ProductivityCas‪t‬ Ray Sidney-Smith and Augusto Pinaud

In this week’s episode, we are going to introduce you to a productivity accountability technique called 25/55 (named for touching base every 25 and 55 minutes of every working hour). We describe what the 25/55 productivity accountability technique is, its components and why it works, how long you should practice a technique like this, and even a discussion on automating your check-ins. We’ll close out with some tips for those who may not feel like 25/55 will work for them; you’d be surprised!







(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/108 for clickable links and the full show notes and transcript of this cast.)







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In this Cast | 25/55 Productivity Accountability Technique







Ray Sidney-Smith







Augusto Pinaud







Francis Wade







Show Notes | 25/55 Productivity Accountability Technique







Resources we mention, including links to them, will be provided here. Please listen to the episode for context.







* You Mean I'm Not Lazy, Stupid or Crazy?!: The Classic Self-Help Book for Adults with Attention Deficit Disorder (The Classic Self-Help Book for Adults w/ Attention Deficit Disorder) by Kate Kelly and Peggy Ramundo* Flow: The Psychology of Optimal Experience by by Mihaly Csikszentmihalyi, PhD* Default Mode Network (mind wandering)* BlipBlip (Android)* Telegram* Toggl Track* Apple Shortcuts* IFTTT* RescueTime* ActivTrak* ManicTime







Raw Text Transcript | 25/55 Productivity Accountability Technique







Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).







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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud, with Francis Wade and Art Gelwicks.







Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.







Augusto Pinaud 0:22I'm Augusto Pinaud.







Francis Wade 0:24And I'm Francis Wade.

At the end of November 2019, David Allen, author and creator of Getting Things Done, held his latest (and presumably final) GTD Summit and at that time, he released his written drawings for what he called the ultimate GTD app. In this cast, we discuss the description provided and whether any existing software has gotten close.







(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/107 for clickable links and the full show notes and transcript of this cast.)







Enjoy! Give us feedback! And, thanks for listening!







If you'd like to continue discussing the ultimate GTD app from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).







In this Cast







Ray Sidney-Smith







Augusto Pinaud







Art Gelwicks







Francis Wade







Show Notes | The Ultimate GTD App According to David Allen







Resources we mention, including links to them, will be provided here. Please listen to the episode for context.







Ultimate GTD app (PDF)







eProductivity | Get It All Done in IBM Lotus Notes







Omni-Automation







Episode #51: The Ultimate GTD App - Part One - Getting Things Done®







Episode #52: The Ultimate GTD App - Part Two - Getting Things Done®







David Allen gives away the ultimate GTD app | Intentionally Productive







David Allen's GTD App Review - ERW Blog - Effective Remote Work Community







David Allen's GTD killer app can be created using OmniFocus and Shortcuts - OmniFocus / OmniFocus Automation - The Omni Group Forums







David Allen on the Best Software for GTD - Getting Things Done®







David Allen’s killer GTD app system brought into practice – Bert Kruisdijk







David Allen on the Best Software for GTD - Getting Things Done®







Amazing Marvin







Nirvana







Finot (Google Play)

We received this comment below on the podcast (Episode 100), and so we're answering his question on dealing with distractions in open offices, to kick of the new year.







Hey guys, thanks for the content! I’d like to hear your ideas about handling extended busy times. I’ve been practicing GTD (poorly, but trying) for 4 or 5 years and firmly believe in the system. I’m a manager in what is, unfortunately, effectively an open office. I don’t currently have the ability to schedule my time which makes it extremely difficult to work on the important things without getting interrupted. In the next few months I’ll be moving to a separate office in the same building which will then give me the opportunity [to] put a schedule in place. In the meantime, and for others caught in the same sort of situation (think customer service for example) it would be great to get some tips on what might work in these types of situations. Cheers!Brent







(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/106 for clickable links and the full show notes and transcript of this cast.)







Enjoy! Give us feedback! And, thanks for listening!







If you'd like to continue discussing Dealing with Distractions in Open Offices from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).







In this Cast | Dealing With Distractions in Open Offices







Ray Sidney-Smith







Augusto Pinaud







Art Gelwicks







Francis Wade







Show Notes







Resources we mention, including links to them, will be provided here. Please listen to the episode for context.







Ray—







* Scheduling calls for most interruptive conversations* Active noise cancelling (ANC) headphones* Luxafor lights* Sound barrier panels (Ray’s preferred panels: Versare SoundSorb VersiPanel)







Raw Text Transcript | Dealing With Distractions in Open Offices







Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).







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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.







Raymond Sidney-Smith 0:17A quick note, before we get started with our episode today, for those of you listening, who are interested in engaging with others, listening to ProductivityCast, please find our digital community at WWW dot personal productivity dot club, sign up,

What a year 2020 has been! This week, the ProductivityCast team reminisces on four of our eight favorite episode topics this year (and all eight are embedded below for your listening pleasure), then we discuss thoughts on interests for next year. Happy, Productive New Year!















