The We Do Collective

Fallon Carter
  • 5.0 (2)
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The We Do Collective is your go-to podcast for all things wedding planning, hosted by luxury wedding planner Fallon Carter. Whether you're planning your wedding on your own or looking for expert guidance, this podcast is packed with practical advice, planning tips, and insider secrets to help you create the wedding of your dreams—without the stress. Each episode dives into everything from budgeting and timelines to vendor selection, wedding day logistics, and etiquette. With a mix of solo episodes, interviews with industry experts, and real advice from couples who’ve been through it, The We Do

  1. 4d ago

    Burned Out, Bad Contracts & Bridal Party Drama: Real Talk on the Messy Middle of Wedding Planning

    Wedding planning hitting a wall? You're not alone. In this episode, Fallon answers six listener questions covering the stuff no one warns you about — from navigating serious burnout with eight months still to go, to what you should actually be reading before signing a big non-refundable venue contract. Fallon also gets into the bridal party conversation nobody wants to have (spoiler: keep it small, keep it real), breaks down vendor booking timelines without the panic, and shares her honest take on destination weddings — including how to handle the guests who won't come and the ones who weren't meant to. Plus: how to tell someone their kids aren't invited without blowing up the friendship. Real advice, no fluff. Keep the questions coming at hello@thewedocollective.com.

    49 min

  2. May 27

    Answering the Questions Nearlyweds Are Actually Asking Right Now

    This week, Fallon is doing something a little different. With no questions in the inbox (yet!), she went out and found the questions nearlyweds are asking everywhere right now — the forums, the wedding groups, the surveys, the late-night group chats — and she's answering all five as if they came straight from a listener. In this episode, Fallon tackles: Should you use AI to plan your wedding? Where it genuinely saves you time, and where the human touch is non-negotiableNavigating the guest list when one family is huge, the other is small, and you and your partner can't agree on the sizeCash bars, kid-free weddings, and cash gifts — what's actually acceptable in 2026, and how to communicate it without looking tackyThe truth about tipping vendors — what's already in your contract, who to tip, and Fallon's take on the front-end tipping philosophyWhen the in-laws are paying — how to accept family contributions without handing over control of your dayThe throughline? Modern weddings are about intentional choices, clearly communicated. The "rules" haven't disappeared — they've opened up — as long as you lead with clarity and kindness. 📩 Have a question you want answered on the show? This is your invitation. Email us at hello@thewedocollective.com — your question could be featured on the next episode. 🔗 Grab the Run of Show template in the We Do Collective Library. If this episode helped you, please like, subscribe, and share it with someone deep in the planning trenches. We'd love to hear from you. Welcome to the We Do Collective — where we do weddings together.

    36 min

  3. May 20

    How I Build a Run of Show: The Most Important Document of Your Wedding Day

    The run of show goes by many names — wedding timeline, production schedule, master itinerary — but no matter what you call it, it's the document that holds every moving piece of your wedding day together. In this episode, Fallon pulls back the curtain on her exact process for building a run of show from scratch. You'll learn: Why the run of show always starts with your venue contract (and the questions you need to ask first)How to build your timeline backwards from the event end timeThe difference between a client-facing run of show and an internal production scheduleHow to layer in photography, food and beverage, hair and makeup, and vendor load-inWhy your photographer is usually the first heavy timeline conversation you'll haveFallon's go-to formula: 4 hours reception, 1 hour cocktails, 1 hour ceremony — and how to flex itHow to handle toasts, cake cutting, outfit changes, and grand entrances without losing the energy of the nightPro tips on managing hair and makeup teams (and why they're the #1 reason timelines fall apart)How to build flexibility into your timeline so you can actually be present and enjoy your dayWhether you're a planner refining your process, a couple planning without a full-service planner, or someone curious about what really goes into a seamless wedding day — this episode is your foundation. 📩 Have questions or want Fallon to break something down on a future episode? Email us at hello@thewedocollective.com. 🔗 Grab the Run of Show template in the We Do Collective Library. If this episode helped you, please like, subscribe, and share it with someone planning their wedding. We'd love to hear what you're learning. Welcome to the We Do Collective — where we do weddings together.

    44 min

  4. May 13

    Wedding Insurance 101: What It Covers, What It Doesn't, and Why You Need It

    You signed the venue contract, saw "liability insurance required," and panicked-Googled. Same. In this episode, Fallon sits down with Meagan Phillips — wedding specialist with The Wedding Protector Plan, former wedding planner of 12 years, and program administrator for one of the largest wedding insurance providers in the country — to finally demystify wedding insurance. We break down the two types of coverage every couple should understand (spoiler: liability and event cancellation are NOT the same thing), what each one actually protects you from, and the real-life situations where insurance has saved couples thousands. From hurricanes that wipe out venues, to vendors that vanish, to that one wedding dress that caught fire mid-ceremony — Meagan shares stories that prove "it can't happen to me" isn't a strategy. In this episode, you'll learn:• The difference between liability insurance and event cancellation insurance (and which one to buy first)• What "force majeure" really means in your venue contract — and why it doesn't protect you• How much wedding insurance actually costs (hint: less than one centerpiece)• When to buy your policy (and why waiting is a costly mistake)• What insurance won't cover, including pre-existing situations• Destination wedding coverage, vendor contracts, and the questions to ask before you buy Whether you're planning a $50K backyard celebration or a $200K destination wedding, this is the conversation you didn't know you needed. Share it with a friend who's deep in venue contracts right now. Connect with Meagan:Website: protectmywedding.comEmail: info@protectmywedding.com Loved this episode? Subscribe to The We Do Collective wherever you listen, and share it with a nearly-wed who needs it. Because at The We Do Collective — we do weddings together. 🤍

