Artificial Intelligence: Top useful tools

Andres Diaz
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Welcome to the podcast where you discover, test, and master the AI tools that truly make a difference. Every week, we bring you the latest and most powerful artificial intelligence tools, explain how they work, and show you how they can make your life easier, faster, and more productive. 🔹 Want to create content in minutes? We'll tell you how.🔹 Need to automate boring tasks? We've got the solution.🔹 Looking for AI that really helps your business? We'll explain it step by step. No unnecessary jargon. Just useful, practical, and ready-to-use tools. 🎧 Listen now and start making the most of AI like a pro. 🚀

  1. 2025. 12. 13.

    AI-powered Zapier: Does it connect forms, emails, and spreadsheets in 10 minutes?

    Summary: - The episode by Andrés Díaz explores using Zapier with AI to automate data flow from forms to a spreadsheet and send personalized emails in minutes, creating automatic lead capture, responses, and logging in Google Sheets. - Zapier with AI combines the automation engine with AI features (AI Actions, Interfaces, Tables, Canvas) to generate suggested workflows and enrich data (classification, summaries, data extraction) while connecting with Google Forms, Gmail, and Google Sheets. - Three-step plan: - Map the data path: choose a form, decide where data goes (a spreadsheet with clean columns), and determine the email content (welcome, agenda, coupon). - Build the automation with the AI generator: create with AI, define the trigger (e.g., form submission), map fields to columns, and optionally add AI steps to enrich data (e.g., classify lead interest, summarize long answers). - Customize the welcome email: use dynamic fields, add links, set filters and paths, and consider delays for timing. - Shortcuts and features: use Zapier Interfaces to build forms connected to Tables or Sheets, Canvas to design processes, and Email Parser to extract data from incoming lead emails. - Recent improvements: AI Actions allow conversational tasks in authorized apps; AI generator improves templates/mappings; built-in AI steps translate, clean text, and detect sentiment. - Free plan strategy: since it supports only single-step automations, split into two automations (form-to-sheet and then new-row-to-email) and upgrade later as needed. - Testing and reliability: run test submissions, review run history for inputs/outputs and warnings, secure sheets with fixed headers and a date column, and use find-or-create to avoid duplicates. - Extending to sales: add steps to create a CRM contact, create follow-up tasks, and use a digest for daily summaries; alert internal chat for hot leads. - Self-check and takeaway: ensure form validation, clean sheet columns, and a valuable welcome email; automation saves time and builds trust. - Trends to apply now: onboarding emails, Google Forms–Sheets linking, personalized auto-responses, AI lead classification, and creating forms with Interfaces without coding; try it for under an hour to reduce errors. - Practical invitation: define the workflow objective, design the form, prepare the sheet and email, and let Zapier with AI assemble the pieces; you’ll feel relief from automation. - Contact: thanks for listening; subscribe, review, or share; reach out at the provided email. Remeber you can contact me at andresdiaz@bestmanagement.org

    7분

  2. 2025. 12. 06.

    HeyGen: Translation and dubbing of lip-synced videos?

