Small Business Simplified

Karin Velez
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I'm Karin Velez, a multi-passionate entrepreneur with 25+ years' experience in small business and founder of the Growth Table Small Business Collective. I help you manage the day-to-day tasks of running your operation, whether you’re a solopreneur doing it all on your own or have just a few employees or contractors. I take the tasks that weigh you down and simplify them, so you can spend more time working ON your business and doing the inspirational things that sparked that passion in the first place. Pull up a seat each Wednesday at the Growth Table and let's Simplify your Small Business.

  1. Aug 5

    Freelancer or Business Owner: Which One Are You? - Ep. 32

    If you have a client list, a rate sheet, and you still feel like everything depends on you showing up every single day, this episode explains why. Karin Velez draws the real line between freelancing and running a one-person business, walks you through a three-question self-audit to find out which one you're actually operating right now, and hands you the three systems worth building first to make a change. Pull up a seat at the table and let's get into it. Resource: Get on the email list: GrowthTableSBC.com Freedom Online, The Operator's Guide to a One Person Business This 2026 guide lays out the core distinction this episode is built around, that freelancing trades time for money without leverage while a one-person business builds systems that deliver outcomes and prices those outcomes instead of the hours behind them. It's the blog I referenced in the episode. https://findfreedomonline.com/blog/one-person-business Anthropic Academy Anthropic's free lessons on working with Claude are a practical starting point for solopreneurs who want to use AI to build real systems. Claude is the tool I use for behind-the-scenes systems in my businesses. https://www.anthropic.com/learn

    Freelancer or Business Owner: Which One Are You? - Ep. 32

  2. Jul 29

    The Power of Predictable Work Hours in Your Business - Ep. 31

    Working from home is a genuine advantage for your output and your budget, and this episode makes the research case for both. But that same freedom is exactly what makes consistent hours so easy to skip, and skipping them steadily feeds the burnout and decision fatigue we covered in the last two episodes of this series. Karin Velez walks through why consistent hours protect your productivity, your work-life balance, and your client relationships, even when your hours look nothing like a traditional 8 to 5. You'll hear the science behind chronotypes and why fighting your natural rhythm backfires. Pull up a seat at the table and let's get into it. Resources Newsletter sign up: https://preview.mailerlite.io/forms/1469082/175343432367081028/share Growth Table Small Business Collective: https://growthtablesbc.com References 1. Nicholas Bloom, Stanford University - Remote Work Productivity Research Bloom's ongoing research on remote and hybrid work, tracked since 2012, has found that fully remote employees complete individual tasks with fewer interruptions and greater environmental control than in-office counterparts. https://siepr.stanford.edu 2. Global Workplace Analytics - Remote Work Cost Savings Research Global Workplace Analytics has published widely cited estimates on the overhead savings available to businesses and individuals through remote work, including reduced commuting, food, and clothing costs, and the availability of home office tax deductions for the self-employed. https://globalworkplaceanalytics.com 3. James Clear - Willpower, Decision Fatigue, and Atomic Habits Clear's writing on decision fatigue, drawing on research into willpower as a depleting resource, informs the connection this episode draws between inconsistent hours and the daily accumulation of small, tiring decisions. https://jamesclear.com/willpower-decision-fatigue 4. American Psychological Association (APA) - Burnout and Recovery Research The APA's ongoing research on burnout among self-employed workers documents the cognitive and emotional costs of work without clear boundaries. https://www.apa.org/topics/healthy-workplaces/work-stress 5. Robin Waite - The Psychology of Client Trust in Professional Services This research-grounded piece on client trust in professional services establishes that credibility earns the first engagement, but consistency, including response times and dependable delivery, is what sustains client relationships over time. https://www.robinwaite.com/blog/the-psychology-of-client-trust-in-professional-services 6. UCLA Health - Chronotype and Circadian Rhythm Research UCLA Health's overview of chronotype research explains that a person's natural sleep and wake preference is tied to their circadian rhythm and determines their peak time for concentration and performance. https://www.uclahealth.org/news/article/early-bird-or-night-owl-how-your-chronotype-affects-your 7. Chronotype and Workplace Performance Research (Rolling Out) Reporting on chronotype research shows that night owls permitted to work during their natural peak hours perform as well as, or better than, their forced-early-schedule counterparts, and that forcing an early schedule onto a night owl chronotype is linked to worse health outcomes. https://rollingout.com/2025/12/26/night-owls-chronotypes/ 8. Ahead App - Chronotype and Productivity Research This piece summarizes research finding that a meaningful share of our productivity tendencies, roughly 40 percent, can be attributed to chronotype rather than discipline or motivation. https://ahead-app.com/blog/procrastination/night-owls-vs-early-birds-how-procrastination-and-sleep-patterns-connect

