The Data Edge: AI, Procurement and FM

Stephanie Wiechers
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Welcome to the Data Edge: a podcast series on data management, AI, and data quality. Facilities management and procurement run on data. But most of it is unstructured, siloed, and AI-ready in name only. The Data Edge is the podcast for FM directors, heads of procurement, CFOs, asset managers who want to know what good data actually looks like. and what it unlocks. From invoice data and web quotes to comprehensive spend analysis, each episode covers the real work of turning raw procurement data into something you can actually act on — think data quality, AI readiness, and platforms like Microsoft Fabric doing what they're supposed to do. Host Stephanie Wiechers speaks with industry leaders across construction, infrastructure, and hard services about the data decisions that drive operational performance. Because better data isn't an IT problem. It's a competitive advantage. Hosted by Stephanie Wiechers, CEO of Pearstop

  1. 1d ago

    How to Handle a Supplier Price Increase Letter (FM & Construction) | Cleaning, Hard Services Example

    A supplier increase letter is one of the few procurement decisions where you're expected to reply without ever seeing the numbers behind the number. This episode gives you those numbers. 0:00 What we're covering 0:50 Why the percentage in the letter is almost always too high 1:25 The maths, using a cleaning contract 3:20 Why hard services works completely differently 4:35 The four questions to send back 5:10 Construction: check the contract even allows it 6:25 The one question most teams can't answer 7:50 What to take away The four questions to send back: 1. Which rate or index does our contract actually tie the increase to, and does the letter match it? 2. What proportion of this contract is labour, and are you applying the increase to the whole contract value or only to that proportion? 3. How many of the staff on our site are paid at the statutory minimum today, and how many are already above it? 4. Is this a permanent change to our baseline price, or does it come back down if costs move the other way? Your cleaning contractor, M&E provider or subcontractor has sent a price increase letter, and the percentage in it looks non-negotiable. It usually isn't. Stephanie Wiechers of Pearstop walks through how to check whether a supplier price increase is actually justified, using worked examples from commercial cleaning, hard services maintenance and construction. Covered: why a rise in the UK legal minimum wage only justifies an increase on the labour portion of your contract, how the maths changes when you move from a labour-heavy cleaning contract to an M&E contract loaded with parts and materials, why construction increases need checking against the fluctuations provision and the named index in the contract, and the percentage-based management fee that quietly rises with the total. Also covered: why most procurement teams can't answer the one question that would save them the money, and what that says about their contract and spend data. The Data Edge is for FM, construction and infrastructure teams who want to get time and money back with their data. New episodes weekly. More on getting your procurement data into a state where you can answer that question: pearstop.com

  2. Aug 20

    Why 3 quotes?

    Most FM and construction teams still rely on multiple quotes to decide whether a job is fairly priced. But what happens when the real pricing knowledge lives in the heads of just one or two experienced people? In this episode of The Data Edge, Stephanie Wiechers looks at the hidden cost of that system: slower approvals, unnecessary contractor work, weaker supplier relationships and teams waiting days—or even weeks—for decisions that should take minutes. Using a real-world facilities management example, Stephanie explores how historical invoice data can be turned into a practical cost baseline. Instead of requesting three quotes every time, teams can compare a new quote against prices they have already paid for similar work and quickly identify what looks reasonable, what looks unusual and what genuinely needs senior review. The episode also includes a simple exercise you can do with your own invoice data to start building a baseline without new software. In this episode: Why the three-quote process creates unnecessary frictionHow pricing knowledge becomes an operational bottleneckHow historic invoices can reveal a fair-price rangeWhy cost baselines can improve supplier relationshipsA practical way to build your first baseline in under an hourThe Data Edge is for facilities management, construction and infrastructure teams looking to get more value from their data. #FacilitiesManagement #Construction #Procurement #DataAnalytics #CostManagement #FM #InvoiceData #SupplierManagement #ConstructionData #TheDataEdge

    Why 3 quotes?

  3. Aug 13

    AI in hard FM – a real story of how to do it well

    One number. Nearly a month to find it. The problem wasn’t missing data. It was data that didn’t agree with itself. In this episode of The Data Edge, Stephanie Wiechers breaks down why messy supplier and invoice data quietly undermines procurement decisions, and how to build a cost baseline you can actually trust. Because better decisions don’t start with another dashboard. They start with better data. #TheDataEdge #Procurement #DataManagement #FacilitiesManagement #AI

    AI in hard FM – a real story of how to do it well

  4. Jul 23

    Find the REAL Money Leak

    Somewhere in your contract, money may be hiding—and even the person managing it might not know where to find it. In this episode of The Data Edge, PearStop founder and managing director Stephanie Wiechers explores how poor invoice visibility can quietly reduce contract profitability across facilities management, construction and infrastructure businesses. Stephanie introduces “Mark,” an experienced contract manager overseeing a cleaning contract across 40 sites. Although his supplier totals and monthly reports appeared correct, they failed to reveal the real problem: identical consumables being purchased from different suppliers at different prices for more than a year. The issue was not fraud, negligence or bad management. It was simply hidden inside thousands of invoice line items that nobody had the time or tools to compare properly. This episode explains why supplier-level reporting is often insufficient, how invoice line-item data can expose cost leakage, and why recurring inefficiencies can be more damaging than one visibly bad month. Stephanie also shares a practical three-step invoice audit that contract managers, procurement teams and FM professionals can carry out immediately. Discover how better spend visibility, invoice data management and supplier price comparison can help protect margins and improve contract performance. Learn more about PearStop and access free resources through the links below.

