Group Practice Tech

Person Centered Tech
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Group Practice Tech by Person Centered Tech: a podcast where we help mental health group practice owners ethically and effectively leverage tech to improve their practices.

  1. há 10 h

    Is Google Search Console HIPAA-Friendly? What Therapy Practices Can Learn Without Google Analytics

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share a HIPAA-friendly way for therapy practice owners to get useful information about how their websites are performing, via Google Search Console. We discuss: What Google Search Console can tell you about your website The crucial differences between Google Analytics and Google Search Console Why Search Console is permissible for therapy practice websites Caveats and what to consider when configuring Search Console Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources for Listeners PCT Resources Podcast: Episode 625: Google Analytics for Therapy Practice Websites—The HIPAA Risks Explained — The companion episode explaining why Google Analytics is not appropriate for therapy-practice websites and how individually identifiable website activity can become protected health information. PCT CE course: Marketing in Mental Health: The Legal and Ethical Do's and Don'ts You Need to Know — This 3 legal-ethical CE credit hour on-demand training, presented by therapist and HIPAA attorney Eric Ström, JD, PhD, LMHC, unpacks the legal and ethical standards that apply to marketing in mental health practice, with particular attention to HIPAA marketing requirements, Business Associate Agreements (BAAs), authorizations/ROIs, advertising, referrals, reviews, and endorsements. PCT's Google Workspace Configuration Help Center — Includes step-by-step, video-based guidance for securing, configuring and leveraging Google Workspace appropriately for a therapy practice Group Practice Care Premium — Includes weekly live and recorded Group Practice Office Hours, including a monthly session with therapist and attorney Eric Ström, JD, PhD, LMHC; the Device Security Suite; the Remote Workspace Security Suite; and additional direct support and consultation resources. HIPAA Risk Analysis & Risk Mitigation Planning Service for Mental Health Practices — Care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis performed by a PCT consultant using a tool built specifically for mental health practices, along with a mitigation checklist to help you reduce identified risks. PCT's Comprehensive HIPAA Security Compliance Program bundles: For Group Practices For Solo Practitioners Comprehensive HIPAA Security Policies & Procedures Forms and logs for documenting the implementation and maintenance of Policies & Procedures Device & Workspace Security Suites Direct support and consultation from the PCT team and therapist-attorney Eric Ström, JD, PhD, LMHC HIPAA Risk Analysis & Risk Mitigation Planning service and tool HIPAA Security & Privacy Ethics training Resources Google Search Console — Google's free tool for understanding how a public website performs in Google Search, including the search terms that result in a website appearing, impressions, clicks, search position, indexing issues, and website-health information. Google Search Console Performance Report: Dimensions and Data Groupings — Google's explanation of the search-query, page, country, and device information available through Search Console. It also explains that some queries are omitted from reports to protect searcher privacy. Google Search Console: Verify Your Site Ownership — Google's instructions for verifying ownership through methods such as a DNS record or HTML file or tag. Google Analytics and Google Tag Manager are optional verification methods and do not need to be enabled to use Search Console. Google Search Console: Managing Owners, Users, and Permissions — Guidance for limiting Search Console access and periodically reviewing who has owner- or user-level access to a practice's website data. Google Search Console: Remove Information From Your Website From Google Search — Google's guidance for keeping sensitive, authenticated, or otherwise inappropriate pages out of search results and removing pages that have already been indexed.

    Is Google Search Console HIPAA-Friendly? What Therapy Practices Can Learn Without Google Analytics

  2. 21 de ago.

