38 episodes

A Registrar Podcast sponsored by the American Association of Collegiate Registrars and Admissions Officers (AACRAO), hosted by Doug McKenna.

For the Record, An AACRAO Podcast Doug McKenna

    • Education
    • 4.8 • 18 Ratings

A Registrar Podcast sponsored by the American Association of Collegiate Registrars and Admissions Officers (AACRAO), hosted by Doug McKenna.

    Registrars Reflect

    Registrars Reflect

    At the AACRAO SEM Conference in Miami, Florida, I had the opportunity to present the Registrar 101 and FERPA workshop with Heather Abbott from Yale Law School and LeRoy Rooker from AACRAO. The two-day workshop covers a broad range of registrar functions, responsibilities, and roles. And of course, so much FERPA info. 

    I was able to convince some of the participants to share some reflections on any or all of the following questions: 
    What brought them to the registrar’s office? What has surprised them the most about being a registrar? What are they concerned they don’t know enough about? And to share an emergent challenge or opportunity their office is facing.    
    Key Takeaways:
    There’s an in-person and an online version of REG101, and we’ll offer the in-person version again at the Annual Meeting in Portland in April 2022;There are many different kinds of institutions in the United States and so there will obviously be many different kinds of registrars, and many different paths taken to become a registrar; The registrar position requires a broad range of knowledge and skills; AACRAO has a bunch of resources to support and assist with professional development for you and your staff.


    Guests:
    Angi Long,
    Registrar, Lawrence University
    angi.long@lawrence.edu
    Bob Morris
    Dean, Enrollment Management, Joliet Junior College
    romorris@jjc.edu
    Calandria Yee-Bullock
    Registrar, Aviator College of Aeronautical Science and Technology
    calandria.yee-bullock@aviator.edu
    Lori McNeal
    Registrar, Northern Pennsylvania Regional College
    registrar@rrcnpa.org
    Nicollette Matesic
    Director of Registration and Records, Felician University
    matesicn@felician.edu


    References and Additional Information:
    AACRAO Training
    Core Competencies:
    Leadership & Management
    Change Management
    Professional Proficiencies:
    Data Stewardship
    Student Records Management

    • 19 min
    Considerations When Closing an Institution

    Considerations When Closing an Institution

    Increased stressors on institutions of higher education in the United States have resulted in the closing or merging of some those institutions. Even prior to the pandemic, institutions were facing reduced state funding, a challenging recruiting environment, and renewed scrutiny about the value of a post-secondary education. AACRAO has recently published a report (linked below) providing guidance on what to do if your institution is closing or if you are at an institution receiving records from another institution. In this episode we talk about the lived experience of the registrar staff at an institution that is closing, from finding out to locking up the office for the last time.      
    Key Takeaways:
    There are a number of very significant considerations that must be resolved relating to the students’ records when an institution is going to close;Make sure you’re engaging in ongoing best practices with regards to imaging documents and updating student’s degre audits; The closing of an institution will bring out many different emotions from many different people--remember to take time to be present for yourself and your team.


    Guest:
    Ramie Nation, University Registrar
    Baker University
    ramie.nation@bakeru.edu


    References and Additional Information:
    InsideHigherEd - Another Small Private College Will Close - November 9, 2017
    HigherEd Dive - A Look at Trends in College Consolidation since 2016
    AACRAO Report on Closing and Merging Institutions
    Core Competencies:
    Leadership & Management
    Change Management
    Professional Proficiencies:
    Data Stewardship
    Student Records Management

    • 33 min
    Fall 2021 Return to Campus Plans

    Fall 2021 Return to Campus Plans

    The delta variant of COVID-19 has spurred changes to the fall 2021 return-to-campus plans for many institutions. In this special call-in episode, AACRAO members share the approach their institution is taking, answering the following questions:
    Who are you, where are you from, and how many students are enrolled at your institution?Is your institution requiring students/faculty/staff to be vaccinated, and if so, how are people providing that information?Will masks be required? What other mitigation strategies will be used, if any?Is your institution back to pre-covid primarily face-to-face / a blend of face-to-face and online / still primarily online?   Guests:
    Rick Sparks, Assoc. Vice Provost and University Registrar
    Virginia Tech
    Rhonda Kitch, University Registrar
    Cornell University
    Veronika Carter, Registrar
    University of Vermont
    Becky Keogh, Associate Registrar
    University of Iowa
    Pam Wells, Assoc. Vice President and University Registrar
    Grand Valley State University
    Adrienne Bricker, University Registrar
    Ohio State University
    Philip Hunt, University Registrar
    North Dakota State University
    Tara Arneson, Registrar
    Champlain College
    Douglas Burgess, Asst. Vice Provost and University Registrar
    University of Cincinnati
    Gene Fein, Asst. Vice President of Academic Records and Services
    Fordham University
    Carin Thoms, Assoc. Director of Continuity & Compliance
    University of Minnesota - Twin Cities
    John Papinchak, University Registrar
    Carnegie Mellon University


    Special karaoke version of the Fall 2021 Return to Campus Plans bumper

    • 28 min
    Community Colleges: A Hidden Gem

    Community Colleges: A Hidden Gem

    Community colleges play a vital role in the higher education ecosystem. With more than 6.8 million students enrolled in for-credit classes, four-year institutions can and should be partnering with community colleges to help students succeed in achieving their educational goals. In this episode we talk to Barbara Hopkins and Jen Nelson, both of Northern Virginia Community College, about the benefits of community colleges, the student experience, ways four-years can partner to assist with student success, and what it’s like to work at a community college. 
    This is the first in what will be a series of episodes focused on the community college experience, the transfer experience, reverse transfer, and ways registrars can be involved in these processes.  
    Guests:
    Barbara Hopkins, Interim Associate Vice President of Academic Affairs
    Northern Virginia Community College
    bhopkins@nvcc.edu 
    Jen Nelson, Coordinator of University Transfer & Initiatives and Chief Transfer Officer
    Northern Virginia Community College
    jlnelson@nvcc.edu 



