visibility without losing your voice and the emotional system every founder needs to normalize being seen. If you're ready for recognition that’s sustainable, strategic, and rooted in systems—this episode is your blueprint. MORE ABOUT KJ: KJ's Website KJ's Freebie KJ's Instagram KJ's LinkedIn TIMESTAMPS: 0:00 – Jordan introduces KJ Blattenbauer and the episode’s mission: creating sustainable visibility. 1:48 – System 1: Why confidence starts with proof, not pep talks (and how to build your “proof of awesome” folder). 7:44 – System 2: How to clarify your brand story using the “message manual” framework. 16:52 – System 3: What to document in your “visibility vault” to repeat wins and learn from what didn’t work. 25:26 – System 4: Delegating visibility tasks without losing your voice, from pitch templates to press kits. 33:34 – System 5: How to emotionally normalize being known and manage visibility with boundaries and self-trust. 41:40 – Recap of all five visibility systems and a challenge to choose one to start this week.

    32 min

  4. OCT 27

    Press-Ready in 30 Days: The Sustainable Visibility Framework

    In this tactical episode, PR mentor and founder of Hearsay PR, KJ Blattenbauer, takes over the Systems Saved Me podcast to debunk the myth that public relations is only for celebrities or corporations with massive budgets. She reveals five simple and scalable PR systems any small business owner can implement to become “press ready” without chaos or burnout. From crafting a sticky hook to building a pitch template and creating a consistent visibility habit, KJ breaks it all down in a way that’s doable, not daunting. If you’re ready to go from “invisible” to “featured in Forbes,” this episode gives you the roadmap. MORE ABOUT KJ: KJ's Website KJ's Freebie KJ's Instagram KJ's LinkedIn TIMESTAMPS: 0:00 – Jordan Gill introduces guest host KJ Blattenbauer and the episode’s mission to simplify PR for entrepreneurs. 2:04 – KJ debunks the myth that PR is only for big brands, with a powerful example of a gluten-free bread maker. 5:38 – PR System 1: How to write a sticky hook that sells (with a repeatable formula). 11:20 – PR System 2: What your media bio really needs—and how to keep it ready at all times. 16:56 – PR System 3: Photo library must-haves (and why your images need to be media-ready). 22:42 – PR System 4: The ultimate pitch template structure to save time and reduce overwhelm. 29:49 – PR System 5: Why consistency is the secret to PR momentum—and how to build your visibility habit. 35:57 – Recap of all five systems and a challenge to pick one to implement this week.

    22 min

  5. OCT 22

    A Strategic Design System: The Secret Sauce Your Business Needs

    In this insight-packed episode, digital marketing strategist and designer Royah Loie returns to the Systems Saved Me podcast to reveal why your brand’s visuals might be the silent killer of your conversions. Royah pulls back the curtain on the psychology of design, sharing real-world examples and practical strategies that show how improving your branding—not your offer—can lead to double (or even triple) the results. If you’ve ever felt like your offer looks amazing on paper but still isn’t converting, this episode will help you bridge the gap between your value and how it’s visually communicated. Prepare to rethink how your brand shows up online. MORE ABOUT ROYAH: Royah's Website Royah's Freebie (Use code: SYSTEMS) Royah's Facebook Royah's Instagram Royah's LinkedIn Royah's YouTube TIMESTAMPS: 0:00 – Introduction: Royah Loie takes over to explore the impact of design on conversions and client trust. 2:01 – A relatable client-losing scenario: Why cohesive visuals matter more than we realize. 5:15 – Royah’s background and how she went from doula to digital designer and marketing strategist. 9:32 – What makes design strategic (not just pretty) and why it’s key for high-ticket conversions. 13:47 – Psychology of design: how colors, fonts, and consistency affect trust and buying behavior. 18:02 – Real-life case studies: businesses that doubled leads or cut ad costs just by redesigning. 23:10 – Step-by-step tips for elevating your branding today: audits, brand boards, templates, and testing. 29:40 – The ROI of user experience design and the surprising conversion data behind simple pages.

