Putting the AP in hAPpy

Debra R Richardson
  • 5.0 (6)
  • MANAGEMENT
  • UPDATED WEEKLY

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor. 

  1. Episode 373: TY 2025 Handling Corrections For IRS Forms 1099-NEC, 1099-MISC and 1042-S

    5H AGO

    Episode 373: TY 2025 Handling Corrections For IRS Forms 1099-NEC, 1099-MISC and 1042-S

    Congrats!  You made the deadline for sending 1099-NEC and 1099-MISC recipient statements to your vendors and the related IRS tax filing deadline for the 1099-NEC.  Then your phone starts ringing with vendors, and now you have corrections to what you reported.  Or your organization has multiple entities and you realized income was reported for vendors using the wrong organization.  Or that file in IRIS or FIRE has an error status…. Now what?  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:     IRS Publications: IRIS:  Publication 5717 (Rev. 1-2026) https://www.irs.gov/pub/irs-pdf/p5717.pdfFIRE: Publication 1220 (Rev. 9-2025) https://www.irs.gov/pub/irs-pdf/p1220.pdfFIRE (1042-S):  Publication 1187 (Rev. 9-2025) https://www.irs.gov/pub/irs-pdf/p1187.pdfIRS Page:  Information Return Penalty Chart https://www.irs.gov/payments/information-return-penalties Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    33 min
  2. Episode 372: Running Late on 1099-NEC or 1099-MISC Reporting? File These IRS Extensions To Prevent Penalties

    JAN 29

    Episode 372: Running Late on 1099-NEC or 1099-MISC Reporting? File These IRS Extensions To Prevent Penalties

    What do you do if it’s getting down to the wire to be in compliance with the IRS deadlines for sending vendors their 1099-NEC or 1099-MISC or filing both with the IRS, and you know you are going to be late. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:     IRS Extension Form:  Form 8809, Application for Extension of Time to File Information Returns  https://www.irs.gov/forms-pubs/about-form-8809IRS Extension Form:  Form 15397 Application For Extension of Time to Furnish Recipient Statements  https://www.irs.gov/forms-pubs/extension-of-time-to-furnish-statements-to-recipientsIRS Page:  Information Return Penalty Charthttps://www.irs.gov/payments/information-return-penalties Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    21 min
  3. Episode 371: TY 2025: CF/SF Participation? 2 Reasons You Still Check State Requirements & A Process to Perform

    JAN 22

    Episode 371: TY 2025: CF/SF Participation? 2 Reasons You Still Check State Requirements & A Process to Perform

    Don’t forget to still do your tax reporting research at the State level, even if that State participates in the Combined Federal/State Filing (CF/SF) Program.  For two reasons you still need to check and a process to do it…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:     IRS Publication 1220: Specifications for Electronic Filing of Forms 1097, 1098, 1099, 3921, 3922, 5498,IRS Publication 5717: Information Returns Intake System (IRIS) Taxpayer Portal User Guide Vendor Process Training Center > Resource Library: State Sites for Business/Tax ResearchCustomized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    29 min
  4. Episode 370: At Least 5 Questions to Ask Now In Preparation for the Publication of the IRS Draft Form W-9

    JAN 15

    Episode 370: At Least 5 Questions to Ask Now In Preparation for the Publication of the IRS Draft Form W-9

    My head is starting to hurt as clients, subscribers and others reach out to ask about the impact of the IRS draft form W-9.  More and more questions are arising and I have 5 that you should start thinking about…. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:     IRS Form W-9:  https://www.irs.gov/pub/irs-pdf/fw9.pdf Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    32 min
  5. Episode 369: Debra R Richardson and Jason Dinesen Discuss the Draft Version of the IRS Form W-9 And What It May Require for Vendor Teams

    JAN 8

    Episode 369: Debra R Richardson and Jason Dinesen Discuss the Draft Version of the IRS Form W-9 And What It May Require for Vendor Teams

    My guest is Jason Dinesen, and he and I discuss the IRS draft version of the IRS Form W9 with a revision date of January 2026.  We address questions such as will it really be published in January? What you should do before it’s published, what you should do after, including why this revision may require action for the vendor team that was not required with recent revisions….   Keep listening.   Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:     Jason Dinesen YouTube Channel:  Accounting in the Wild Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    37 min
  6. Episode 368: Holiday Out-of-Office Messages - A Fraudster’s Favorite Gift – Get 4 Best Practices to Avoid Payment Fraud When You're Out

    12/18/2025

    Episode 368: Holiday Out-of-Office Messages - A Fraudster’s Favorite Gift – Get 4 Best Practices to Avoid Payment Fraud When You're Out

    Holidays are the best times for cybercriminals – they know we are busy trying to get out of the office and all they need is the information we typically include in an Out of Office automated email reply.  Don’t give it to them – use these best practices to not let your absence lead to payment fraud.  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:       Mailguard Article:  Are ‘Out of Office’ Replies a Cyber Risk?: https://www.mailguard.com.au/blog/are-out-of-office-replies-a-cyber-risk?utm_source=chatgpt.com Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    18 min
  7. Episode 367: Top 5 Things to Know or Do Now for 1099-NEC/MISC and 1042-S Tax Reporting for TY 2025

    12/11/2025

    Episode 367: Top 5 Things to Know or Do Now for 1099-NEC/MISC and 1042-S Tax Reporting for TY 2025

    If you are getting ready for tax reporting for Tax Year 2025 and need the important things to know or do regarding the 1099-NEC, the 1099-MISC and the 1042-S – this podcast episode is for you! Starting with two that you don’t have to worry about (yet) then three that you do.   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:     IRS Draft Forms:  https://www.irs.gov/draft-tax-formsIRS Published Forms:  https://www.irs.gov/forms-instructions-and-publications IRS Publication 5903: IRIS App for TCC Tutorial and IRIS Application for TCCIRS Publication 5911: IR App for TCC Tutorial and IR Application for TCCCustomized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    22 min
  8. Episode 366: Reduce Payment Fraud Risk By Outsourcing Your Vendor Payments

    12/04/2025

    Episode 366: Reduce Payment Fraud Risk By Outsourcing Your Vendor Payments

    As you are busy with year-end and increased volumes of vendor adds and changes – you may be ready to reduce your vendor process activities by outsourcing your vendor payments next year, with a bonus of reducing payment fraud risk.  How? Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:     Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionFree Download:  Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

    20 min
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About

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor. 

Information

  • Creator
    Debra R Richardson
  • Years Active
    2018 - 2026
  • Episodes
    373
  • Rating
    Clean
  • Copyright
    © 2026 Putting the AP in hAPpy
  • Show Website
    Putting the AP in hAPpy