    Google Analytics for Therapy Practice Websites – The HIPAA Risks Explained

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we unpack the reasoning, step by step, behind PCT's position on Google Analytics for therapy practices. We discuss: Can website activity constitute Protected Health Information? HIPAA's definition of healthcare operations vs. HIPAA's definition of marketing Business Associates, and how there is no BAA available for Google Analytics The disclosures required for HIPAA authorization for marketing activity Cases where collecting PHI without a BAA has gone awry The risk context in an increasingly AI world The takeaway: is it permissible for therapy practices to use Google Analytics on their practice websites? Uniting as an industry to demand BAAs for Google Analytics Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources Marketing in Mental Health: The Legal and Ethical Do's and Don'ts You Need to Know — This 3 legal-ethical CE credit hour on-demand training, presented by therapist and HIPAA attorney Eric Ström, JD PhD LMHC, unpacks the legal and ethical standards that apply to marketing in mental health practice, with particular attention to HIPAA marketing requirements, Business Associate Agreements (BAAs), authorizations/ROIs, advertising, referrals, reviews, and endorsements. Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours — including monthly session with therapist attorney Eric Ström, JD PhD LMHC Device Security Suite: assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) Remote Workspace Security Suite: assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health practices — care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health practice, and a mitigation checklist to help you reduce your risks. PCT's Comprehensive HIPAA Security Compliance Program (discounted) bundles: For Group Practices For Solo Practitioners Comprehensive HIPAA Security Policies & Procedures Forms & Logs for documenting implementation and maintenance of Policies & Procedures in practice Device & Workspace Security Suites Direct Support & Consultation from PCT team + therapist attorney Eric Ström, JD PhD LMHC (live & recorded + searchable library) Includes the Risk Analysis & Risk Mitigation Planning service + tool HIPAA Security & Privacy Ethics training Resources HHS Office for Civil Rights: Use of Online Tracking Technologies by HIPAA Covered Entities and Business Associates — OCR's current guidance on how the HIPAA Privacy, Security, and Breach Notification Rules apply to website and app tracking technologies. It addresses when website activity may constitute PHI, tracking on authenticated and unauthenticated webpages, Business Associate Agreements, marketing disclosures, HIPAA authorization, and risk analysis. Google: HIPAA and Google Analytics — Google's own guidance for HIPAA-regulated organizations. Google states that regulated entities must not expose Google Analytics to PHI and that Google does not offer Business Associate Agreements for Google Analytics. American Hospital Association v. Becerra — June 20, 2024 Court Decision — The federal court decision that partially vacated OCR's tracking-technology guidance regarding an IP address combined with a visit to an unauthenticated health-related webpage. The decision is important for understanding what may—and may not—constitute individually identifiable health information in the context of website tracking. HHS: Business Associates — HHS guidance on when a person or company becomes a HIPAA Business Associate, including when a vendor performs data analysis or other functions involving PHI on behalf of a covered entity. HHS: Marketing and the HIPAA Privacy Rule — Guidance on HIPAA's specific definition of marketing, the exceptions to that definition, and when written individual authorization is required for uses or disclosures of PHI for marketing. FTC: BetterHelp Health Data and Advertising Enforcement Action — The FTC's action concerning BetterHelp's disclosure of sensitive consumer health information to third parties for advertising purposes. Importantly, this was FTC consumer privacy enforcement, not HIPAA enforcement, but it provides a real-world example of the risks associated with health-related information flowing into advertising and tracking ecosystems.

    Google Analytics for Therapy Practice Websites – The HIPAA Risks Explained

  3. 14 de ago.

    The Math Has to Math: Building a Sustainable, Profitable Group Practice in 2026 — with Julie Herres of GreenOak Accounting

