Events: demystified Podcast

Anca Platon Trifan
Events: demystified Podcast

Explore the ever-changing world of events and technology with host & producer, Anca Platon Trifan, CMP, WMEP . From demystifying the complexities of AV and AI, to sharing AI-driven productivity hacks, AV production tips, essential mental, physical and emotional #fit4events strategies, this podcast ensures you’re equipped with the knowledge to thrive at the intersection of event technology, production and well-being. Sponsored and Produced by Tree-Fan Events Production.

  1. 177: Sustainable Event Planning: Strategies for a Greener Future ft Alycia Drube

    APR 4

    177: Sustainable Event Planning: Strategies for a Greener Future ft Alycia Drube

    In this episode of the 'Events Demystified' podcast, host Anca Platon Trifan dives deep into the topic of sustainable events with special guest Alycia Drube, founder of Positive Impact Event Consulting. They explore actionable insights and strategies for event planners to minimize environmental footprints while delivering impactful experiences. Alycia shares her expertise in eco-friendly event practices, offering tips on integrating sustainability into events, measuring impact, and creating emotional connections with attendees. This informative discussion also touches on the importance of transparency, collaboration with vendors, and the role of storytelling in promoting sustainability in the event industry. 🔍 Topics Covered: 00:00 Introduction to Sustainable Event Planning01:57 Meet Our Expert Guest: Alycia Drube03:42 Challenges and Realities of Sustainable Events06:39 Actionable Tips for Event Planners10:09 The Importance of Internal Communication13:35 Economic and Social Responsibility in Events21:57 Engaging Attendees in Sustainability Efforts28:16 Overcoming Overwhelm in Sustainable Practices30:46 Creating New Standards for Event Sustainability31:59 Measuring and Reducing Event Waste34:57 The Power of Storytelling in Sustainability42:09 Leveraging Data for Sustainable Events49:13 Innovative Approaches to Reduce Event Waste49:39 Collaborating with Vendors for Creative Solutions52:55 Final Thoughts and Encouragement GUEST BIO Alycia Drube is the founder of Postive+Impact Event Consulting, a business coaching and consulting company focusing on empowering small and medium size event businesses with tools and strategies to ease into more consistently sustainable impact. Alycia is a certified Sustainable Event Professional through the Event Industry Council program. She is sharing group courses, personalized consulting, and lots of open-source videos to make access easier for our whole industry. With a background in entrepreneurship and small business management Alycia has dived in headfirst with her love of events and the event industry. She envisions a future where planners and producers use their knowledge to lead their teams and clients toward a more manageable and sustainable future. Connect with our Guest at the links below: Alycia Drube’s LinkedIn: https://www.linkedin.com/in/alycia-drube/Company Website https://alyciadrube.com/positiveimpacteventconsultingCompany LinkedIn https://www.linkedin.com/company/positive-impact-event-consulting/YouTube: https://www.youtube.com/@PositiveImpactEventConsulting Connect with your Podcast Host at the links below: Speaker website: https://ancaplatontrifan.me/LinkedIn: ⁠https://www.linkedin.com/in/ancatrifan/⁠Instagram: ⁠https://www.instagram.com/anca.platon.trifanInstagram: https://www.instagram.com/fit.mindful.maven/Instagram: https://www.instagram.com/eventsdemystifiedpodcast/

    58 min
  2. 176: AI, Innovation, and the Future of Pharma Meetings ft. Pierre Metrailler