    17 min

  6. OCT 20

    The 12 Tools (& One System) You Need to Protect Your Business

    In this incredible episode, digital marketing strategist and web designer Royah Loie takes over the Systems Saved Me podcast to share the essential—but often overlooked—basics of online business security. Royah walks through a real-world hacking scenario that’ll make you rethink your setup, then breaks down the 12 critical tools every business owner needs to protect their income, data, and peace of mind. If you’ve ever felt a twinge of panic about what would happen if your business got hacked, this episode is for you. Get ready to learn how to layer your protection, compartmentalize your digital life, and take small but mighty steps toward locking down your systems. MORE ABOUT ROYAH: Royah's Website Royah's Freebie Royah's Facebook Royah's Instagram Royah's LinkedIn Royah's YouTube TIMESTAMPS: 0:00 – Introduction: Jordan Gill hands the mic to Royah Loie, who sets the stage with a chilling hacking scenario. 2:30 – Royah shares her background and why business security is more important than ever for entrepreneurs. 5:42 – Why hackers target small businesses and the #1 mindset shift entrepreneurs need around security. 7:15 – Tool #1: VPNs—what they are, why they matter (even at home), and which ones to try. 10:52 – Tool #2–4: 2FA alternatives, physical laptop safes, and USB data blockers for remote work safety. 15:41 – Tool #5–7: Privacy screen filters, encrypted email (Proton Mail), and the power of email aliases. 21:08 – Tool #8–10: Google Workspace security perks, virtual credit cards, and CAPTCHA for your site. 26:13 – Tool #11–12: WordPress risks vs. managed platforms, and why physical alarm systems still matter. 29:00 – Final tips: How to set up a recurring “Business Protection Day” to stay on top of it all.

    17 min

  7. OCT 15

    3 Process Fixes That Rescue Hidden Revenue in Your Business

    In this episode of the Systems Saved Me podcast, guest host Selma Dawelbeit, founder of Syswell Consulting, returns to expose the hidden ways your business could be leaking revenue even when sales look solid on the surface. Selma breaks down three process fixes that unlock what she calls "hidden revenue” by eliminating common sources of waste like slow approvals, murky team handoffs, and inconsistent operations. You’ll learn how to optimize before you automate, spot the root causes behind cash leaks, and use AI to amplify success not chaos. Packed with real-world examples and actionable steps, this episode is your roadmap to rescuing revenue without adding more tools, people, or budget. MORE ABOUT SELMA: Selma's Website Selma's Freebie Selma's LinkedIn Selma's YouTube Selma's X TIMESTAMPS: 0:00 – Intro: Why more resources aren’t the answer when revenue feels leaky 3:06 – The 3 categories of hidden revenue loss in your business 5:27 – Why automating a broken process just makes bad results faster 7:42 – Fix #1: Clarify handoffs (and why roles must be crystal clear before automating) 12:10 – Fix #2: Remove bottlenecks by identifying process constraints 17:40 – Fix #3: Standardize success so your team and your AI can replicate what works 23:04 – Your 4-step roadmap for fixing broken processes before layering on AI 27:30 – Final thoughts + how to grab Selma’s free Revenue Rescue Audit

    17 min

  8. OCT 14

    5 Whys in 15 Minutes: How to Fix the Real Problem in Your Business

    In this next episode, Selma Dawelbeit, founder and CEO of Syswell Consulting, takes over the Systems Saved Me podcast to introduce one of her go-to diagnostic tools: The 5 Whys. With her Lean Six Sigma Black Belt expertise, Selma unpacks how most business problems are actually rooted in broken processes, not broken people. From tackling scope creep to fixing cash flow issues and speeding up proposal processes, Selma walks through real-world examples that show exactly how the 5 Whys uncover the true causes behind bottlenecks. She also explains why slapping AI on a broken process just scales chaos and how to fix the foundation first. If you're ready to ditch the band-aid fixes and finally solve the right problem, this episode is your starting line. MORE ABOUT SELMA: Selma's Website Selma's Freebie Selma's LinkedIn Selma's YouTube Selma's X TIMESTAMPS: 0:00 – Welcome + Why business problems are rarely tech issues 2:08 – What the 5 Whys is and why it's Selma’s favorite diagnostic tool 4:31 – Symptoms vs. root causes and why shiny tools don’t fix broken systems 6:55 – The truth about AI: It automates whatever you give it—good or bad 9:20 – Story #1: Solopreneur struggles with late invoices and cash flow 13:42 – Story #2: Sales team loses deals due to slow proposal process 18:33 – Step-by-step: How to run your own 5 Whys session in 15 minutes 23:17 – Final advice: Process first, then tech — and how to get started

    11 min
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Trailer

4.8
out of 5
102 Ratings

About

Entrepreneurship is meant to give you freedom and flexibility - but how does that actually happen? Systems of course! On the Systems Saved Me® podcast, each week top ranking podcast host and multi-million dollar business mentor Jordan Gill lifts the hood to show you behind the scenes of successful businesses with freedom at its core. This podcast features guest interviews, digestible strategies, and thought-provoking prompts for you to build a life-first business too. Follow Jordan @systemssavedme on Instagram for daily advice and strategies on building an online business. Subscribe to Systems Saved Me® Podcast and share the show with your biz besties!

Information

  • Creator
    Jordan Gill
  • Years Active
    2016 - 2025
  • Episodes
    488
  • Rating
    Clean
  • Copyright
    © 2016-2025 Systems Saved Me® All Rights Reserved.
  • Show Website
    Systems Saved Me®

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