    The Power of Predictable Work Hours in Your Business - Ep. 31

  3. Jul 22

    AI for Tiny Business Owners, Beyond Captions and Email Replies - Ep. 30

    AI can hand a solopreneur back hours every week, but much of the advice out there for tiny businesses is still stuck on writing captions. In this episode, Karin walks through five real AI systems worth your setup time, including a monthly money review, a process audit that produces actual documentation, a client onboarding engine, a campaign build and post-campaign analysis, and a decision brief that cuts your research time to twenty minutes. Then she gets into the guardrails you need with AI as a tiny business owner: why you need a working idea of what good output looks like before you ask AI to produce it, and how to build that standard for yourself in about twenty minutes using the same tool. Let’s get into it! Resources: Wisprflow for easy and accurate voice note transcriptions: https://wisprflow.ai/r?KARIN347 The Growth Table Small Business Collective: https://growthtablesbc.com References: 1. Bainbridge, L. (1983). Ironies of automation. Automatica, 19(6), 775 to 779. The foundational paper on why automating a task leaves humans responsible for catching failures in work they no longer practice. 2. Parasuraman, R., and Riley, V. (1997). Humans and automation, use, misuse, disuse, abuse. Human Factors, 39(2), 230 to 253. The core review of how people over-trust and under-trust automated systems. 3. Skitka, L. J., Mosier, K. L., and Burdick, M. (1999). Does automation bias decision-making? International Journal of Human-Computer Studies, 51(5), 991 to 1006. Experimental evidence that people stop checking for errors when a system provides an answer. 4. Kruger, J., and Dunning, D. (1999). Unskilled and unaware of it, how difficulties in recognizing one’s own incompetence lead to inflated self-assessments. Journal of Personality and Social Psychology, 77(6), 1121 to 1134. Relevant to why low baseline knowledge makes it hard to spot weak output. 5. Brynjolfsson, E., Li, D., and Raymond, L. (2025). Generative AI at work. Quarterly Journal of Economics, 140(2). Field evidence on productivity effects across a large workforce, with the largest gains among less experienced workers. 6. National Institute of Standards and Technology (2023). Artificial Intelligence Risk Management Framework, AI RMF 1.0. NIST AI 100-1. A vetted practitioner standard covering validity, reliability, and the role of human review in AI-assisted work.