    MAR 28

    176: AI, Innovation, and the Future of Pharma Meetings ft. Pierre Metrailler

    In this episode of the Events Demystified Podcast⁠, host Anca Platon Trifan, CMP, WMEP⁠ sits down with Pierre Metrailler, CEO of SpotMe and Onomi, to discuss the current landscape and future of pharma event technology. They talk about the inefficiencies in current event methodologies, the integration of AI and automation, and the importance of education and engagement in medical meetings. Pierre also shares his personal journey and extensive experience in transforming pharma customer engagement through innovative technology solutions. Key takeaways include the importance of moving beyond traditional models to more interactive and engaging formats, the crucial role of compliance, and the potential of AI to reshape the industry. Don't miss this essential conversation for anyone involved in the pharma or life sciences space. GUEST BIO Pierre Metrailler is an event technology pioneer with over 20 years of experience. After joining SpotMe in 2001, he expanded the company's vision from hardware-based networking devices to comprehensive event engagement solutions. He led the company's transformation to a SaaS platform in 2011, with a strong focus on enterprise customers. As CEO since 2016, Pierre has pursued a CRM-first strategy and addressed critical industries' unmet needs, launching Onomi, a customer engagement platform for life sciences. He holds degrees from the Swiss Federal Institute of Technology, Lausanne and INSEAD. 🔍 Topics Covered: 00:00 Introduction: Pharma Event Spending 01:51 Meet the Innovator: Pierre Metrailler 03:19 Pierre's Adventurous Spirit and Leadership Lessons 06:31 The Journey of SpotMe 10:02 Leadership Insights: The Salt Shaker Theory 15:11 Understanding Pharma Meetings 21:28 The Evolution of Pharma Meetings 29:07 A Memorable Event Experience 30:34 Challenges in Adopting New Technologies 32:54 Compliance in Pharma Events 35:21 Innovative Solutions for Pharma Meetings 42:23 The Role of AI in Pharma Events 45:55 Introducing Onomi: Streamlining Pharma Events 53:36 Advice for Pharma Event Planners 55:52 Conclusion and Final Thoughts Connect with our Guest at the links below: Pierre Metrailler’s LinkedIn https://www.linkedin.com/in/pierremetrailler/ Connect with your Podcast Host at the links below: Speaker website: https://ancaplatontrifan.me/LinkedIn: ⁠https://www.linkedin.com/in/ancatrifan/⁠Instagram: ⁠https://www.instagram.com/anca.platon.trifanInstagram: https://www.instagram.com/fit.mindful.maven/Instagram: https://www.instagram.com/eventsdemystifiedpodcast/Follow the podcast on Spotify, and/or Instagram, LinkedIn page, and our YouTube page to stay updated on the latest episodes, behind the scenes reels, and join the conversation. “Events: demystified” Podcast is brought to you by Tree-Fan Events, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events. ⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music.

    58 min
  3. 175: Navigating the Gap Between Event Expectations and Reality ft. Emee Pumarega

    MAR 14

    175: Navigating the Gap Between Event Expectations and Reality ft. Emee Pumarega

    In this episode of the Events Demystified podcast, host Anca Platon Trifan discusses the gap between expectations and reality at industry events with guest Emee Pumarega, a seasoned event planning professional and founder of EJP Events, shares her insights from over two decades of experience in designing inclusive and creative events. The conversation covers the common disconnects between what attendees expect and what they actually experience at events, as well as actionable strategies to bridge these gaps. Highlights include discussions on sustainability, inclusivity, and the importance of experiencing the host city. Emee also shares her unique perspective as an urban cycling advocate and offers tips on how event planners can create more meaningful and accessible experiences for all attendees. 00:00 Introduction to Expectations vs. Reality in Events 02:12 Meet Our Expert Guest: Emee Pumarega 02:50 Emee's Passion for Urban Cycling and Sustainability 03:40 Diving into the Industry Events Gap 04:12 The Brompton Bike: A Sustainable Travel Solution 06:58 Challenges and Logistics of Traveling with a Bike 13:00 The Disconnect Between Expectations and Reality 14:07 Top Three Disconnects in Industry Events 22:39 Addressing the Disconnects: Practical Solutions 28:35 The Multiplier Effect in Accessibility 29:19 Dietary Considerations in Event Planning 30:06 Personal Experiences and Event Planning Challenges 34:12 Strategies for Inclusive Event Planning 50:33 The Role of Technology in Event Planning 54:06 Conclusion and Future Vision for Events -------------------------------------------------------------- Sponsored and Produced by Tree-Fan Events LLC. Discover the future of events: https://ai.treefanevents.comLet's change the way we plan, produce, and experience events together! -------------------------------------------------------------- Connect with your Podcast Host at the links below: LinkedIn: ⁠⁠⁠https://www.linkedin.com/in/ancatrifan/ ⁠⁠⁠Instagram: ⁠⁠⁠https://www.instagram.com/treefan_events/⁠⁠⁠ Instagram: ⁠⁠https://www.instagram.com/eventsdemystifiedpodcast/⁠⁠ Instagram: ⁠⁠https://www.instagram.com/fit.mindful.maven/ ⁠⁠--------------------------------------------------------------⁠⁠⁠⁠⁠⁠ Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠------------------------------------------------------------⁠⁠ “Events: demystified” Podcast ⁠⁠is brought to you by ⁠⁠Tree-Fan Events⁠⁠ LLC, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

    53 min
  4. 174: Corporate AV Event Production & Your Event's Impact ft Evan Babins

