Good Operators

Rising Tide

Somebody in property management already solved the problem that is about to cost you a year. You will never meet them. One guest per episode. How they built it. What broke. The real numbers, and what it took. Plus one thing you can run Monday morning. What one operator learned the hard way should reach the next one. That is how this industry gets better, and it is the whole point of the show. Hosted by Tim Wehner, who has run property management companies his whole career, and Blake Mohseni of Rising Tide, which buys local property management companies and keeps them local.

Episodes

  1. 2d ago

    #5 - Managing 1,600 Doors While Going Into the Office 2 Days a Month

    How do you run a property management company without being in the office? Josh Sterling of Epic Property Management goes in about two days a month. Josh Sterling manages about 1,600 doors in the Detroit area: a little over 1,200 he owns, plus about 400 he manages for other owners. There was a stretch when he was working sixteen-hour days and could not take a vacation without his phone, because every decision ran through him. His fix sounds backwards. He stopped going to the office. If he is in the building, his team brings him the $8,200 roof quote. If he is not, they make the call. A former airline pilot, Josh explains the two plateaus most property management owners hit (about 50 doors alone, about 300 when the owner is the bottleneck) and the systems that got Epic past them: daily checklists borrowed from aviation, timestamped so they cannot all be ticked at 5 pm; a 100-plus page SOP manual; and an assembly-line team where one person owns AR, one owns leasing and one owns dispatch, instead of property managers running silos of 300 doors. He also covers why he built his own back-office and maintenance software instead of buying it (about $250,000 for the first version, "millions" since), how drag-and-drop tech scheduling and turnover notifications cut unit turn time by almost half, and why a $2,000-a-month unit sitting empty costs about $67 a day. All figures are Josh's own. In this episode: Why property management companies stall at 50 and 300 doorsHow to get out of the office without the business falling apartPilot-style checklists and SOPs for property management teamsThe assembly-line structure vs. the portfolio-manager modelEmployee retention: promotions from within, a down-payment program, company cars, and GiftologyBuild vs. buy for property management softwareFaster unit turnovers and the cost of vacancyChapters0:00 Cold open and intro1:14 Welcome and the mentor question5:06 Airline pilot to one house on zero-percent credit cards6:51 "Nothing to lose": $200K in student debt9:22 Three pillars and the 50- and 300-door plateaus13:03 Sixteen-hour days14:47 The secret sauce: he stopped going to the office16:36 The $8,200 roof18:56 Pilot checklists, GTD and daily checklists22:19 Paper vs timestamped checklists24:54 Culture and promotions26:44 Turnover27:44 Assembly-line structure30:14 Replacing the COO31:34 Status, retention and Giftology34:41 Build vs buy37:59 $250K, then millions, on software39:57 Turnover walkthrough41:59 "I'm not that smart" and $67 a day44:14 Wrap Mentioned in this episodeGetting Things Done by David AllenGiftology by John Ruhlin Connect with Josh SterlingEpic Property ManagementContact Epic Property ManagementJosh on LinkedIn Connect with the hostsBlake MohseniTim WehnerRising Tide More Good OperatorsSpotifyApple PodcastsAll episodes Good Operators is a property management podcast hosted by Blake Mohseni and Tim Wehner: conversations with owners and operators about how they actually run their companies. Made by Rising Tide, which buys local property management companies and keeps them local. Know an operator we should talk to? blake@risingtidehq.com

    #5 - Managing 1,600 Doors While Going Into the Office 2 Days a Month
  2. Oct 14

    #4 - When the Owner Steps Away, the Team Freezes

    Could your property management team run a week without you? Don Caster of Auben Realty on why teams freeze when the owner steps away. Don Caster, President of Auben Realty, says he has bought four property management companies. The operations went the way he expected. The people were the surprise. Teams that spent about ten years with an owner who made the decisions had no practice making their own, and when that owner stepped away, "the team were deer in headlights. They were frozen." His rule now: "Not making a decision we think is the worst decision you can make." Give people a budget, let them make the call, and ask them to "run this business as if it's yours." Don and Blake Mohseni also get into how Auben hires (job posts that filter, a required cover letter, calling references, DISC and a grit test), building culture from day one with EOS and core values, being intentionally local, and what Don plans to do differently on the next acquisition. Chapters 0:00 Teaser 0:41 Good Operators intro 1:17 Welcome from Blake 2:30 How Blake met Don at IMN in Austin 5:07 From football to tanning salons 6:36 Into multifamily: leasing consultant to national roles 11:49 Why Auben grows through acquisitions 16:38 Choosing where to grow: the Southeast and Dallas-Fort Worth 19:12 The surprise across four acquisitions: the people 21:18 Why teams freeze when the owner makes every decision 23:16 Hire good people, get out of the way 24:37 Keeping owner relationships and adding new doors 26:59 Standard of service: residents, not tenants 31:11 Culture from day one: EOS, two required books, core values 34:49 People first: onboarding, leaders and a recruiter 37:44 The hiring system: job posts, references, DISC and the grit test 41:38 The cover letter rule, and hiring fast 45:53 What Auben will do differently on the next acquisition 49:27 When the owner's number two is the sticking point 51:18 Lightning round: build-to-rent 53:42 Advice: stay calm and never let them see you sweat 55:22 Wrap Connect with Don Caster on Linkedin. Don is President of Auben Realty, a residential property management company. Connect with the hosts Blake Mohseni's Linkedin Tim Wehner's Linkedin Rising Tide on LinkedIn Good Operators is hosted by Blake Mohseni and Tim Wehner, and made by Rising Tide, which buys local property management companies and keeps them local. Find out more about what we're building at https://risingtidehq.com