    Here’s a concise summary of the episode: - HeyGen is an AI video platform that translates and lip-syncs your video into multiple languages while preserving your voice timbre and natural mouth movements, avoiding obvious, mis-timed subtitles. - It works by recording your voice, transcribing and translating it into a chosen language, synthesizing a matching voice, and adjusting lips to sync with the new audio (based on viseme-to-phoneme mapping). - The step-by-step workflow: pick a clean-audio video, upload and select original language, choose target language/accents, review and correct the transcript, pick or clone a voice, enable lip-sync, preview for natural consonants, and export. - Practical tips: slow the original narration a bit, account for longer translations, add pauses between ideas, avoid untranslatable humor, and add auto-subtitles in the new language. - Ideal use cases: educational localization (courses for multiple markets), e-commerce product/video localization, internal support/HR communications, and creators expanding internationally. - Recent developments: higher quality synthetic voices, steadier lip-sync, better language detection in multi-speaker clips, and translations that preserve tone and intent. - Current challenges: local humor, wordplay, specialized jargon, loud audio, and videos with multiple speakers; fixes include separate audio tracks, a style guide, and native-language review. - Ethics and rights: obtain informed consent for cloning voices/images, document how the clone is used, and be transparent with clients; clear communication builds trust. - Immediate action plan: choose a short (about 2 minutes) video, set a clear objective for multilingual reach, prepare a glossary, translate into two languages, preview/fix, publish with subtitles, and solicit audience feedback. - Surprising takeaway: well-localized existing content can outperform new filming; you don’t need a big studio—just a repeatable process. - Marketing and optimization tips: create thumbnails/titles in the target language and use SEO keywords like “automatic video translation,” “lip-synced dubbing,” “voice cloning,” and “content localization.” - Thought-provoking question: if a competitor fully dubs your tutorial in several languages, who wins the international audience first? Remeber you can contact me at andresdiaz@bestmanagement.org

    7분

  3. 2025. 10. 11.

    Gemini in Gmail: impeccable emails without writing?

    Summary: - The episode introduces Gemini in Gmail, Google’s AI assistant integrated into the inbox to draft, reply, summarize threads, adjust tone, translate, and turn email chaos into action. In 2024, features were consolidated as Gemini for Workspace and Gemini Advanced for personal accounts with Google One AI Premium. - Activation: personal accounts require Google One AI Premium; Workspace admins must enable Gemini for Workspace. The Gemini button appears in compose windows (and a side panel for Workspace), with “Summarize with AI” in long threads. - How to prompt effectively: use five elements—Who, Objective, Tone, Length, Key elements. Example prompts show specifying recipient, goal, tone, word limit, and essential details. - Draft refinement: after generating a draft, you can shorten/expand, adjust tone, convert to bullets, proofread, or translate. - Handling long threads: summarize key points first, then request a concise reply that confirms scope, asks for a document, and proposes a meeting; tweak and send. - Newsletters and multi-send: draft a consistent announcement and then apply Gmail layouts; create a prompt library of templates (prospecting, follow-ups, complaints, events, thank-you notes) to save as Gmail templates. - Automation with filters: create filters that trigger initial response drafts; review before sending (80% automated, 20% supervised). - Privacy and security: Workspace data isn’t used to train external models; be cautious with sensitive data in prompts; verify names, dates, and figures. - Recent updates: Gemini button visible in compose and thread sidebar with actionable prompts; mobile/web summaries; finer controls for tone and length. - Time-saving angle: even small improvements can save substantial time; a quick example shows potential gains from using AI drafting. - Practical recipes: post-meeting follow-ups, escalation emails, and concise sales emails with templates and tone guidance. - Quick-start shortcut: generate catchy subject lines when you’re stuck; tailor with personality by adding metaphors, anecdotes, or distinctive closings. - Personalization tip: add a closing line that invites a reply without pressure to stand out. - 10-minute challenge: activate Gemini, create 3 templates, and send a real email using one while requesting two tone/clarity improvements. - Episode goal: have Gemini activated, templates ready, and a clear workflow to draft, summarize, and respond better. - Final tip: if unsure, request converting an email into a to-do list with suggested dates for actionable planning. - Closing: invitation to subscribe or give feedback, with contact info for inquiries. Remeber you can contact me at andresdiaz@bestmanagement.org

    8분

  4. 2025. 10. 04.

