Ctrl AI Profit

Michael Cadenhead
  • 5.0 (1)
  • Business

Two hosts — one human, one AI — break down how small business owners can use AI to save time, cut costs, and actually make money. No hype, no jargon, just what works.

  1. 16h ago

    Ep. 276 | Claude Can Schedule Your Monday Brief While You're Closed

    Tired of rebuilding the same Monday summary by hand? Claude’s Scheduled tasks can run a Monday brief in the cloud—even when your computer is off—so you open to the page, not a blank chat. New term: A Scheduled task is a prompt you save once with a cadence. Claude runs it on your schedule and leaves the finished brief under Scheduled for you to review—even if your computer was off. In this episode: Confirm a paid Claude plan (Pro, Max, Ultra, Team, or Enterprise)—Scheduled tasks are not on free New experience path: describe the Monday brief + cadence in chat → answer Claude’s questions → review name/schedule/instructions → click Schedule Cowork path: left sidebar Scheduled → New task → Create with Claude or Set up manually → Schedule or Save Worked prompt: overdue invoices, quiet deals, three must-dos; connectors optional with a notes-folder fallback Cloud remote runs when the computer is asleep; review, pause, resume, delete, or Run now from Scheduled Safety: start low-risk; don’t schedule sends or purchases; review outputs; pause unused tasks (@TheJol’s daily digest as a confirmed remote-run example) Do this week: Open Claude → create a Monday 8 AM America/Chicago Scheduled task with the three-part brief prompt → click Schedule or Save. Leave the computer off for the first run window, then open Scheduled and read what landed. If the brief invents facts, tighten the prompt to “facts only,” connect tools, or point it at a notes folder—then pause any unused tasks. Sources: Schedule recurring tasks in Claude Cowork — https://support.claude.com/en/articles/13854387-schedule-recurring-tasks-in-claude-cowork · Get started with Claude Cowork — https://support.claude.com/en/articles/13345190-get-started-with-claude-cowork · Claude Cowork and chat are one Claude — https://support.claude.com/en/articles/16761823-claude-cowork-and-chat-are-one-claude · Use Claude Cowork safely — https://support.claude.com/en/articles/13364135-use-claude-cowork-safely More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

  2. 1d ago

    Ep. 275 | Claude Projects Can Keep Your Brand Voice in Every Reply

    Tired of pasting your brand voice and price rules into every Claude chat? Projects let you upload that briefing once so every reply in that project stays on-brand. New term: A Project is a folder for related Claude chats. Project knowledge is the files Claude reuses in every chat inside that project—chat history alone does not carry across chats unless you add it to knowledge. In this episode: Create a Customer Replies project at claude.ai/projects with + New Project (free accounts: max five projects) Upload brand voice, FAQ, and price-rule files into project knowledge on the right side Set project instructions once (short, plain, only use facts from knowledge; ask when a fact is missing) Why chat history does not auto-share across chats, and how paid RAG kicks in when knowledge nears the context limit Start every reply draft inside the project—not from the blank home chat—and star the project for quick access Owner tips from @KristieInnov8s and @growthsculptor: brief once; one project per job Do this week: Open claude.ai/projects → + New Project → name it Customer Replies. Upload three knowledge files: brand voice, FAQ, and your real price rules; then Set project instructions and Save. Draft one real customer reply from a chat started inside that project—without pasting your briefing again. Sources: How can I create and manage projects? — https://support.claude.com/en/articles/9519177-how-can-i-create-and-manage-projects · Understanding Claude's personalization features — https://support.claude.com/en/articles/10185728-understanding-claude-s-personalization-features More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

