What if AI could handle 95% of your maintenance workload, but the biggest breakthrough wasn't the technology itself? It was changing how your team works. In this episode of the #DoorGrowShow, Jason Hull sits down with David Normand of Vendoroo to explore how AI is transforming property management operations. David shares how companies are automating an average of 83% of maintenance work orders, improving resident satisfaction, and managing nearly 1,000 doors with just one maintenance coordinator. They also break down the AI Four-Bucket System, why some teams struggle to adopt AI while others thrive, and the shift from managing everyday tasks to managing outcomes. If you're still running maintenance the old way, this conversation might completely change how you think about growing your business. You'll Learn [00:00] Introduction: The Future of AI in Property Management [01:28] How AI Is Transforming Maintenance Operations [08:41] Real Results: 24/7 Communication, Faster Responses & Happier Residents [14:26] Why Most Property Management Companies Struggle with AI Adoption [18:09] The AI Four-Bucket System: A New Way to Manage Maintenance [24:25] Maintenance Metrics, Vendor Performance & Team Accountability [28:40] Training Your AI Teammate and Redefining Human Roles [39:02] The Biggest AI Adoption Mistakes & What's Next for Property Management Quotables "And what took a property manager 30 minutes to do now took them 30 seconds to do, and they look like an absolute pro." "They want better outcomes. They want better thinking, better decision making being done." "Stop trying to do everything yourself. You can't be everywhere. You can't be on every phone call. You can't be on every email. Now you can be." Resources DoorGrow and Scale Mastermind DoorGrow Academy DoorGrow on YouTube DoorGrowClub DoorGrowLive Transcript Jason Hull (00:01) All right, we're live in five, four, three, two, one. Hey everybody, I'm Jason Hold, the founder and CEO of DoorGrow, the world's leading and most comprehensive coaching and consulting firm for long-term residential property management entrepreneurs. For over a decade and a half, we have brought innovative strategies and optimization to the property management industry. At DoorGrow, we are on a mission to transform property management business owners and their businesses. We want to transform the industry, eliminate the BS, build awareness, change perception, expand the market, and help the best property management entrepreneurs win. Now let's get into the show. So my guest today, David Normand, is hanging out with me here from Venderoo. David, say hello to everybody. David Normand (00:51) Hello everybody. Nice to see you again, Jason. It's always great to catch up with you. Jason Hull (00:54) All right. Great to have you again on the show. So you guys have been up to, I mean, the AI revolution is upon us. We've now graduated somewhat into AI Slop. Everything's getting created by AI. Nobody knows what's real anymore. AI models are now tearing apart books so they can train the models on stuff before 2020, before AI started getting its fingers into everything. And so it's just it's become crazy. And here we are. So David Normand (01:22) Here we Jason Hull (01:24) And today we're gonna talk about the AI four bucket system, whatever that David Normand (01:27) Ha ha. Jason Hull (01:28) is. So give us catch us up. Where do you th like take us back a little bit? Where do you feel like AI is right now? How is this relevant? And then let's get into your AI four bucket system. David Normand (01:42) Yeah, yeah, for sure. So, you know, I always go back. I have a very fond memory. Uh I think my first step onto the stage was actually at one of your uh conferences down in the Austin, Texas areas where we first kind of came out and kind of set up like we're the guys that are crazy enough to kind of jump into this and we're gonna see if this can help our industry was like kind of like our first pledge, right? And now here we are almost three years later. And It seems that it's been ten years since, you know, people I think about like what we're doing, you know, in in 2024 versus what I'm looking at daily that's happening here as we're getting into Q4 of 2026. Um, Jason Hull (02:25) Yeah. David Normand (02:25) so what are we seeing? Um let's talk about some highlights that we're seeing I think that are pretty cool before we get into what I see as been the biggest issue in the last six months. That's really what I want to talk Jason Hull (02:35) Mm-hmm. David Normand (02:35) with you about here today and and and The the AI four bucket system and what that really means. Um, Jason Hull (02:41) Okay. David Normand (02:41) like like the cool things that I'm seeing at a high level. Um, women is uh 83% is the uh average of work