Streamlined Solopreneur: System-Driven Processes and Automations

Joe Casabona, Automations Builder
  • 4.1 (102)
  • 科技
  • 一周一更

You didn’t become a business owner to spend your days wrangling apps that don’t work well together. When your tools aren’t in sync, every task takes longer—stealing time from your clients, your family, and yourself. But it doesn’t have to be that way. Each week, I’ll share real automations I’ve built, simple integrations, and smart workflows so your tech stack just works. I’m Joe Casabona, and I help small business owners run their business in less time—without sacrificing quality or burning out. After hitting my own breaking point, I rebuilt everything around simple systems and automations that now save me 12+ hours a week. Each episode brings you real-world strategies, smarter workflows, and practical tools to help you reclaim your time and actually enjoy the freedom you set out to create. Because your business should support your life—not take it over.

  1. When is it Time to Switch Tools?

    16小时前

    When is it Time to Switch Tools?

    It seems like every day there’s a new tool designed to help us be more productive. They promise to help us to more, faster, better, with fewer resources. And it’s easy to get shiny object syndrome. So how do you know when it’s time to switch, or when it’s a waste of time and energy? Luckily, as a chronic tool switcher, I’ve thought a lot about this very problem. And I have a framework to help you decide. We’ll go through the 4 questions you should ask yourself when evaluating whether or not to switch. Then we’ll apply these tests to case studies so you can see how they work with actual examples. Wondering if you should switch? Go to https://shouldyouswitch.com to apply this framework! What do you think? How do you decide when to switch tools? Let me know at https://streamlinedfeedback.com (00:00) - The Rapid Evolution of AI Tools (01:26) - Framework for Tool Switching (06:39) - Case Study: Dropbox to Google Drive (11:22) - Case Study: Cal.com to Calendly (13:30) - Case Study: Switching from Arc (18:30) - Final Thoughts on Tool Switching ★ Support this podcast ★

    20 分钟
  2. I’m Creating a Paid Newsletter

    2天前 · 附赠内容

    I’m Creating a Paid Newsletter

    I’m considering a membership again, but this one is different! I’m going to do a paid newsletter, powered by Memberful and Kit.  ★ Support this podcast ★

    5 分钟
  3. Why Work-Life Balance is a Myth for Parent Entrepreneurs

    9月22日

    Why Work-Life Balance is a Myth for Parent Entrepreneurs

    Running a business while raising kids feels impossible some days. Between checking emails at the playground and working after bedtime, it's easy to feel like you're failing at both. But what if there was a better way? Amanda Goetz has cracked the code on building an authentic business without the hustle culture nonsense. As a single mom of three who's built multiple six-figure income streams, she's learned that success isn't about doing more—it's about doing the right things at the right time. In this conversation, talk about her surprisingly simple systems that keep her business running while she stays present for her kids. Amanda shares the real strategies that work when you can't afford to waste time. But we also cover how to be authentic in an AI world, and she gives me the single best piece of advice I’ve personally gotten for how to balance both better. Are you worried about burning out? Take the Business Overwhelm Diagnostic. Show Notes Amanda GoetzOrder Toxic GritAmanda’s Two-Do SystemFollow Amanda on LinkedInFollow Amanda on InstagramWhat do you think? Send your feedback to streamlinedfeedback.com ★ Support this podcast ★

    44 分钟
  4. Happy Apple Christmas!

    9月19日 · 附赠内容

    Happy Apple Christmas!

    It’s new iPhone Day! It was a big year for me as it was time to upgrade several of my devices. Here’s what I got, and why.  ★ Support this podcast ★

    6 分钟
  5. Kill Decision Fatigue with Simple “Recipes” for Your Business

    9月15日

    Kill Decision Fatigue with Simple “Recipes” for Your Business

    Ever go to do something – a task for your business, yard work, cooking – and suddenly realize you’re not sure where to start?  It’s not that you don’t know what to do…you just need a little help organizing your thoughts. It would be a lot easier if everything is written down, step-by-step. That’s where SOPs come in.  Most solopreneurs think SOPs are only for big companies with teams of 50+. But the truth? Even if you’re a business of one, SOPs (standard operating procedures) can save you time, reduce errors, and keep your business running smoothly—especially on the days when your energy or focus isn’t there. In this conversation with Layla Pomper of ProcessDriven, we dig into how SOPs can simplify your work, help you automate and delegate, and even free up more headspace for the creative stuff you actually enjoy. Trying to figure out which SOPs you should create first? Take the Business Overwhelm Diagnostic. Top Takeaways SOPs are like recipes—great for capturing details you’ll forget in the moment and for keeping quality consistent.Writing down the process first makes automation or delegation way easier—and prevents wasted time tinkering.SOPs aren’t about bureaucracy; they’re about removing decision fatigue and protecting your creative energy.Show Notes Layla PomperClickUpAsanaMondayNotionTodoistZapierMakeMissiveGatherGoogle CalendarRiversideRSS.comTellaEcamm LiveWhat do you think? Send your feedback to streamlinedfeedback.com ★ Support this podcast ★