    FEB 28

    174: Corporate AV Event Production & Your Event's Impact ft Evan Babins

    Join host Anca Platon Trifan as she demystified the world of corporate event production with Evan Babins, an Event Production Manager at Scotiabank. With over a decade of experience, Evan shares invaluable insights on optimizing partner relationships, sponsorship management, and innovative event strategies. Discover Evan's remarkable journey and key lessons from a high-stakes event in Germany, learn effective strategies for building strong vendor-partner relations, and explore creative ideas to make your next trade show or conference stand out. Whether you're an event professional or looking to elevate your events, this episode is packed with practical advice and inspiring stories. 00:00 Introduction to Corporate Event Production 02:01 Meet Our Guest: Evan Babins 03:19 A Memorable Event Production Challenge 05:08 The Importance of Vendor Networks 06:35 Dealing with Event Production Stress 11:49 Building Strong Vendor Partnerships 18:48 Maximizing Event Sponsorship ROI 28:55 Navigating Trade Shows and Conferences on a Budget 30:41 Innovative Ideas for Event Layouts 32:50 The Roller Skating Rink Success Story 36:39 Logistical Challenges in Event Production 45:40 Balancing Event Management with Personal Wellbeing 52:19 Connecting with the Event Community --------------------------------------------------------------Sponsored and Produced by Tree-Fan Events LLC.Discover the future of events: https://ai.treefanevents.comLet's change the way we plan, produce, and experience events together! --------------------------------------------------------------Connect with your Podcast Host at the links below: LinkedIn: ⁠⁠⁠https://www.linkedin.com/in/ancatrifan/ ⁠⁠⁠Instagram: ⁠⁠⁠https://www.instagram.com/treefan_events/⁠⁠⁠ Instagram: ⁠⁠https://www.instagram.com/eventsdemystifiedpodcast/⁠⁠ Instagram: ⁠⁠https://www.instagram.com/fit.mindful.maven/ ⁠⁠--------------------------------------------------------------⁠⁠⁠⁠⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠------------------------------------------------------------⁠⁠ “Events: demystified” Podcast ⁠⁠is brought to you by ⁠⁠Tree-Fan Events⁠⁠, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

    55 min
  5. 173: LIVE from Rainfocus INSIGHT '25 Conference ft Mary Davidson & Liz Lathan

    FEB 24

    173: LIVE from Rainfocus INSIGHT '25 Conference ft Mary Davidson & Liz Lathan

    Join Anca Platon Trifan as she recaps the Rainfocus INSIGHT Conference, sharing key highlights and fresh perspectives. Featuring spontaneous guest appearances from Mary Davidson of the Better Events Podcast and Liz Lathan, co-founder of Club Ichi. They discuss their first impressions, unexpected takeaways, and offer valuable feedback to improve future events. Key sessions, immersive experiences, and innovative technologies like Voxo are explored, alongside reflections on networking, session dynamics, and event logistics. Tune in for a comprehensive overview of this elevated user conference! 00:00 Introduction and Conference Overview 01:59 Meet the Guests: Mary and Liz 02:45 First Impressions of Rainfocus Insight 06:06 Unexpected Takeaways from Leading Sessions 12:56 Session Highlights and Feedback 16:35 Final Reflections and Advice for Rainfocus 22:17 Conclusion and Podcast Outro --------------------------------------------------------------Sponsored and Produced by Tree-Fan Events LLC. Discover the future of events: https://ai.treefanevents.com Let's change the way we plan, produce, and experience events together! --------------------------------------------------------------Connect with your Podcast Host at the links below: Speaker website: https://ancaplatontrifan.me/ LinkedIn: ⁠https://www.linkedin.com/in/ancatrifan/⁠ Instagram: ⁠https://www.instagram.com/anca.platon.trifan Instagram: https://www.instagram.com/fit.mindful.maven/ Instagram: https://www.instagram.com/eventsdemystifiedpodcast/ ⁠⁠--------------------------------------------------------------⁠⁠⁠⁠⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠------------------------------------------------------------⁠⁠ “Events: demystified” Podcast ⁠⁠is brought to you by ⁠⁠Tree-Fan Events⁠⁠, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

    23 min
  6. 172: Leadership and Scaling New Heights in the Event Industry ft Carina Bauer, CEO of IMEX Group

    FEB 14

    172: Leadership and Scaling New Heights in the Event Industry ft Carina Bauer, CEO of IMEX Group