orders that are now being automated across the board without having any human involvement in it whatsoever. I think that's pretty cool. So yeah, so 83% Jason Hull (02:59) That's amazing. And that's the average. David Normand (03:03) that's the average. Yep, the everyday we see. Jason Hull (03:05) So there's people that are doing better than that. David Normand (03:07) Yeah, I mean I definitely have top people that are sitting in the low 90s consistently, 95% across the board for sure. Yeah. Um, yeah, Jason Hull (03:14) Wow, that's amazing. David Normand (03:16) yeah. So we're seeing that across the board. Um, resident satisfaction, um, ninety-four percent, which has been a really interesting behavior to watch as residents have simply kind of said loud and clear. Um Your office is now available when I'm available, not Jason Hull (03:39) Yeah. David Normand (03:40) when you're only open. That's a really cool signal to see. Um, you know, and and I always correct everybody when they say chatbot. Like if you say chatbot, you're talking like early 2000s, Jason Hull (03:51) Yeah. David Normand (03:52) right? Uh, and seeing the behavior of our resident communities that are using exclamation points, emojis saying have a blessed one or thank you when they're responding to. your AI teammate that's working in maintenance that to me that has bridged the cross you know the across the bridge into trust and and identifying this as a person that can really help them with their needs and issues. I think that's a really cool behavior that I've seen. Jason Hull (04:19) Yeah. David Normand (04:20) another one uh is a uh 12.5% reduction in the number of residents are actually frustrated with the maintenance process. I think that that is a phenomenal metric when you're looking at when we studied Jason Hull (04:36) Yeah. David Normand (04:36) beforehand, uh 15% of every maintenance ticket ended in a frustration for a resident. And we're seeing that number now bouncing at around like two and a half to three percent uh across the board. Jason Hull (04:48) Wow. David Normand (04:49) I think that that personally as a person who's sat on operations for 20 years, those are the the metrics that start giving me goosebumps that are like, okay, this Jason Hull (04:59) Wow. David Normand (05:00) is having a significant impact. on the way that we are meeting our resident community when they are available, right? People work second shifts, people work third shifts, people are looking for real-time support. Um so, you know, you think about two years ago a person had to log into a PMS system, they had to create a work order, they had to wait for somebody Jason Hull (05:21) Yeah. David Normand (05:22) 12 or 24 hours to get back to them. Now They can simply call or text the work orders created for them and within 15 seconds they're speaking to a qualified maintenance representative who's helping them with their situation or getting a vendor assigned to them. Like that's that's quite the the experience, uh, you know, the change of experience for residents. Jason Hull (05:39) That's pretty amazing. I mean, it this almost sounds like that Tesla self driving moment where you're like, my gosh, the car is better than the human at driving now. And David Normand (05:48) Yeah. Yeah. Jason Hull (05:49) for those that have not had a Tesla drive them around lately, like you just don't get it. You don't believe it can be that good. But it's better than people. It the David Normand (05:55) Yeah. Yeah. Yes. Jason Hull (05:59) accident rate's lower. And I mean, getting this down to two point five to three percent, uh, that's the percentage of people that are frustrated. David Normand (06:09) Yeah, so we yeah. Jason Hull (06:09) With the maintenance ticket? David Normand (06:10) Yeah, we studied it before and it was always around fourteen to fifteen percent uh before we opened up like resident sentiment insights. There's a whole platform that we kind of opened up to study this, and then you just saw when we launched that agent that was looking into why people were frustrated and giving our teammates, our human teammates in our office real insights to what they do can resolve, you just saw the number. Jason was crazy. See on the graph, it launched and within twenty-five-thirty days you just saw the number. plummeting, um, you know, uh of what's going on. Yeah, it's really cool. Jason Hull (06:41) So these are innovations you guys have had. What are most companies that are not using a system like this or maybe some other system? What is the like s frustration percentage typically? Any idea about that? Oh. David Normand (06:55) Um well that's what we were studying. We were studying yeah, so we were sold it was about fifteen percent of all of their maintenance before, yeah. Jason Hull (07:02) Oka