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we chat with Julie Herres of GreenOak Accounting about how there's still good money to be made in private practice, and what you need to know to make it. We discuss: Profitability and intentionality, and what it takes to stay on track Rate changes and cost of living changes impacting group practices How Julie would respond to practice owners who are feeling the squeeze right now Setting up the financials for a healthy practice Compensation for pre-licensed vs. fully licensed clinicians Julie and Liath's predictions for the trend to swing away from VC-backed therapy platforms and back to smaller group practices What group practices can bring to the table that these platforms can't Metrics to track to be able to make informed and aligned decisions in the short, medium, and long-term The value, in time, money, and cognitive overhead, in outsourcing to a trusted expert Julie's upcoming event in September for group practice owners, Group Practice Con Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources: Therapy for Your Money Podcast — Hosted by Julie Herres, founder and CEO of GreenOak Accounting, this podcast helps private practice owners understand their finances, improve profitability, and make confident, data-informed business decisions. GreenOak Accounting for Mental Health Professionals — Specialized accounting and financial guidance for therapists and mental health practices, with services designed to support solo practitioners, group practices, and practice owners navigating growth and expansion. Profit First for Therapists by Julie Herres — Julie's practical, therapist-specific adaptation of the Profit First framework, designed to help practice owners build profitability into their financial systems, pay themselves appropriately, and create a more sustainable practice. Group Practice Con 2026 (Sold Out!) — A tactical, growth-focused conference for established group practice owners, co-hosted by Julie Herres and Joshua Brummel. The 2026 event takes place September 9–11 in Chicago and is currently sold out, but practice owners can join the waitlist through the conference website.     PCT Resources: Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours — including monthly session with therapist attorney Eric Ström, JD PhD LMHC Device Security Suite: assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) Remote Workspace Security Suite: assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health practices — care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health practice, and a mitigation checklist to help you reduce your risks. PCT's Comprehensive HIPAA Security Compliance Program (discounted) bundles: For Group Practices For Solo Practitioners Comprehensive HIPAA Security Policies & Procedures Forms & Logs for documenting implementation and maintenance of Policies & Procedures in practice Device & Workspace Security Suites Direct Support & Consultation from PCT team + therapist attorney Eric Ström, JD PhD LMHC (live & recorded + searchable library) Includes the Risk Analysis & Risk Mitigation Planning service + tool HIPAA Security & Privacy Ethics training

    The Math Has to Math: Building a Sustainable, Profitable Group Practice in 2026 — with Julie Herres of GreenOak Accounting

  4. 7 de ago.

    Now You Can Secure Outbound Email in Google Workspace

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we have an exciting update about how to make your Google Workspace email HIPAA-secure. We discuss: The encryption mechanism, TLS, and how it fits into HIPAA Security Rule standards Ways that behavioral health practices typically manage email security Escrow style email The transmission security standard under HIPAA Google's transparency report about safer email HIPAA-friendly conventional email vs. HIPAA secure email Two limitations to be aware of and a risk management and ethics perspective  How to set up this configuration in Google Workspace Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources: Article: A Practical Way to Secure Outbound Email in Google Workspace: What Mental Health Practices Need to Know Read PCT's complete explanation of the global routing rule, what enforced TLS changes for mental health practices, what it does and does not protect, and the steps practices should take before relying on it for email containing protected health information. PCT's Free Google Workspace Configuration Help Center Access PCT's video tutorial demonstrating how to configure the global outbound routing rule, along with additional step-by-step guidance for configuring Google Workspace for HIPAA-compatible use. Office Hours for Solo Practitioners Get direct consultation and ongoing support for applying HIPAA requirements to the particular needs of your practice—including email, client communication, technology selection, policies, and implementation. Group Practice Office Hours Practice leaders can receive direct support with developing communication systems and workflows that are HIPAA-compatible, effective, efficient, and workable for the practice, its team, and its clients. Article: 3 Kinds of Email Security: How to Make an Informed and HIPAA-Aware Choice Learn about PCT's framework for distinguishing among conventional email, TLS-secured email, and escrow or portal-style secure messaging—and choosing the option that fits the information, workflow, and client circumstances involved. Resources: Google Workspace Admin Help: Send Email Over a Secure TLS Connection Google's instructions for requiring TLS when sending email to specified recipients and preventing delivery when a secure connection cannot be established. Google Transparency Report: Email Encryption in Transit View Google's current data on the percentage of email sent and received by Gmail that is encrypted while traveling between email providers. HHS: Does the Security Rule Allow for Sending Electronic PHI in an Email? HHS guidance explaining how the HIPAA Security Rule applies when electronic protected health information is transmitted by email. HHS: Does the HIPAA Privacy Rule Permit Providers to Use Email With Patients? HHS guidance addressing email communication with patients, reasonable safeguards, and patients' requests to communicate through alternative means.

    Now You Can Secure Outbound Email in Google Workspace

  5. 24 de jul.

