Automate Your Agency

Alane Boyd & Micah Johnson

Are you a founder dreaming of breaking free from the day-to-day grind? Or perhaps you're looking to scale your company without burning out? Welcome to Automate Your Agency with Alane Boyd and Micah Johnson, a podcast dedicated to helping you systemize and automate your business for more efficient, scalable operations that can run without you.Join our hosts as they share battle-tested strategies and cutting-edge tools that take the guesswork out of systemizing your business. Drawing from their experience of growing their agency to 600+ active clients before their exit, Alane and Micah offer actionable insights on:✅ Implementing effective software solutions ✅ Leveraging automation and AI to do more with less✅ Creating workflows and systems that allow your business to run without you✅ Preparing your company for a potential sale or exitEach week, they take a deep dive into real-world operational challenges and showcase solutions they've implemented. Whether you want to double revenue without doubling headcount or build a business that runs smoothly in your absence, this podcast is your roadmap to success.Subscribe to Automate Your Agency with Alane Boyd and Micah Johnson now on your favorite podcast platform and join other forward-thinking entrepreneurs as they transform their businesses into well-oiled machines that are primed for growth and ready for whatever the future holds!For more game-changing strategies and resources, visit us at biggestgoal.ai!To access exclusive content, training, workshops, and more, join our Your Biggest Goal Community!Take advantage of our free tools:Free Asana, ClickUp, or Monday.com Selector ToolGet 25 Free Custom Automation Ideas for your BusinessIt's time to work smarter, not harder – let's automate your agency and unlock your business's potential!

  1. 3 NGÀY TRƯỚC

    Monday.com Magic: AI-Powered Project Set Up

    Send us a text What if you could describe a process and have a working Monday.com system appear—complete with connected boards, forms, sample data, and dashboards?  In this episode, Micah and Beau dive into Monday Magic (monday.com/magic), a free tool that turns prompts into fully built Monday structures. You’ll hear a live walkthrough—from first prompt to preview video—plus candid pros/cons on where it shines and where you’ll still want an implementation specialist. They cover limitations (no native automations yet, light sub-item support), why its agent-style “planning then building” is so useful for prototyping, and smart ways teams can use it to align on structure before investing in a full build.  If you’re choosing a work management platform or want faster ways to get from idea to system, this is a must-listen. You’ll learn: How Monday Magic converts a plain-English prompt into connected boards, forms, and starter dashboardsWhere it stops (automations, sub-items) and how to bridge the gapA practical workflow: prototype with Magic → push to Monday → refine structure and add automationsWhen to keep it simple vs. when to design a multi-board systemHow managers and implementers can collaborate using the AI-generated preview videoGive it a go for yourself: https://monday.com/magic Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast! For more information, visit our website at biggestgoal.ai. Want more valuable content and helpful tips? Explore our Courses/Programs: Complete our self-paced Process Mapping course Enjoy our Free Tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business Connect with Us: Join our Community Follow us on LinkedIn Subscribe to our YouTube channel

    18 phút
  2. 6 THG 10

    Stop Chasing the "One Thing" That Will Fix Everything

    Send us a text Many founders approach automation with a single idea in mind: “If I just automate this one thing, everything will get better.” But the truth is, businesses aren’t built on one system—they run on dozens of interconnected ones. In this episode of Automate Your Agency, Alane and Micah challenge the “one workflow” mindset and show why real freedom comes from systemizing the entire business, not just automating a single task. They share stories from their own experiences—mergers, exits, and client work—on how building layered systems can reduce employee overhead, eliminate bottlenecks, and even increase a company’s valuation. You’ll learn: Why no business truly has “just one process”How to shift from transactional fixes to long-term systemizationThe risks of relying on institutional knowledge trapped in people’s headsHow systemization supports different founder goals (taking time off, changing roles, exiting, or building a legacy)Practical ways to prioritize what to automate first—based on impact, not just feelingsIf you’ve ever felt stuck in the day-to-day of your business or wondered how to prioritize what to systemize next, this episode will give you the roadmap—and the mindset shift—to get started. 🔗 Mentioned in this episode: Priority Impact Report: Stop guessing where you business is broken! Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast! For more information, visit our website at biggestgoal.ai. Want more valuable content and helpful tips? Explore our Courses/Programs: Complete our self-paced Process Mapping course Enjoy our Free Tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business Connect with Us: Join our Community Follow us on LinkedIn Subscribe to our YouTube channel