  3. 2d ago

    Ep. 274 | Week in AI: ChatGPT Merges Work and Shopify Opens Agent Checkout

    This week's AI news for owners: ChatGPT and Codex share one usage pool starting in December, Shopify put Shop Pay and a Knowledge base inside AI agents, and Claude Enterprise got pooled team budgets. New term: Shared usage pool means Plus, Pro, and Business ChatGPT and Codex draw from one combined allowance (Instant chat does not). Check Settings → Usage for remaining usage and reset times. In this episode: How OpenAI is merging Chat and Work, and why Settings → Usage becomes the one meter for Work and Codex in December October 29 Pro and Business Premium Work and Codex allowance increases (no plan prices restated) ChatGPT account switching on iOS and Android: Settings → Switch account for up to two accounts Shopify Fall '26: Sales channels → Agentic for Catalog eligibility, Knowledge base facts, and agent connectors Claude Enterprise pooled group budgets and smart reports (not for grading employees) Shared robots.txt AI-training preference OpenAI will honor; Google aims for 2027—keep today's crawler rules Do this week: Open ChatGPT → Settings → Usage and note combined remaining usage before your next heavy Work or Codex day. If you sell on Shopify, open Admin → Sales channels → Agentic, confirm Catalog eligibility, and publish or correct return, shipping, and gift-service Knowledge base facts. Decide which agent connectors your shop actually uses—and keep personal vs work ChatGPT separate with Switch account if you juggle both. Sources: Understanding ChatGPT and Codex usage limits — https://help.openai.com/en/articles/20001625-understanding-chatgpt-and-codex-usage-limits · ChatGPT Work and Codex — https://help.openai.com/en/articles/20001275-chatgpt-work-and-codex · ChatGPT release notes — https://help.openai.com/en/articles/6825453-chatgpt-release-notes · ChatGPT Business release notes — https://help.openai.com/en/articles/11391654-chatgpt-business-release-notes · Shopify Fall '26 Edition (merchant) — https://www.shopify.com/news/fall-26-edition-merchant · OpenAI AI training preferences — https://openai.com/index/helping-websites-express-ai-training-preferences · Google shared AI training control — https://developers.google.com/search/blog/2026/10/ai-training-control · Claude Enterprise smart reports, surveys, pooled budgets — https://claude.com/resources/articles/smart-reports-surveys-pooled-budgets · TechCrunch on Chat/Work merge (OpenAI user email) — https://techcrunch.com/2026/11/02/openai-is-finally-merging-chatgpts-chat-and-work-tabs/ More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

  4. 3d ago

    Ep. 273 | Grok Bot Can Turn County Restaurant Inspections Into Facebook Posts

    Want county restaurant inspection news without rewriting DBPR legalese by hand? Mike had Grok Bot research public Okaloosa records and draft Facebook posts that stay draft-only until you approve. New term: Draft only (also called an approval gate) means the bot can research and write the post, but it never publishes to Facebook or anywhere else until a human says yes. In this episode: How Mike had Grok Bot turn public Okaloosa County restaurant inspections into Facebook-ready drafts Why draft only matters when a closure or warning can travel the same day The post template: who, where, date, result, high-priority line, disclaimer, and official source One post per inspection, verified public facts only, no made-up inspector narrative The hold rule when official DBPR violation wording is not in hand yet Do this week: Open your county's official food-safety or health inspection site and pick one recent public inspection. Write the facts in template order: name, place, date, result, one high-priority line if any, disclaimer, source link. If you set up a bot, tell it first: research only, draft only, one post per inspection, cite the official page, and never publish without your yes. Sources: Florida food safety, Okaloosa County — https://floridafoodsafety.org/okaloosa-county/ · Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" — https://docs.x.ai/grok-bot/use-cases More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

  5. 4d ago

    Ep. 272 | Grok Bot Can Check What Your Local Competitors Changed Twice a Week

    Wonder what the shop down the road just changed on its website? Mike had Grok Bot check local competitors twice a week and report only real changes, without posting or contacting anyone. New term: A material change is something that would make you rethink a price, a service, or a page on your own site. A new promo, a new city page, a rebrand, or a shutdown counts. A rotating blog sidebar or a review count ticking up by two does not. In this episode: The twice-a-week check Mike ran: same competitor pages every Monday and Thursday, compared to the last fetch Why most reports said nothing material changed, and why quiet is the point How to pick three to five rivals and the exact pages worth watching The research-only rule: never post, never contact, never change your site without approval One suggested move at a time, plus the no-data rule when a page won't load Do this week: Pick three local competitors and write down one page URL for each. Open those pages Monday and Thursday; note only changes that would make you rethink your own site. If you set up a bot, tell it first: research only, material changes only, never contact anyone, and one suggestion at a time. Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" — https://docs.x.ai/grok-bot/use-cases More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