    Must You Complete the Note Before Submitting the Claim? Fraud, Mistakes, and the Rules That Actually Apply

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we debunk myths around documentation and fraud with Dr. Maelisa McCaffrey. We discuss: A recent article that is causing concern about whether submitting insurance claims before notes are complete constitutes fraud Fraud vs. mistakes, and consequences for mistakes in billing What constitutes fraud under the False Claims Act, with context from Eric Ström, HIPAA and mental health law attorney and practicing clinician Whether there are rules about when notes are supposed to be completed Maelisa's research on whether "late" notes can impact audits or a fraud case Claims vs. superbills and what provider obligations are with superbills PCT's training with Maelisa on How Auditors Think Changing or amending notes, and what that looks like in practice  Doing notes on paper if you struggle with overthinking your notes Just doing the documentation, and how you can always amend them later if needed Why private practice isn't for everyone, and that's okay How effective policies and procedures around documentation (and more) can help with hiring and retention for group practices Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources: PCT CE Course (on-demand) Dealing with Insurance: How Auditors Think and Why 3 CE credit hour training (including 1 legal-ethical CE hour) taught by Dr. Maelisa McCaffrey (QA Prep). This updated-and-expanded 2026 training demystifies medical necessity, clarifies what auditors and payers are actually looking for (and why), and helps clinicians document with more confidence and less stress. Includes real examples, sample note review, and practical tools you can use immediately — covering informed consent language for clients using insurance, treatment planning that supports insurance requirements without sacrificing clinical judgment, and self-auditing techniques to spot red flags before anyone else does. Includes handouts/resources such as diagnosis justification statements, common treatment goals, progress statement formulas and examples, sample progress notes, and a client file review tool. Special Office Hours & Group Practice Office Hours direct support and consultation session with guest expert and co-facilitator Dr. McCaffrey: August 6th, 2026. Accessible to Practice Care Premium members/subscribers.

    Must You Complete the Note Before Submitting the Claim? Fraud, Mistakes, and the Rules That Actually Apply

  6. 10 de jul.

    Beyond CBT, Documenting the Therapy You Actually Practice with Dr. Maelisa McCaffrey

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we chat with Dr. Maelisa McCaffrey about how to properly document your therapy sessions. We discuss: Normalizing why documentation is such a struggle for clinicians Dispelling the myth that it is necessary to translate what you're doing into CBT language for insurance reimbursement and why The danger of only considering insurance when documenting Documenting what actually happened in session Acknowledging that progress notes are never going to fully capture the depth of therapeutic transformation AI documentation: is it better? What fundamentals need to be in place for AI to be clinically useful Mistakes Maelisa has seen AI make in clinical documentation Maelisa's upcoming CE training on documentation, featuring live coaching demos to help with skill-building Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website.   PCT Resources: New CE Training: Beyond CBT: Documenting Somatic, Creative, and Culturally-Informed Interventions Presented by Dr. Maelisa McCaffrey | 3 CE Credit Hours | Live (7/hours 27) and On-Demand This workshop is designed for therapists who want their documentation to reflect the work they're actually doing. Participants will learn a practical framework for connecting contemporary therapeutic interventions to medical necessity, develop personalized intervention language for treatment plans and progress notes, and watch live documentation coaching sessions that demonstrate the documentation process in real time. Includes downloadable worksheets, intervention templates, and on-demand self-study CE course access following the live event.  Explore Dr. McCaffrey's PCT CE course collection on Documentation & Clinical Use of AI Dr. Maelisa McCaffrey is one of the leading educators on ethical, clinically meaningful documentation for mental health professionals. Explore her complete collection of PCT continuing education courses on progress notes, treatment plans, medical necessity, insurance audits, contemporary documentation practices, and the ethical use of AI in clinical work.   Resources: Dr. McCaffrey's book: Stress Free Documentation for Mental Health Therapists Dr. McCaffrey's company: QA Prep Want to continue learning from Dr. Maelisa McCaffrey? Visit QA Prep, her educational platform dedicated to helping mental health professionals create documentation that is clinically meaningful, ethical, efficient, and far less stressful. Explore free resources, self-paced courses, consultation, practical tools, and her Stress-Free Documentation book covering progress notes, treatment planning, medical necessity, AI, supervision, and more.