    AI for Tiny Business Owners, Beyond Captions and Email Replies - Ep. 30

  4. Jul 15

    One Decision Too Many - Ep. 29

    That foggy, fried feeling by 3pm isn't just exhaustion, it's decision fatigue, and if you're running a business on your own, you're hitting it harder than almost anyone. Karin Velez walks you through what the research shows about tired decision-making, from the Israeli parole judges whose rulings shifted based on how close they were to a break, to the honest debate still playing out in psychology about why this happens. You'll learn why solopreneurs are especially exposed since every decision, big and small, runs through one person with nobody sorting the load, and you'll leave with a practical three-tier decision hierarchy plus five ways to protect your sharpest thinking for the choices that matter most. Pull up a seat at the table and let's get into it. References 1. Shai Danziger, Jonathan Levav, and Liora Avnaim-Pesso, Extraneous Factors in Judicial Decisions, Proceedings of the National Academy of Sciences, 2011. This study of more than a thousand Israeli parole board rulings found that the rate of favorable decisions dropped sharply across each session and reset after a food break, offering some of the most cited real-world evidence for decision fatigue outside a lab. https://www.pnas.org/doi/10.1073/pnas.1018033108 2. Roy F. Baumeister, Ellen Bratslavsky, Mark Muraven, and Dianne M. Tice, Ego Depletion, Is the Active Self a Limited Resource?, Journal of Personality and Social Psychology, 1998. The original paper proposing that self-control and decision-making draw from a shared, limited mental resource, forming the theoretical foundation for most later decision fatigue research. https://pubmed.ncbi.nlm.nih.gov/9599441/ 3. Jonathan Levav, Mark Heitmann, Andreas Herrmann, and Sheena Iyengar, Order in Product Customization Decisions, Journal of Political Economy, 2010. This research on customers customizing cars and suits found that people increasingly defaulted to pre-set options as a sequence of choices wore on, showing decision fatigue in a real consumer setting. https://www.journals.uchicago.edu/doi/10.1086/653485 4. Barry Schwartz, The Paradox of Choice, Why More Is Less. Schwartz's research distinguishes satisficers, who choose something good enough and move on, from maximizers, who exhaust themselves searching for the best possible option. https://www.barry-schwartz.com 6. American Psychological Association, Research on Burnout, Recovery, and Decision Quality Among Self-Employed Workers. The APA's ongoing body of research on burnout in self-employed and small business populations documents measurable declines in decision-making quality tied to inadequate recovery, supporting the case for protecting mental energy as a business practice. https://www.apa.org/topics/healthy-workplaces/work-stress ------------------------------------------------------------------- If you like this information, then be sure to follow me in whatever podcast player you’re listening in and give the show a five-star rating if your app allows for that stuff or subscribe on YouTube and give this episode a thumbs up. https://growthtablesbc.com

    One Decision Too Many - Ep. 29

  5. Jul 8

    Is It Burnout or Time to Quit? - Ep. 28

    If you've caught yourself saying "I'm just so tired of this" about your own business, this episode is for you. Karin Velez walks through what burnout actually looks like for solopreneurs and small-team business owners, why the first two to three years are the hardest stretch on the typical growth curve (and often the stretch right before things turn really good) and how the sunk cost fallacy sneaks into your decision-making right when you need clarity most. You'll leave with a short set of honest questions to help you tell the difference between "I need rest and better systems" and "it's time to close this chapter." Pull up a seat and let's get into it. References: "Entrepreneurial Burnout: A Systematic Review and Research Map" — International Journal of Entrepreneurship and Small Business (2021) A systematic review of quantitative and qualitative research on burnout specifically in entrepreneurship. https://www.inderscienceonline.com/doi/abs/10.1504/IJESB.2021.115883 Christina Maslach — Three-Dimension Model of Burnout Maslach's original tri-dimensional framing of burnout (exhaustion, cynicism/depersonalization, reduced sense of accomplishment) remains the standard clinical reference point for burnout research today. https://www.researchgate.net/publication/280939428_A_Multidimensional_Theory_of_Burnout Arkes and Blumer — The Psychology of Sunk Cost (1985) The classic behavioral economics research establishing the sunk cost fallacy as a measurable, predictable bias in decision-making. https://www.sciencedirect.com/science/article/abs/pii/0749597885900494 Howard Love — "The Start-Up J Curve" Love's framing of the predictable dip-then-climb pattern in new business growth is the source for the J-curve concept discussed in this episode and supports the argument that the hardest financial and emotional stretch often precedes the turn toward profitability. https://amzn.to/4btpu3e U.S. Bureau of Labor Statistics — Business Employment Dynamics, Small Business Survival Data BLS survival rate data showing that roughly half of new businesses are still operating at the five-year mark, with meaningfully better odds for those that make it past that window. https://www.bls.gov/opub/ted/2024/1-year-survival-rates-for-new-business-establishments-by-year-and-location.htm ------------------------------------------------------------ If you want a place to talk this through with people who get it, solopreneurs and small-team business owners doing this same hard, honest work, come join us in The Growth Table Small Business Collective. https://growthtablesbc.com