    Find the REAL Money Leak

  5. Jul 16

    No duplicate records - One number!

    A supplier calls ahead of a contract renewal and asks for a price increase. Before responding, the procurement team needs one simple figure: how much are we currently spending with this supplier across every site, service and contract? It takes them almost a month to find the answer. In this episode of The Data Edge, Stephanie Wiechers, CEO of Pearstop, explains why procurement teams across facilities management, construction and infrastructure struggle to produce reliable spend data, even when all the information technically exists. The problem is rarely a lack of data. It is that supplier names, invoice descriptions, contracts, quotes and spreadsheets do not agree with one another. Stephanie breaks down a practical four-step process for turning fragmented procurement information into a trusted cost baseline: 1. Clean and consolidate duplicate supplier records. 2. Build a practical procurement spend taxonomy. 3. Categorise spend from the top down. 4. Use contextual data to interpret unclear invoice lines. You will also learn why dashboards cannot solve poor data quality, why excessive categorisation causes projects to collapse, and how organising 95% of spend confidently is often more valuable than chasing unreliable perfection. With clean procurement data, contract renewals become faster, supplier negotiations become more informed, and hidden costs such as fuel surcharges, duplicate suppliers and inconsistent pricing become easier to identify. Pearstop helps procurement teams transform messy invoices, quotes and spreadsheets into structured, decision-ready spend intelligence. Subscribe to The Data Edge for practical insights on procurement data, spend analysis, supplier management and AI-powered data transformation. #Procurement #SpendAnalysis #SupplierManagement #FacilitiesManagement #ConstructionData #ProcurementTechnology #DataQuality #CostReduction #SpendManagement #Pearstop

    No duplicate records - One number!

  6. Jul 2

    What's Hiding in Your Data?

    In this episode of The Data Edge by Pearstop, Stephanie Wiechers takes facilities management, construction and infrastructure teams inside the hidden world of procurement data. From supplier totals to invoice lines, this episode breaks down why “clean data” is rarely as clean as it looks, and how line-by-line spend visibility can help businesses protect margins, reduce waste and make smarter procurement decisions. Using a real-world facilities example, Stephanie explains how everyday site purchases like toilet cleaner, paper products, PPE, transport costs, packaging and fuel surcharges can reveal major gaps in spend control. For CFOs, procurement leaders and operations teams, this episode shows how structured procurement data can support supplier benchmarking, contract compliance, tender preparation and better cost management across the UK, Netherlands, France and global facilities markets. If your organisation manages multiple sites, suppliers, invoices or cost centres, this episode will help you understand what is really happening inside your procurement data and why better data quality creates better commercial decisions. Learn more about Pearstop and how better procurement data can give your business its edge. procurement data, facilities management, construction procurement, infrastructure data, invoice line analysis, spend visibility, supplier benchmarking, data quality, fuel surcharges, procurement software, Pearstop, The Data Edge podcast.

    What's Hiding in Your Data?

  7. Jun 25

    100k£ secretly billed on packaging

    We started Pearstop because we were fed up.This episode talks about another very relevant and difficult hurdle in the world of procurement and data - secret costs and hidden billings. Listen to the Data Edge every Thursday to stay informed on the latest data updates and more!

    100k£ secretly billed on packaging

  8. Jun 18

    Dead Whales and Data

    Back to the Data Edge - a podcast for those interested in understanding the Data and AI world. In today's episode we talk about waste management, data and the world of procurement with an interesting and unexpected anecdote that will grip our listeners. Tune in for an educative and insightful conversation between Stephanie, CEO at Pearstop and Mike from SLS!

    Dead Whales and Data
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About

Welcome to the Data Edge: a podcast series on data management, AI, and data quality. Facilities management and procurement run on data. But most of it is unstructured, siloed, and AI-ready in name only. The Data Edge is the podcast for FM directors, heads of procurement, CFOs, asset managers who want to know what good data actually looks like. and what it unlocks. From invoice data and web quotes to comprehensive spend analysis, each episode covers the real work of turning raw procurement data into something you can actually act on — think data quality, AI readiness, and platforms like Microsoft Fabric doing what they're supposed to do. Host Stephanie Wiechers speaks with industry leaders across construction, infrastructure, and hard services about the data decisions that drive operational performance. Because better data isn't an IT problem. It's a competitive advantage. Hosted by Stephanie Wiechers, CEO of Pearstop

Information

  • Creator
    Stephanie Wiechers
  • Years Active
    2026
  • Episodes
    23
  • Rating
    Clean
  • Copyright
    © 2026 Stephanie Wiechers