    #4 - When the Owner Steps Away, the Team Freezes
  3. Oct 7

    #3 - 1,000 Doors Managed by 1 Maintenance Coordinator

    David Normand spent 20 years as a property-management operator before he was ever in tech. He scaled his own shop from 80 to 600 doors, then ran maintenance for 20,000+ institutional units. Now, as Chief PM at Vendoroo, he's watched hundreds of operators try to bolt AI onto their business, and he's seen exactly where it works and where it doesn't: the operators who win change how they run the business; the ones who struggle just add a tool and keep doing everything the same way. Blake and David get into what's actually driving adoption (and resistance), the new KPI replacing "average days to close a work order," and what Blake calls property management's own "Amazon moment." 00:00 Teaser 00:40 Good Operators intro 01:16 Welcome, and the Vendoroo dinners 06:04 David's path through property management 08:21 The moment AI made sense 11:30 Wrapper or real AI? 14:21 Who's adopting AI, and who's sitting out 17:26 Redeploying the maintenance team 20:33 The data: negative experiences down from 14% to 2-3% 23:50 Navigating fear and change 28:43 Signs your team is losing trust in the system 32:51 A new KPI: the maintenance health score 36:16 Four customers: owner, resident, vendor, employee 38:32 The Amazon moment 41:29 The future: predictive, proactive maintenance 45:00 David's advice: don't be afraid 47:36 Wrap-up 48:11 Good Operators outro The Guest - Connect with David Normand Follow Vendoroo The Host - Connect with Blake Mohseni Follow Rising Tide Good Operators is a Rising Tide podcast.

    #3 - 1,000 Doors Managed by 1 Maintenance Coordinator
  4. Sep 23

    #1 - Get to Know Your Hosts

    Good Operators is a weekly podcast about the people who run residential property management companies. Somebody in property management already solved the problem that is about to cost you a year. You will never meet them. The expensive lessons stay locked inside the company that learned them, and the next operator pays full price all over again. This show is built to change that. One guest per episode, an operator, a vendor or a consultant, and a real conversation about how they built it, what broke, the real numbers, and what it took. This first episode is about the two people who will be asking the questions, before any guest comes on. Tim Wehner got into property management by accident and never left. He almost skipped the 7am networking event where he met Duke Dodson. He took a two-week job covering for a departing receptionist and walked out seventeen years later. He started at 118 units under management as roughly employee number two. By the 2022 merger with Evernest, Dodson Property Management was at about 8,500 units under management and 180 employees. He ran for the NARPM executive committee three times, lost twice, quit, got talked out of quitting, and was national president of NARPM in 2023. He is Head of Acquisitions at Rising Tide. Blake Mohseni came at it from the other direction and on purpose. He grew up in a family of immigrant entrepreneurs and credits them for the part he says you cannot teach: you just keep showing up. One question kept coming back to him anyway. There has to be a better way to do this. He answered it with an industrial engineering degree and an MBA in finance, operating roles across Fortune 100 manufacturing, sales, technology and finance, and three years consulting for small and mid-sized businesses. He founded Rising Tide, which buys local property management companies and keeps them local. They get into how each of them landed in this industry, why property management is a human business before it is anything else, what actually breaks as a company scales past a few hundred doors, and the question every operator is entitled to ask an outsider buying into their industry: who the hell are you? Near the end Blake says what the whole show is for: go carry this forward, and pay it forward to the small business owner. What one operator learned the hard way should reach the next one. That is how this industry gets better. Recorded in GC Realty's studio in Chicago, thanks to Mark Ainley, who introduced the two of them. Chapters0:00 Cold open0:45 Intro2:33 The books and ideas they share most7:02 How Tim Wehner got into property management by accident13:25 Losing the NARPM race twice before winning it20:43 Why property management is not just a user experience28:36 Why Blake Mohseni chose property management40:40 "Who the hell are you?" and why operators distrust outside buyers Mentioned in this episodeWho: The A Method for Hiring, by Geoff Smart and Randy Street (2:33)Rules for My Unborn Son (3:45)The 48 Laws of Power, by Robert Greene (25:46)Atomic Habits, by James Clear (26:04)Founders podcast with David Senra (41:15)NARPM, the National Association of Residential Property Managers (13:25)Mark Ainley and GC Realty (17:27) ConnectFollow Blake Mohseni on LinkedIn Follow Tim Wehner on LinkedInFollow Rising Tide on LinkedIn Learn More About Rising Tide: Here Music by Scott Buckley, licensed under CC BY 4.0.

About

Somebody in property management already solved the problem that is about to cost you a year. You will never meet them. One guest per episode. How they built it. What broke. The real numbers, and what it took. Plus one thing you can run Monday morning. What one operator learned the hard way should reach the next one. That is how this industry gets better, and it is the whole point of the show. Hosted by Tim Wehner, who has run property management companies his whole career, and Blake Mohseni of Rising Tide, which buys local property management companies and keeps them local.