    Runway: AI-powered video editing in seconds

    Summary: - The episode introduces Runway, an AI-powered video editing platform that acts like a co-pilot to speed up editing. - Core capabilities include smart cuts that track movement, object removal with plausible background fill, background replacement without green screens, and automatic color and luminance matching for consistency. - Text-to-video generation allows creating scenes from instructions, enabling rapid prototyping of concepts like teasers or event recaps. - Getting started: create an account, start a project, upload clips, and apply AI tools (smart crop, object removal, color correction) with adjustable preview controls. Always save the original files. - Practical workflow suggestion: cut to action, remove distractions, swap backgrounds, color-correct for cohesion, add transitions, and export in 4K. - Benefits highlighted: faster editing, templates and prebuilt scenes for consistent style (documentary, corporate, social), and a smoother learning curve with style guidance. - Recent updates noted: improved color editing and object removal, fewer artifacts, faster 4K/60fps exports, and rhythm- and narrative-based scene detection for smarter cuts and transitions. - Ethical guidance: AI should augment vision, not replace it; review decisions, respect copyrights, be transparent about AI-generated content, and follow platform policies. - Metaphor: AI as a skilled editing partner that offers strong options while leaving final human control and storytelling to the editor. - Goals and exercises: provide a clear path to efficient, creative Runway edits; a quick exercise suggests focusing on clarity, style, or dynamism through a small test clip. - Invitation to share feedback or questions about AI-generated content and to consider the broader creative potential of AI in video. - Closing: thanks, call to subscribe, and contact information for the host. Remeber you can contact me at andresdiaz@bestmanagement.org

    6분

  5. 2025. 10. 04.

    Microsoft 365 Copilot: Automate tasks and boost your productivity

    Summary: - Microsoft 365 Copilot is an AI assistant integrated into the Microsoft 365 suite to automate tasks and boost productivity. It works across Word, Excel, PowerPoint, Outlook, and Teams, helping with drafting, summarizing, organizing, and generating content while preserving the user’s judgment and style. - It draws ideas from your documents, emails, and cloud projects using machine learning, and can operate synchronously across apps to maintain consistency in reports, slides, and follow-up emails. - Key capabilities include: taking meeting notes and assigning tasks in Teams; drafting emails and managing calendars in Outlook; analyzing data and suggesting charts in Excel; generating coherent slides from notes in PowerPoint; and creating drafts or outlines in documents. - Security and governance are emphasized: you can control what content the AI processes, tailor responses to your corporate tone, set usage limits, and ensure data remains under your control. - How to start: verify your subscription includes Copilot and that IT has enabled it; turn on the AI assistance panel; request in natural language; define desired outcomes (format, tone, detail); review and adjust; save or share; and consider simple automation workflows (e.g., turning client emails into daily reports and follow-ups). - Practical prompts and scenarios are provided for emails, documents, spreadsheets, presentations, and meetings, plus ideas to automate routine processes like turning meeting notes into slides or summaries. - The episode encourages trying a step-by-step example with your own notes and invites listeners to engage by sharing examples and feedback. It ends with contact information for further questions or collaboration. Remeber you can contact me at andresdiaz@bestmanagement.org

    6분

  6. 2025. 09. 27.

    Descript: AI-powered audio editing for more efficient podcasts.

    - Descript is an AI-powered audio editing platform that combines transcription, text-based editing, and voice improvement to speed up podcast production. - Key idea: edit audio by editing the transcript—delete or move words to adjust the audio, making post-production faster and more narrative-focused. - Core features: automatic transcription (including Spanish), text-based editing, keyword search, filler-word removal, scene reordering by moving paragraphs, and voice improvements (noise removal, reverberation reduction, vocal enhancement). Studio Sound offers professional-sounding audio without full studio gear. - Video support: can stitch audio and video for promotional clips and platform-specific versions to boost reach. - Workflow and templates: templates for recurring episodes guide the process (script, recording, transcription, editing, review, export). - What’s new: better multilingual transcription accuracy (notably Spanish), faster auto-editing for filler removal and scene reordering, stronger ethics/controls around synthetic voice, improved exports and podcast distribution templates. - Practical steps: import recording, generate transcript, mark segments and remove fillers, reorder scenes by paragraphs, apply voice enhancements, use Overdub cautiously for minor tweaks, export for editing/publishing. - Collaboration and teams: multiple people can work on the same transcript, leave comments, and avoid version conflicts. - Objective and benefits: transform audio editing into text editing to boost productivity, deliver high-quality episodes with less delay, and maintain consistency across episodes and platforms. - Engagement prompts: invites listeners to consider where text-based editing would help their workflow and suggests trying a step-by-step tutorial in a future episode. - Contact reference: the episode repeatedly encourages reaching out for more information or inquiries. Remeber you can contact me at andresdiaz@bestmanagement.org

    6분

  7. 2025. 09. 20.