    Is It Burnout or Time to Quit? - Ep. 28

  6. Jul 1

    You Can't Do It All (And You Shouldn't) - Ep. 27

    If your inbox has an unread pile you keep meaning to get to, a queue of podcast episodes you haven't touched in weeks, and a task list where everything feels urgent, this episode is for you. Karin Velez walks you through two problems that most tiny business owners are dealing with at the same time: task prioritization (trying to work on everything at once so nothing actually moves) and content consumption (drowning in excellent information that doesn't apply to where your business is right now). You'll learn how to identify your needle-movers, why the future to-do list is a legitimate business tool, and how to build a four-step information triage system that lets you archive the good stuff without letting it steal your focus. Pull up a seat and let's get into it. Resources A Simple System for Managing the Tasks in Your Business: https://open.spotify.com/episode/7iO6gk2EkkzwKNtcv4YTvm?si=0wO7F4DuTVuudd8k3evD9g How to Manage the Big Ideas in Your Business: https://open.spotify.com/episode/782t5bXyQu7R8G8h0aksrW?si=_gYg1GEgT3mOhF4wf_wm2Q References 1. Greg McKeown — Essentialism: The Disciplined Pursuit of Less McKeown's research on the disciplined pursuit of less is foundational to the needle-mover thinking in Part 1. https://gregmckeown.com/books/essentialism/ 2. Cal Newport — Deep Work: Rules for Focused Success in a Distracted World Newport's research on the cognitive costs of attention fragmentation and task-switching provides the academic foundation for why trying to process and implement too many inputs at once produces poor results. https://calnewport.com/books/deep-work/ 3. Daniel Levitin — The Organized Mind: Thinking Straight in the Age of Information Overload Levitin's neuroscience-grounded research on how the brain handles information overload provides the scientific underpinning for the content triage system. https://daniellevitin.com/levitinlab/books/#TheOrganizedMind 4. Barry Schwartz — The Paradox of Choice: Why More Is Less Schwartz's research demonstrates that having more options does not improve outcomes and often produces the opposite effect: decision paralysis, lower satisfaction, and poorer execution. https://www.ted.com/talks/barry_schwartz_the_paradox_of_choice 5. American Psychological Association (APA) — Research on Decision Fatigue and Cognitive Load The APA's body of research on decision fatigue provides academic grounding for the "everything feels urgent" problem in this episode. . https://www.apa.org/topics/stress/decision-fatigue 6. Tiago Forte — Building a Second Brain Forte's work on personal knowledge management is the conceptual ancestor of the "Now vs. Not Yet" sorting logic in the information triage system. https://www.buildingasecondbrain.com ------------------------------------------------------ If you want to do this work alongside a community of solopreneurs and tiny business owners who are all trying to keep it simple and keep it sustainable, come join us in The Growth Table Small Business Collective. Monthly workshops, practical resources, twice-monthly drop-in virtual coffees, and a table full of people who are genuinely rooting for each other. No noise, no hustle culture, just good work and good company. Head to GrowthTableSBC.com

    You Can't Do It All (And You Shouldn't) - Ep. 27

  7. Jun 24

    Rest as a Business Strategy - Ep. 26

    Rest is not the reward you earn after the work is done, it is the input that makes the work possible. In the final episode of the June Summer Sustainability series, Karin walks you through why most solopreneurs are not actually resting (they are collapsing), the four types of rest a small business owner needs and how each one gets depleted, and a three-layer rest protocol — daily, weekly, and seasonal — that builds on itself. You’ll also hear three reframes for when rest feels wrong, lazy, or unearned, and leave with a one-week rest experiment you can start tomorrow. This episode closes a three-part arc on building a more sustainable summer as a microbusiness owner. Pull up a seat at the table and let’s get into it. ------------------------------------------------------------- References 1. Saundra Dalton-Smith, MD — Sacred Rest and The 7 Types of Rest Framework Dr. Dalton-Smith’s research-based framework on the seven types of rest is the conceptual foundation for the four-types-of-rest section in this episode. https://www.ideas.ted.com/the-7-types-of-rest-that-every-person-needs/ 2. Alex Soojung-Kim Pang — Rest: Why You Get More Done When You Work Less Pang’s research-grounded book examines the work habits of high-performing scientists, writers, and entrepreneurs, demonstrating that deliberate rest is not opposed to productive work but is a core component of it. https://www.strategy-business.com/article/Rest 3. Tony Schwartz — The Energy Project (Harvard Business Review) Schwartz’s widely cited Harvard Business Review work on energy management establishes the case that strategic recovery produces better business outcomes than continuous work. https://hbr.org/2007/10/manage-your-energy-not-your-time 4. American Psychological Association (APA) — Burnout, Recovery, and Decision Quality Research The APA’s ongoing body of research on burnout among self-employed workers and small business owners documents the measurable cognitive and decision-making costs of inadequate recovery. https://www.apa.org/topics/healthy-workplaces/work-stress 5. Cal Newport — Slow Productivity and Deep Work Newport’s ongoing research and writing on slow productivity, deep work, and the cognitive costs of always-on communication informs the framing of rest as a quality-of-work strategy. https://calnewport.com 6. National Institutes of Health (NIH) — Sleep and Cognitive Function Research The NIH’s research on the relationship between sleep, cognitive function, and decision-making provides the scientific foundation for the physical rest layer of this episode. https://www.nhlbi.nih.gov/health/sleep/why-sleep-important -------------------------------------------------------------------- If you want a place to keep building, alongside other solopreneurs and microbusiness owners doing the same work — come join us in The Growth Table Small Business Collective. We are building these things right alongside you with monthly workshops, a growing library of practical resources, peer support, and more all in a private community off social media. Head to GrowthTableSBC.com