    47 分钟
  6. Accidental Entrepreneur: Building a Business That Fits Your Life

    9月8日

    Accidental Entrepreneur: Building a Business That Fits Your Life

    Ever stumble into entrepreneurship by accident? Dylan Redekop did — and he’s built a business that lets him spend time with his family, stay fit, and still grow his newsletter.  We get into freelancing vs. solopreneurship vs. contracting, why balance matters more than hustle, and the little systems that keep ideas from slipping through the cracks (while still allowing us to be present parents).  Looking for a way to find balance to run your business and get the restorative time you need? Take the Business Overwhelm Quiz. Top Takeaways Freelancer vs. Solopreneur: Freelancers sell their skills to other businesses, while solopreneurs often build a one-person business with products or services. Both models can work, but knowing how you identify helps clarify your work.Balancing Contract Work and Side Projects: Choosing projects that complement each other creates a symbiotic relationship instead of competing for time.Making Space for Hobbies and Health: Fitness, hobbies, and restorative time aren’t luxuries—they’re essential to being a better parent, partner, and business owner.Show Notes Growth Currency (Dylan’s Newsletter)Dylan Redekop on LinkedInGrowth in Reverse To Grow Your Newsletter, You Need to Have Unique Content with Chenell BasilioRethinking Our Relationship with Time and Money with Khe Hy What do you think? Send your feedback to streamlinedfeedback.com ★ Support this podcast ★

    46 分钟
  7. GAPS Framework: How to Build Space in Your Business

    9月1日

    GAPS Framework: How to Build Space in Your Business

    Ever feel like your business eats up every free moment? The truth is, you don’t need Taylor Swift-level fame or Hormozi-style hype to succeed. What you actually need is space—room to create, promote, and step away without guilt. That’s why I use the GAPS framework: Gear, Automations, Playbooks, and Support. It’s the system that helped me reclaim 10–12 hours a week, even during one of the busiest summers of my life. In this episode, I break down how you can use GAPS to stop fighting with your tools, cut the manual busywork, and finally get your time back. Top Takeaways Fame hacks don’t apply—your focus should be on knowing your audience, creating for them, promoting, and experimenting.The biggest bottleneck isn’t knowing what to do—it’s finding the time to do it.Gear: Invest in reliable tools so tech doesn’t slow you down.Automations: Use tools like Zapier, Riverside, and Notion to handle repetitive tasks.Playbooks: Create simple SOPs so you or anyone else can follow the same steps every time.Support: Delegate to a VA, editor, or even students—don’t try to do it all yourself.Show Notes Watch on YouTubeOverwhelm QuizRiversideRSS.comTella.tvEcamm LiveZapierNotionSamson Q2U Microphone ★ Support this podcast ★

    12 分钟
  8. Don't Let AI Kill Personal Touch [Audio Note]

    8月29日 · 附赠内容

    Don't Let AI Kill Personal Touch [Audio Note]

    I've had a few conversations with parents lately about how it feels like our kids are being pushed through, "the machine." When we get that personal touch, it's notable — even unexpected. I fear AI is killing personal touch in the name of reach. If you want to stand out, keeping the personal touch is quickly becoming the easiest way. Have thoughts? Send feedback to https://streamlinedfeedback.com This description was not written by AI. I'm going to stop doing that.   ★ Support this podcast ★

    7 分钟
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You didn’t become a business owner to spend your days wrangling apps that don’t work well together. When your tools aren’t in sync, every task takes longer—stealing time from your clients, your family, and yourself. But it doesn’t have to be that way. Each week, I’ll share real automations I’ve built, simple integrations, and smart workflows so your tech stack just works. I’m Joe Casabona, and I help small business owners run their business in less time—without sacrificing quality or burning out. After hitting my own breaking point, I rebuilt everything around simple systems and automations that now save me 12+ hours a week. Each episode brings you real-world strategies, smarter workflows, and practical tools to help you reclaim your time and actually enjoy the freedom you set out to create. Because your business should support your life—not take it over.

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