    36 min

  5. May 6

    How I Design a Wedding (Without Looking at Other Weddings)

    Today I'm walking you through exactly how I approach wedding design — from the very first site visit all the way through florals, linens, tabletop, lighting, and the day-of details that pull it all together. If you've ever felt overwhelmed by Pinterest, paralyzed by color choices, or unsure how to communicate your vision to vendors, this episode is for you. I'm sharing the framework I use with every couple, including: • Why your venue (not Pinterest) is your real starting point• How to build a Pinterest board that actually works — and why I avoid wedding imagery• My color story method (and the Cartier red story that explains it all)• The Canva workflow I use to build mood boards and design decks• How to talk to your stationer, florist, and rental partners so they can actually deliver your vision• Why floor plans are the backbone of everything• Picking linens, rentals, and tabletop without losing your mind• The mockup that's saved my life more than once Whether you're working with a planner, a month-of coordinator, or going completely solo, this episode gives you a real process — not just inspiration — to design a wedding that feels authentic, intentional, and unmistakably yours. If you have questions about design or you're using our planning templates, I'd love to hear from you. Email us at hello@thewedocollective.com — your feedback is how we make these tools (and these episodes) better. Cheers, and welcome back to The We Do Collective, where we do weddings together.

    1 hr

  6. Apr 29

    How to Plan a $150,000 Wedding for 100 Guests (Without a Full-Service Planner)

    You've got $150,000 and 100 guests. The Pinterest boards are full of half-million-dollar weddings, and you're starting to wonder if your budget is even realistic. It is. And in this episode, I'm walking you through exactly how to make it work. I'm breaking down every line item — venue, catering, flowers, photography, lighting, rentals, stationery, and all the hidden costs no one talks about — so you can plan a wedding that's beautiful, intentional, and doesn't leave you broke before the honeymoon. We'll talk about why you might NOT need a full-service planner at this budget, how to avoid being "venue poor," the photography hack that can save you thousands, and the categories where you should never, ever cut corners. Whether you're DIY-planning, considering an advisory call, or just trying to figure out where your money should actually go — this one's for you. Connect with Fallon:hello@thewedocollective.com instagram : @thewedocollective

    47 min

  7. Apr 22

    The Wedding Details That Fall Through the Cracks (And How to Catch Them)

    Fresh off a wedding weekend in LA, Fallon is pulling back the curtain on all the little details that tend to slip through the cracks — even with a planner on site. If you're deep in wedding planning and want the kind of insider wisdom that only comes from years of being in the room, this one's for you. In this episode, Fallon covers: Who guests should actually call on the wedding weekend (hint: not you)How to handle needy family members and complicated dynamicsWhy you need a stylist — not just a planner — on the day ofRehearsal must-dos, from shoe choices to ceremony choreographyBooking two getting-ready rooms and placing food orders earlyVow booklets, ring handoffs, marriage license logistics, and witness planningRain plans, guest arrival flow, and ushers as unsung heroesReception details: cake ingredients, introductions, and finding the right MCWhat happens AFTER the party — lost and found, master bill, and who takes the cards homeWhether you're working with a full planning team or DIY-ing the big day, this episode will help you spot the gaps before they become wedding-day fires. Got a planning question or a story to share? Email Fallon at hello@thewedocollective.com — she wants to hear from you. New episodes every week. We Do Collective — where we do weddings together. 🤍

    50 min

  8. Apr 15

    Title: How to Work With Hotels for Destination Weddings: Venue Research, Site Visits & Contracts

    Planning a destination wedding at a hotel? In this episode of The We Do Collective, wedding planner Fallon Carter breaks down everything you need to know before signing on the dotted line — from building your venue shortlist and doing outreach, to what to look for on a site visit and how to negotiate your contract. Fallon covers how to assess room rates and hidden fees, which hotel contacts actually matter (hint: it's not your sales rep), why site visits are non-negotiable, and how to protect yourself in your contract before you lose all your leverage. She also shares real stories from recent weddings at the Four Seasons in Anguilla and Terranea in Rancho Palos Verdes that you won't want to miss — including a mosquito situation that changed everything. Whether you're just starting your venue search or about to sign a hotel contract, this episode is your playbook.

    59 min
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Ratings & Reviews

5
out of 5
2 Ratings

About

The We Do Collective is your go-to podcast for all things wedding planning, hosted by luxury wedding planner Fallon Carter. Whether you're planning your wedding on your own or looking for expert guidance, this podcast is packed with practical advice, planning tips, and insider secrets to help you create the wedding of your dreams—without the stress. Each episode dives into everything from budgeting and timelines to vendor selection, wedding day logistics, and etiquette. With a mix of solo episodes, interviews with industry experts, and real advice from couples who’ve been through it, The We Do

Information

  • Creator
    Fallon Carter
  • Years Active
    2025 - 2026
  • Episodes
    47
  • Rating
    Clean
  • Copyright
    © Fallon Carter
  • Show Website
    The We Do Collective