    Beyond CBT, Documenting the Therapy You Actually Practice with Dr. Maelisa McCaffrey

  7. 3 de jul.

    Choosing the Right Business Entity for Your Practice: LLCs, PLLCs, PCs & S-Corps Explained (with Dan Pepitone)

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we interview attorney Dan Pepitone about how to choose the right business entity for your group practice.  We discuss: Building a strong business foundation to reduce risk and exposure to liability The distinctions between different business entities, and tax implications for each Why some states like New York and California require behavioral health care providers to practice under a professional entity like a PC or PLLC When you need to register your business in other states where you plan to practice, and what to consider before expanding into other states Considerations when choosing a business entity for your practice When to revisit the entity you've chosen for your practice What ongoing legal maintenance is required for preserving your business entity Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources: Attorney Dan Pepitone's website and collection of highly useful legal guides   PCT Resources: Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours — including monthly session with therapist attorney Eric Ström, JD PhD LMHC Device Security Suite: assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) Remote Workspace Security Suite: assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health practices — care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health practice, and a mitigation checklist to help you reduce your risks. PCT's Comprehensive HIPAA Security Compliance Program (discounted) bundles: For Group Practices For Solo Practitioners Comprehensive HIPAA Security Policies & Procedures Forms & Logs for documenting implementation and maintenance of Policies & Procedures in practice Device & Workspace Security Suites Direct Support & Consultation from PCT team + therapist attorney Eric Ström, JD PhD LMHC (live & recorded + searchable library) Includes the Risk Analysis & Risk Mitigation Planning service + tool HIPAA Security & Privacy Ethics training

    Choosing the Right Business Entity for Your Practice: LLCs, PLLCs, PCs & S-Corps Explained (with Dan Pepitone)

  8. 26 de jun.

    Episode 619: Public Wi-Fi: Is It Still a Security Risk? What Therapists Need to Know About Untrusted Networks

    Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share what you need to know about public wi-fi networks & the security risks they pose to your devices and information.  We discuss: The difference between privacy and security How the risks posed by public wi-fi networks have changed over time What security risks public wi-fi networks actually pose to your device How to use a risk analysis lens to put simple, accessible safeguards in place  Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website.   Resources: Reader's Digest Article: There's a New Danger When Connecting to Public Wi-Fi—Here's What You Need to Know Security Magazine Article: 5M Public, Unsecured Wi-Fi Networks Found Exposed Forbes Article: Stop Using Public Wi-Fi, Google Warns—Change Your Phone Settings AP News: One Tech Tip: Logging on at a cafe? Privacy and security guidelines for remote workers Zimperium Article: Travel Is Up and So Are the Risks 5 Million Public Unsecured Wi-Fi Networks Exposed PCT Resources: Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours — including monthly session with therapist attorney Eric Ström, JD PhD LMHC Device Security Suite: assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) Remote Workspace Security Suite: assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health practices — care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health practice, and a mitigation checklist to help you reduce your risks. PCT's Comprehensive HIPAA Security Compliance Program (discounted) bundles: For Group Practices For Solo Practitioners Comprehensive HIPAA Security Policies & Procedures Forms & Logs for documenting implementation and maintenance of Policies & Procedures in practice Device & Workspace Security Suites Direct Support & Consultation from PCT team + therapist attorney Eric Ström, JD PhD LMHC (live & recorded + searchable library) Includes the Risk Analysis & Risk Mitigation Planning service + tool HIPAA Security & Privacy Ethics training

    Episode 619: Public Wi-Fi: Is It Still a Security Risk? What Therapists Need to Know About Untrusted Networks
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Group Practice Tech by Person Centered Tech: a podcast where we help mental health group practice owners ethically and effectively leverage tech to improve their practices.

Informações

  • Criado por
    Person Centered Tech
  • Anos de atividade
    2020 - 2026
  • Episódios
    100
  • Classificação
    Livre
  • Copyright
    ©2025
  • Site do podcast
    Group Practice Tech

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