  6. 5d ago

    Ep. 271 | Grok Bot Can Catch Email Appointments Missing From Your Calendar

    Ever said yes to a meeting in an email and never put it on your calendar? Mike had Grok Bot compare his email to his calendar every weekday morning and flag what was missing, without changing a thing. New term: Read-only means the assistant can look but not touch. It reads your email and your calendar, but it never adds, moves, deletes or answers anything. It suggests, and you decide. In this episode: The real morning check Mike ran in August: four buckets in every report, and not one calendar change A webinar he registered for that never landed on his calendar, and how the report kept flagging it A speaking slot he accepted in a plain email reply, caught months ahead Why "register today" ads and maybe-meetings with no invite were skipped Time zones, staying quiet on clean days, and what to do when a check misses a morning Do this week: Write your rule for what counts as an appointment: registered, accepted or confirmed. Search your email for Zoom, webinar and confirmed, and check each one against your calendar. If you set up a bot, tell it first: read-only, never create or change calendar events, and stay quiet unless something is missing. Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" — https://docs.x.ai/grok-bot/use-cases More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

  7. 6d ago

    Ep. 270 | Grok Bot Can Tell You When Backordered Supplies Are Back in Stock

    Waiting on a backordered part, product or piece of equipment? Mike had Grok Bot watch the store pages and report back every few hours without buying a thing. Here's the buy rule to write first and how to copy it. New term: A trigger is the thing that starts an automatic job. Usually it's a clock, but it can also be an email arriving, like a supplier's "it's back in stock" alert sent to your Bot's own address. In this episode: The real watch Mike ran in August for three matching office computers: 41 short reports over about two weeks, and not one order placed The buy rule that decides what counts as a hit: exact model, how many, new or used, which sellers, and your own top price Why a stock-tracking website said "in stock" when the store's own page showed something else, and why the bot trusted the store Why "only 1 left" wasn't a hit when you need three How often to check, and how a supplier's back-in-stock email can start the check instead of a clock Why you put an end date in the watch and turn it off when the item shows up Do this week: Write the buy rule for anything you're waiting on: item, model number, how many, which sellers, new or used, and the most you'll pay. If you set up a bot, tell it first: never buy, never add to a cart, never contact the seller. Only check and tell me. Run it once by hand, then pick the slowest schedule that still gets you there in time. Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" — https://docs.x.ai/grok-bot/use-cases More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

  8. Nov 1

    Ep. 269 | Grok Bot Can Have Your Morning Briefing Waiting Every Day at 8

    Start each day digging through email and your calendar? Mike set Grok Bot to have a one-page briefing waiting around 8. Here's what goes on it, how to copy it, and the one rule that keeps it from sending anything. New term: A routine is a saved instruction your AI assistant runs on a schedule while you're away, like a coffee maker on a timer. You set it up once, and the page is ready when you sit down. In this episode: What's on Mike's real morning briefing for this show: the top story, three to five headlines with links, one early signal, and a check on how many episodes are lined up Why it drafts posts for Mike to approve but never posts anything on its own What the same page looks like for a regular shop: today's calendar, what's waiting on you in email, one industry item, and what you can skip Six steps to copy it: write the page on paper, connect email and calendar, put the no-sending rule first, run it by hand, set the routine and check the time zone, then plan for missing data Why a new routine doesn't run the minute you create it, and why a Test run is real work The one-line fix that kept Mike's X drafts under 280 characters Do this week: Write the four or five lines you'd want waiting for you every morning. That list is useful even without a bot. If you set up a bot, tell it first: do not send, reply or change meetings. Only read, and write the page to me. Run it by hand a few times and fix one thing each pass before you put it on a schedule. Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" (Chief of staff) — https://docs.x.ai/grok-bot/use-cases More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: CtrlAiProfit@850Media.com Send us Fan Mail Support the show Ctrl AI Profit — Real AI. Real Business. No Hype. CtrlAiProfit.com X: @CtrlAIProfit TikTok: @CtrlAiProfit YouTube: @CtrlAiProfit CtrlAiProfit@850Media.com Produced entirely by AI. Yes, really....

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About

Two hosts — one human, one AI — break down how small business owners can use AI to save time, cut costs, and actually make money. No hype, no jargon, just what works.

Information

  • Creator
    Michael Cadenhead
  • Years Active
    2026
  • Episodes
    276
  • Rating
    Clean
  • Copyright
    © 2026 Ctrl AI Profit
  • Show Website
    Ctrl AI Profit