    18 phút
  3. 29 THG 9

    AI Visuals Made Easy: Nano Banana + Hailuo

    Send us a text In this episode of Automate Your Agency, Alane and Micah dive into one of Google’s most exciting new AI tools: Nano Banana (yes, that’s its real name). They share how they’ve been using it to create professional-quality images, fix bad speaking photos, merge visuals, and even iron out wrinkles — all in seconds. But that’s not all. They also reveal how pairing Nano Banana with Hailuo AI Video can bring still images to life, letting you create unique animations for content, presentations, and social media. You’ll learn: How to access Nano Banana in Google AI Studio (and avoid the impostor sites).Real examples of editing, enhancing, and merging photos.How to generate diagrams, infographics, and illustrations with simple prompts.The workflow of combining Nano Banana with Hailuo to create animations you can layer into Canva, Final Cut, or Premiere.Why these tools are game-changers for content creators, educators, and agency owners.📌 Resources mentioned in this episode: Google AI Studio (Nano Banana)Hailuo AI VideoKling AIDisclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast! For more information, visit our website at biggestgoal.ai. Want more valuable content and helpful tips? Explore our Courses/Programs: Complete our self-paced Process Mapping course Enjoy our Free Tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business Connect with Us: Join our Community Follow us on LinkedIn Subscribe to our YouTube channel

    16 phút
  4. 22 THG 9

    Is your company data training AI?

    Send us a text There could be an AI security risk brewing in your business. Your team is already using AI—the question isn't whether they should, but whether you have control over how they're using it. This solo episode with Micah tackles the security nightmare that most business owners are completely ignoring: uncontrolled AI usage across their teams. Employees creating personal ChatGPT and Claude accounts, uploading company proposals and client data, then leaving with all that information still in their personal accounts. Even worse, paid AI accounts are sharing your business data for training purposes by default. What You'll Learn: Why personal AI accounts create data retention nightmaresStep-by-step instructions to secure ChatGPT and Claude settingsHow to create AI policies that actually workThe critical difference between chat interfaces and API usageWhy even paid accounts share your data for training by defaultThis episode provides the roadmap to get ahead of AI security issues before they become a crisis that could cost you clients, competitive advantage, and legal compliance. Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast! For more information, visit our website at biggestgoal.ai. Want more valuable content and helpful tips? Explore our Courses/Programs: Complete our self-paced Process Mapping course Enjoy our Free Tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business Connect with Us: Join our Community Follow us on LinkedIn Subscribe to our YouTube channel

    12 phút
  5. 15 THG 9

    AI Agents vs Automation: The 5 Differences That Actually Matter

    Send us a text Your automations are probably more fragile than you think—and costing you way more time than they should. Micah started the year convinced there was no real difference between AI agents and regular automation workflows. He was wrong, and now he's obsessed. In this eye-opening episode of Automate Your Agency, Alane and Micah break down the five (plus a bonus) critical differences between traditional A-to-B automation and AI agent workflows that are revolutionizing how smart businesses operate. They reveal why your current automations break every time someone adds an apostrophe or changes a date format—and how agents eliminate that technical debt forever. From chat interfaces that let you refine outputs in real-time to agents that can retry failed tasks and fix their own errors, this episode shows you exactly why the future of automation is here. You'll discover how agents access databases, handle unstructured inputs, and choose their own tools—just like training the perfect intern who never needs a coffee break. In this episode, you'll discover: Why traditional workflows require mapping every single scenario (and agents don't)How chat interfaces transform automation from rigid to conversationalThe database access that makes agents context-aware and incredibly smartReal examples of agents fixing their own JSON errors and date format issuesWhy you can stop building dropdown forms and rigid input requirementsHow agents reduce technical debt and scale with your changing businessThis isn't about replacing automation—it's about building systems that think, adapt, and grow with you. If you're tired of automations that break every time you make a small change, or if you want to build workflows in minutes instead of weeks, this episode gives you the roadmap to agent-powered operations. Ready to explore AI agents for your business? Visit biggestgoal.ai for resources and tools to get started. Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast! For more information, visit our website at biggestgoal.ai. Want more valuable content and helpful tips? Explore our Courses/Programs: Complete our self-paced Process Mapping course Enjoy our Free Tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business Connect with Us: Join our Community Follow us on LinkedIn Subscribe to our YouTube channel

    27 phút
  6. 1 THG 9

    AI-Enhanced Training: Why Training is Everything (And How to Do It Right)