    Key Takeaways:
    Community colleges of today offer significantly more than “your grandfather’s community college” in the way of student academic support services, athletics, clubs, and other activities  and resources.Community colleges are a hidden gem in higher education because they provide so much flexibility with the way they offer courses and the way they enable students to explore academic interests without incurring enormous amounts of debt.  Students attending community colleges with the intention of transferring to a four-year institution should be in touch early and often with academic support services at both the community college and the intended transfer school. Four-year schools should partner with community colleges to make sure that information about admission requirements and program pathways is readily available, up-to-date, and easy to find.  References and Additional Information:
    ADVANCE - Partnership between George Mason University and Northern Virginia Community College
    American Association of Community Colleges
    AACRAO Signature Initiative - Re-Envisioning Transfer
    AACRAO - Transfer & Articulation

    • 42 min
    The Academic Calendar

    The Academic Calendar

    Description: 
    Most people don’t give the academic calendar a second thought...those people are not registrars. The way the academic year has been structured has changed over time, and will likely continue to change. Registrars will remain front and center in the management of the academic calendar. In this episode we dive into the history of the various calendar categories, highlight some considerations for creating an academic calendar, and present best practices for making sure the dates are accurate and the appropriate people are informed.  


    Key Takeaways:
    The academic calendar is a critical piece of higher education infrastructure that has morphed and changed over time since the beginning of the higher education enterprise in America.There are three basic calendar categories: semester, quarter, and trimester. Each category brings its own set of benefits and challenges. There isn’t one “right” academic calendar; the academic calendar in use at an institution should be measured by how well the system meets the specific institution’s needs.  Someone at your institution should be responsible for maintaining the academic calendar--usually someone in the registrar’s office. A broadly inclusive calendar working group is a good idea to ensure various perspectives are represented and informed. 

    References and Additional Information:
    Bressler, M. (1973). The structure of academic time. In Report of the Committee on the Future of the College (pp. 129–158). Princeton University Press. http://www.jstor.org/stable/j.ctt13x1cc1.10Coleman, D., Bolte, J. R., & Franklin, L. (1984). Academic calendar change impact on enrollment patterns and instructional outcomes. Research in Higher Education, 20(2), 155–166.Davis, J. R. (1972). The changing college calendar. The Journal of Higher Education, 43(2), 142–150. https://doi.org/10.2307/1980371Friestad-Tate, J., Schubert, C., & McCoy, C. (2014). Understanding modular learning—Developing a strategic plan to embrace change. I-Manager’s Journal on School Educational Technology, 9(4), 32–44.McEntire, D. (1963). The academic year: Nine months or twelve? AAUP Bulletin, 49(4), 360–363. https://doi.org/10.2307/40223042Quann, C. J., & And Others. (1979). Admissions, academic records, and registrar services. A handbook of policies and procedures. Jossey-Bass, Inc.Schoenfeld, C. A. (1970). Making peace with the summer calendar. Improving College and University Teaching, 18(2), 161–164.The Next Casualty of the Coronavirus Crisis May Be the Academic Calendar. (2020, April 16). The Chronicle of Higher Education. http://www.chronicle.com/article/the-next-casualty-of-the-coronavirus-crisis-may-be-the-academic-calendar/

    • 33 min
    Making the Most of Mentoring

    Making the Most of Mentoring

    With a significant number of registrars eligible to retire within the next ten years, mentoring the next generation of higher education registrars and admissions officers is critical. Adrienne Bricker and Jennifer Love join us to discuss the work of the AACRAO Mentorship Working Group, and to talk about their research and experiences with mentoring.  


    Key Takeaways:
    Mentoring is traditionally understood as a more senior person helping a more junior person with their career, think “taking someone under their wing.” These can be formal or informal arrangements.There’s an AACRAO working group examining whether and how to implement a formal mentoring program for the AACRAO membership; the report from the group is targeted by the next Annual Meeting in Portland, OR in 2022. Mentoring relationships work best when expectations are clear for each side. There are many ways to mentor: career advice, support and encouragement, sounding board for psychosocial development, etc.Guests:
    Adrienne Bricker
    University Registrar
    Ohio State University
    bricker.164@osu.edu
    Jennifer Love
    Director, Texas One Stop for Enrollment Services
    University of Texas - Austin
    jennifer.love@austin.utexas.edu 
    References and Additional Information:
    Mentorship in Higher Education: Practical Advice and Leadership TheoriesClutterbuck, D., Kochan, F. K., Lunsford, L. G., Domínguez, N., & Haddock-Millar, J. (Eds.). (2017). The SAGE handbook of mentoring. SAGE reference.Fletcher, S. J., & Mullen, C. A. (Eds.). (2012). The SAGE handbook of mentoring and coaching in education. Sage Publications.6 Ways to Get the Most Out of a New Mentor/Mentee RelationshipHow to Get the Most Out of Having a MentorWhat Great Mentorship Looks Like in a Hybrid WorkplaceWhat Efficient Mentorship Looks LikeMore on Edith Cockins Hall at Ohio StateAACRAO Core Competency: Professional Development and Contributions to the FieldAACRAO Core Competency: Leadership and Management

    • 37 min

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4.8 out of 5
18 Ratings

18 Ratings

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