    Canva AI: Design in minutes with smart templates

    Summary: - The episode introduces Canva AI and its smart templates that predefine colors, typography, and layout based on your goal, enabling fast, professional designs. - Steps highlighted: - Pick a smart template for formats like social media, presentations, or posters; AI suggests variations and reflows as you adjust elements. - Customize with a few clicks by replacing text and logos; AI suggests sizes and spacing for different platforms. - Use AI image and content generation (text-to-image, style tweaks, copy improvements for tone and CTA) to align visuals with your brand. - Rely on intelligent palettes and styles that analyze your brand (and honor a brand kit) to maintain consistency across formats. - Publish and export easily, adapting designs for multiple networks and formats with high-resolution exports and automatic adjustments. - Background and updates: Canva, founded in 2012, now supports collaborative editing, smarter design suggestions, and accessibility features. - Practical tips: define a goal, generate multiple image variations, adapt a series across formats while preserving identity, ensure copy rhythm and CTA clarity, and export in different ratios for testing. - Accessibility and future: no programming knowledge required; a future AI copilot could propose ideas, fix errors, and optimize assets. - Challenge and engagement: create three Canva AI versions for Instagram, Facebook, and LinkedIn to compare effectiveness; listeners are invited to share results. - Closing: Canva continues to innovate; subscribe and contact andresdiaz@bestmanagement.org for inquiries or advertising. Remeber you can contact me at andresdiaz@bestmanagement.org

    5분

  8. 2025. 09. 13.

    Midjourney: Professional images in seconds with no design hassles.

    Summary of the text: - The episode introduces Midjourney as a fast, web-based image generation platform that turns written prompts into professional images suitable for brands, social media, and products. - How it works: join Discord, use /imagine with a clear, specific prompt, receive four variants in seconds, then upscale or refine to create more targeted versions. - Practical start steps: join Midjourney’s Discord, craft a specific Spanish prompt with details on lighting, color, composition, and aspect ratio, review options, upscale, and save at high resolution. - Effective Spanish prompts cover goals/audience, aspect ratio, lighting/texture, art style/effects, and colors/mood. - Fun facts: a single image can influence campaigns, variants help test moods, and the AI understands abstract concepts through adjectives and spatial relations. - Maximizing business results: define each image’s purpose, maintain brand consistency, produce multiple versions, upscale for final use, and lightly edit in your preferred software. - Practical example: prompts a LinkedIn post describing a service to illustrate capturing brand essence. - Contact information for podcast promotion and updates on Midjourney. - Recent updates highlighted: more realistic textures/shadows, clearer style direction, faster delivery, expanded aspect ratios, and improved safeguards. - Attention-grabbing phrases and questions to boost listener interaction about image needs, realism vs. artistry, and brand consistency. - Episode objectives: demonstrate quick access to professional images without design skills, encourage Spanish prompts, and show how to combine images with editing tools for branding. - Final reminders: start with a concrete prompt, review variants, upscale for final use, and ensure brand coherence across materials. - Closing notes encourage subscribing, feedback, and sharing, with ongoing contact details. Remeber you can contact me at andresdiaz@bestmanagement.org

    6분
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Welcome to the podcast where you discover, test, and master the AI tools that truly make a difference. Every week, we bring you the latest and most powerful artificial intelligence tools, explain how they work, and show you how they can make your life easier, faster, and more productive. 🔹 Want to create content in minutes? We'll tell you how.🔹 Need to automate boring tasks? We've got the solution.🔹 Looking for AI that really helps your business? We'll explain it step by step. No unnecessary jargon. Just useful, practical, and ready-to-use tools. 🎧 Listen now and start making the most of AI like a pro. 🚀

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