    Join us in a compelling conversation with Carina Bauer, CEO of the IMEX Group, and a renowned leader in the event industry.This episode of the Events Demystified Podcast dives into Carina’s journey from marketing director to CEO, her passion for sustainability and mentoring future leaders, and her adventurous pursuits in rock climbing. Discover how Carina integrates personal passions into her professional life, drives innovation at IMEX, and champions diversity and inclusivity in the industry. Learn about strategic event management, resilience building, and the future of event design, all from one of the most influential figures in the business events sector. Tune in for insights on leadership, culture, and making a meaningful impact in the events world. 00:00 Introduction to Carina Bauer and IMEX Group 03:46 Carina's Journey and Passion for Rock Climbing 06:27 The Role of Fitness and Wellness in Leadership 08:19 Pivotal Moments in IMEX's Growth 10:50 Building and Maintaining Company Culture 16:53 Mentorship and Developing Future Leaders 20:57 Sustainability Initiatives at IMEX 30:38 Diversity, Equity, and Inclusion in Events 38:39 Balancing Professional and Personal Life 50:29 Future of the Event Industry 53:50 Final Thoughts and Advice for Aspiring Leaders --------------------------------------------------------------Sponsored and Produced by Tree-Fan Events LLC.Discover the future of events: https://ai.treefanevents.comLet's change the way we plan, produce, and experience events together! --------------------------------------------------------------Connect with your Podcast Host at the links below: LinkedIn: ⁠⁠⁠https://www.linkedin.com/in/ancatrifan/ ⁠⁠⁠Instagram: ⁠⁠⁠https://www.instagram.com/treefan_events/⁠⁠⁠ Instagram: ⁠⁠https://www.instagram.com/eventsdemystifiedpodcast/⁠⁠ Instagram: ⁠⁠https://www.instagram.com/fit.mindful.maven/ ⁠⁠--------------------------------------------------------------⁠⁠⁠⁠⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠------------------------------------------------------------⁠⁠ “Events: demystified” Podcast ⁠⁠is brought to you by ⁠⁠Tree-Fan Events⁠⁠, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

    57 min
  7. 171: Future-Proofing: Strategic Planning & Engagement Practices ft Lindsay Martin-Bilbrey

    JAN 31

    171: Future-Proofing: Strategic Planning & Engagement Practices ft Lindsay Martin-Bilbrey

    In this episode of the Events Demystified podcast, host Anka Platon Trifan dives deep into the world of event strategy, engagement, and the event industry landscape with Lindsay Martin-Bilbrey, CEO of Nifty Method Marketing and Events.. Lindsay shares her extensive knowledge and experience in creating strategic, experience-driven events. Key topics include best practices for enhancing audience engagement, future-proofing events, and the powerful role of data-driven event planning. Lindsay also reflects on her personal experiences and offers invaluable advice for event professionals, meeting planners, and entrepreneurs looking to create memorable and impactful experiences. Don't miss this insightful conversation filled with practical tips and expert advice! 00:00 Introduction to Today's Episode 01:47 Meet Our Expert Guest: Lindsay Martin-Bilbrey 02:49 Lindsay's Memorable Event Experience 05:11 The Evolving Role of Event Professionals 08:29 Foundational Elements of Successful Events 10:45 Leveraging Data in Event Planning 14:22 Effective Data Collection Strategies 21:00 Audience Engagement Strategies 23:16 Personalizing Event Experiences 23:51 Speaker Management Challenges 27:13 Ensuring Quality Content 32:25 The Power of Storytelling in Events 37:02 Future Trends in the Event Industry 43:02 Sustainability in Events 45:01 Final Thoughts and Advice -------------------------------------------------------------- HOST BIO Anca Platon Trifan is the Sr. Manager, Strategic Partnerships, Event Technology & AI at M&IW, Founder of ⁠⁠⁠Tree-Fan Events LLC⁠⁠⁠ and the visionary behind #FIT4EVENTS ⁠⁠⁠Fit Mindful Mavens⁠⁠⁠. Anca brings a potent mix of event production savvy, fitness enthusiasm, and transformative innovation to the table. With over two decades in event production, she’s not just any leader—she’s been recognized as one of 2023’s Smart Meetings Catalyst Quantum Leap Award winners, 2023’s Entrepreneur Award winner of Smart Women in Meetings, and 2022’s #WomenToWatch. Adding to this glittering list, she’s also a nominee for The Most Influential People in the Events Industry for 2023 by Eventex. Marrying her technical finesse with AI’s latest and greatest, Anca crafts extraordinary events that break the mold. A fervent advocate for women in tech and production, as well as a wellness advocate, Anca is a regular on stages nationwide, exemplifying how event production, tech, and a balanced life can create a seismic shift in both industries and individual lives. -------------------------------------------------------------- Connect with your Podcast Host at the links below: LinkedIn: ⁠⁠⁠https://www.linkedin.com/in/ancatrifan/⁠⁠⁠Instagram: ⁠⁠⁠https://www.instagram.com/treefan_events/⁠⁠⁠Instagram: ⁠⁠https://www.instagram.com/eventsdemystifiedpodcast/⁠⁠Instagram: ⁠⁠https://www.instagram.com/fit.mindful.maven/⁠⁠ -------------------------------------------------------------- ⁠⁠⁠⁠⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠ -------------------------------------------------------------- ⁠⁠“Events: demystified” Podcast ⁠⁠is brought to you by ⁠⁠Tree-Fan Events⁠⁠, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events. -------------------------------------------------------------- 👉 Episode Notes: https://eventsdemystified.com/ 👉 Don't forget to subscribe, like, and share! Your support helps us continue to deliver insightful and engaging content like this. 👉 Like and share this video to spread the knowledge. 👉 Leave us a comment about how you think AV and AI will shape the future of events, and share this episode with others in the industry! 👉 Check out our other episodes for more expert insights and tips.