    Send us a text Ever hire someone with great experience, only to watch them struggle with basic tasks in your company? You assume they "should know this stuff," but they're sitting there paralyzed, afraid to make the wrong move. Here's the uncomfortable truth: your training process is broken, and it's costing you more than just productivity. In this episode, Micah and Alane reveal why even the most experienced hires can't succeed without proper company-specific training. Using Walmart's intensive cash register training as a surprising business lesson, they break down what separates companies that scale from those stuck in firefighting mode. You'll discover: Why "they should figure it out" is killing your team's confidence and efficiencyThe marketing analogy that will completely change how you approach trainingHow AI and RAG systems are revolutionizing employee knowledge accessWhy one training session sets everyone up to failStop assuming your team knows your company's way of doing things. Every minute you delay proper training is another hour you'll spend answering questions, fixing mistakes, and wondering why your "good people" aren't performing. This episode gives you the framework to build training that actually sticks—so you can finally step out of constant firefighting mode. Resources mentioned: Check out our BRAIN program to stay up to date on how AI can be integrated into your business!EP 61: The AI technology that eliminates bottlenecks Free Resources & CoursesDisclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast! For more information, visit our website at biggestgoal.ai. Want more valuable content and helpful tips? Explore our Courses/Programs: Complete our self-paced Process Mapping course Enjoy our Free Tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business Connect with Us: Join our Community Follow us on LinkedIn Subscribe to our YouTube channel

    20 phút
  7. 25 THG 8

    The AI Tool Breakdown: When to Use GPTs vs Assistants vs Agents

    Send us a text Are you drowning in AI terminology and wondering which tools will actually move the needle in your agency? Custom GPTs, AI assistants, AI agents—everyone's throwing around these terms, but nobody's explaining what you should actually be using. In this episode, Alane teams up with Beau Cunningham to cut through the confusion and give you a crystal-clear breakdown of when to use what. No more wondering if you're missing out on the "better" solution. You'll discover: The real difference between GPTs and AI agents (and why it matters for your workflow)How to train a custom GPT on client knowledge so new team members aren't starting from scratchWhy GPTs require conversation while agents actually do the work for youA live example of their automation tool that's been running for yearsStop second-guessing your AI strategy. Beau and Alane break down exactly which tool solves which problem, so you can pick the right solution and start seeing results immediately. Whether you're just getting started or ready to level up your current AI setup, this episode gives you the roadmap to make smart decisions about your AI stack. See a custom GPT in action by testing out Willy the Workflow Wizard! He's powered by a custom GPT that is supported by automation. Check him out here!  Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast! For more information, visit our website at biggestgoal.ai. Want more valuable content and helpful tips? Explore our Courses/Programs: Complete our self-paced Process Mapping course Enjoy our Free Tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business Connect with Us: Join our Community Follow us on LinkedIn Subscribe to our YouTube channel

    18 phút

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Giới Thiệu

Are you a founder dreaming of breaking free from the day-to-day grind? Or perhaps you're looking to scale your company without burning out? Welcome to Automate Your Agency with Alane Boyd and Micah Johnson, a podcast dedicated to helping you systemize and automate your business for more efficient, scalable operations that can run without you.Join our hosts as they share battle-tested strategies and cutting-edge tools that take the guesswork out of systemizing your business. Drawing from their experience of growing their agency to 600+ active clients before their exit, Alane and Micah offer actionable insights on:✅ Implementing effective software solutions ✅ Leveraging automation and AI to do more with less✅ Creating workflows and systems that allow your business to run without you✅ Preparing your company for a potential sale or exitEach week, they take a deep dive into real-world operational challenges and showcase solutions they've implemented. Whether you want to double revenue without doubling headcount or build a business that runs smoothly in your absence, this podcast is your roadmap to success.Subscribe to Automate Your Agency with Alane Boyd and Micah Johnson now on your favorite podcast platform and join other forward-thinking entrepreneurs as they transform their businesses into well-oiled machines that are primed for growth and ready for whatever the future holds!For more game-changing strategies and resources, visit us at biggestgoal.ai!To access exclusive content, training, workshops, and more, join our Your Biggest Goal Community!Take advantage of our free tools:Free Asana, ClickUp, or Monday.com Selector ToolGet 25 Free Custom Automation Ideas for your BusinessIt's time to work smarter, not harder – let's automate your agency and unlock your business's potential!

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