(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/105 for clickable links and the full show notes and transcript of this cast.)







Enjoy! Give us feedback! And, thanks for listening!







If you'd like to continue discussing the year in review, please click here to leave a comment down below (this jumps you to the bottom of the post).







In this Cast







Ray Sidney-Smith







Augusto Pinaud







Art Gelwicks







Francis Wade







Show Notes | A Year in Review & Preview







Resources we mention, including links to them, will be provided here. Please listen to the episode for context.







Top 3 listened-to episodes of the year







* Episode 094 - How Mind Mapping Fits Your Productivity System* Episode 070 - On Getting Things Done with David Allen* Episode 066 - Working from Home in the Age of COVID-19







Art's Top 2







* Episode 063 - Email (23:38 - 24:32)* Episode 089 - Amateur vs Pro (14:09 - 15:12)







Augusto's Top 2







* Episode 066 - Working from Home (47:16 - 47:49)* Episode 070 - On GTD with David Allen (16:55 - 17:57)







Francis's Top 2







* Episode 091 - Do what you love as a career (23:01 - 25:05)* Episode 079 - Detecting and managing burnout (self-awareness that pre-empts burnout) (30:09 - 31:20)







Ray's Top 2







* Episode 071 - Personal Outsourcing (12:13 - 13:35)* Episode 087 - Automating Your Office (7:50 - 8:47)







Raw Text Transcript | A Year in Review & Preview







Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).







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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.







Raymond Sidney-Smith 0:17 Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.







Augusto Pinaud 0:22 I am Augusto Pinaud.







Francis Wade 0:23I'm Francis Wade.







Art Gelwicks 0:25 And I'm Art Gelwicks.

The Pomodoro Technique







This week on ProductivityCast, we discuss the ever-popular personal productivity technique called the Pomodoro Technique, a time management process developed by Francesco Cirillo. We did a little deeper at the Pomodoro Technique and how it might help you (and even your remote schooling kids!) be more productive.







(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/104 for clickable links and the full show notes and transcript of this cast.)







Enjoy! Give us feedback! And, thanks for listening!







If you'd like to continue discussing The Pomodoro Technique from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).







In this Cast







Ray Sidney-Smith







Augusto Pinaud







Art Gelwicks







Francis Wade







Show Notes | The Pomodoro Technique







Resources we mention, including links to them, will be provided here. Please listen to the episode for context.







Pomodoro Technique







A Formula for Perfect Productivity: Work for 52 Minutes, Break for 17 - The Atlantic







The 60-30-10 rule of time management







Deep Work: The Complete Guide (Including a Step-by-Step Checklist)







Ten Minute Rule for Increased Productivity - The Muse







Unschedule - Anti-Procrastination Productivity System from Neil Fiore - The Now Habit







The 10 Best Pomodoro Timer Apps in 2018







Use PomoDone with Todoist – Todoist Help







FocusBooster







Pomodoro timer for your productivity tool: Trello, Asana, Todoist, Evernote - PomoDoneApp







Esington Glass







Luxafor Timer (you can customize your work-break durations)







Cuckoo (team timer)







Raw Text Transcript | The Pomodoro Technique







Raw, unedited and machine-produced text transcript so there may be substantial errors,

Using Your Task Management Profile to Focus Changes







Everyone is walking around with self-taught skills in task management. As such, skill levels vary greatly but everyone would like to know where their areas of weakness might lie. In this episode the ProductivityCast team looks at the ways to build a task management profile and how one might interpret a self-assessment.







(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/103 for clickable links and the full show notes and transcript of this cast.)







Enjoy! Give us feedback! And, thanks for listening!







If you'd like to continue discussing using your task management profile to focus changes from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).







In this Cast







Ray Sidney-Smith







Augusto Pinaud







Art Gelwicks







Francis Wade







Show Notes | Using Your Task Management Profile to Focus Changes







Resources we mention, including links to them, will be provided here. Please listen to the episode for context.















* MyTimeDesign Profile* How Next-Action Thinking Changes Over Time (Episode 025) - ProductivityCast* Holmes-Rahe Stress Inventory* Life Events Inventory







Raw Text Transcript | Using Your Task Management Profile to Focus Changes







Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).







Read More









Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.







Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.







Augusto Pinaud 0:20I am Augusto Pinaud.







Francis Wade 0:21I'm Francis Wade.







Art Gelwicks 0:23 And I'm Art Gelwicks.







Raymond Sidney-Smith 0:24And I'm marquel. wicks. Welcome, gentlemen. And welcome to everyone listening here to productivity cast. Today, we are going to be talking about something that's a little bit unique, something that's interesting that I think you'll all find fascinating, which is a task management profile that Francis has put together.