    48 min
  8. 170: Mastering AV Production, Event Layouts, Renderings & Contract Relations ft. Jacob WP Ramey

    JAN 17

    170: Mastering AV Production, Event Layouts, Renderings & Contract Relations ft. Jacob WP Ramey

    Mastering AV Production: Behind the Scenes Insights with Jacob WP Ramey Welcome to the Events Demystified Podcast! In this episode, host Anca Platon Trifan sits down with Jacob WP Ramey, an expert in AV production, to uncover the intricate world of event layouts, renderings, and behind-the-scenes magic. Jacob shares his journey from traditional theater to becoming a go-to specialist in designing immersive AV setups and seamless layouts. They discuss the importance of site visits, the collaboration between AV and event planners, the distinction between technical and design renderings, and the future of AV technology. Tune in for valuable insights, anecdotes, and tips to elevate your next event! 00:00 Introduction to AV Production 01:38 Meet Jacob WP Ramey 02:56 Jacob's Journey into AV 04:38 Importance of Language in AV 06:48 Event Layouts and Renderings 10:01 Site Visits and Real-Life Examples 12:13 Technical vs. Design Renderings 18:34 Collaboration with Event Planners 32:41 Sustainability in AV Production 49:19 Future Trends in AV Technology 53:56 Closing Thoughts and Contact Information HOST BIO Anca Platon Trifan is the Sr. Manager, Strategic Partnerships, Event Technology & AI at M&IW, Founder of ⁠⁠Tree-Fan Events LLC⁠⁠ and the visionary behind #FIT4EVENTS ⁠⁠Fit Mindful Mavens⁠⁠. Anca brings a potent mix of event production savvy, fitness enthusiasm, and transformative innovation to the table. With over two decades in event production, she’s not just any leader—she’s been recognized as one of 2023’s Smart Meetings Catalyst Quantum Leap Award winners, 2023’s Entrepreneur Award winner of Smart Women in Meetings, and 2022’s #WomenToWatch. Adding to this glittering list, she’s also a nominee for The Most Influential People in the Events Industry for 2023 by Eventex. Marrying her technical finesse with AI’s latest and greatest, Anca crafts extraordinary events that break the mold. A fervent advocate for women in tech and production, as well as a wellness advocate, Anca is a regular on stages nationwide, exemplifying how event production, tech, and a balanced life can create a seismic shift in both industries and individual lives. Connect with your Podcast Host at the links below: LinkedIn: ⁠⁠⁠https://www.linkedin.com/in/ancatrifan/⁠⁠⁠ Instagram: ⁠⁠⁠https://www.instagram.com/treefan_events/⁠⁠⁠ Instagram: ⁠⁠https://www.instagram.com/eventsdemystifiedpodcast/⁠⁠ Instagram: ⁠⁠https://www.instagram.com/fit.mindful.maven/⁠⁠ ⁠⁠⁠⁠⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠ ⁠⁠“Events: demystified” Podcast ⁠⁠is brought to you by ⁠⁠Tree-Fan Events⁠⁠, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

    59 min

Trailer

4.8
out of 5
25 Ratings

About

Explore the ever-changing world of events and technology with host & producer, Anca Platon Trifan, CMP, WMEP . From demystifying the complexities of AV and AI, to sharing AI-driven productivity hacks, AV production tips, essential mental, physical and emotional #fit4events strategies, this podcast ensures you’re equipped with the knowledge to thrive at the intersection of event technology, production and well-being. Sponsored and Produced by Tree-Fan Events Production.

Content Restricted

This episode can’t be played on the web in your country or region.

To listen to explicit episodes, sign in.

Stay up to date with this show

Sign in or sign up to follow shows, save episodes, and get the latest updates.

Select a country or region

Africa, Middle East, and India

Asia Pacific

Europe

Latin America and the Caribbean

The United States and Canada