    Rest as a Business Strategy - Ep. 26

  8. Jun 17

    Setting Summer Hours as a Solopreneur - Ep. 25

    If your summer schedule is “I’ll try to take Fridays off (but probably won’t)”, this episode is going to change that. Karin Velez, founder of the Growth Table Small Business Collective, walks you through how to set real summer hours as a solopreneur or microbusiness owner: the three decisions you need to make to design your container, three schedule models that work, and the three scripts you’ll need to communicate the change to your active clients, your potential clients, and your general audience without apologizing or losing business. You’ll also learn how to hold the line when the first push-back comes (and it will), and what to do when you break your own rule. Pull up a seat at the table and let’s get into it. --------------------------------------------------------------- If you want a place to do this work alongside other solopreneurs, supporting each other in building sustainable businesses that don’t burn us out, come join me in the Growth Table Small Business Collective. It’s a private community off social media with monthly workshops, virtual coffees, mentoring and more. You can find us at GrowthTableSBC.com. References 1. 4 Day Week Global — Research and Case Studies on Reduced Workweek Trials https://www.4dayweek.com 2. John Pencavel — Stanford University, Research on Working Hours and Productivity https://siepr.stanford.edu/publications/working-paper/productivity-working-hours 3. Microsoft Japan — Work-Life Choice Challenge 2019 Microsoft Japan’s widely reported four-day workweek trial — in which employees worked four days per week with full pay — resulted in a reported 40 percent productivity gain and significant reductions in operating costs. This is one of the most-cited corporate examples of compressed-week scheduling and informs the practical case for the four-day week model. https://news.microsoft.com/en-cee/2019/11/04/microsoft-japan-experimented-with-a-4-day-workweek-and-productivity-jumped-by-40/ 4. Harvard Business Review — Articles on Flexible Scheduling and Knowledge Worker Productivity https://hbr.org/topic/flexible-work 5. Cal Newport — Slow Productivity and Deep Work Newport’s research and writing on focus, slow productivity, and the cost of always-on communication directly informed the framing of summer hours as a focused work strategy rather than a productivity loss. His emphasis on doing fewer things at a higher quality applies precisely to the four-day workweek logic. https://calnewport.com 6. American Psychological Association (APA) — Burnout, Recovery, and Decision Quality Research https://www.apa.org/topics/healthy-workplaces/work-stress 7. SCORE — Small Business Time Management and Operations Resources https://www.score.org 8. Small Business Development Centers (SBDC) — Business Operations and Scheduling Advising https://americassbdc.org

    Setting Summer Hours as a Solopreneur - Ep. 25
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About

I'm Karin Velez, a multi-passionate entrepreneur with 25+ years' experience in small business and founder of the Growth Table Small Business Collective. I help you manage the day-to-day tasks of running your operation, whether you’re a solopreneur doing it all on your own or have just a few employees or contractors. I take the tasks that weigh you down and simplify them, so you can spend more time working ON your business and doing the inspirational things that sparked that passion in the first place. Pull up a seat each Wednesday at the Growth Table and let's Simplify your Small Business.

Information

  • Creator
    Karin Velez
  • Years Active
    2025 - 2026
  • Episodes
    33
  • Rating
    Clean
  • Copyright
    © Karin Velez
  • Show Website
    Small Business Simplified