The AEC Project Management Podcast

Anthony Fasano, P.E., AEC PM, F. ASCE
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The AEC Project Management Podcast

The AEC Engineering Project Management Podcast (AECPM) provides engineering career advice and success stories for project managers in the architecture, engineering, and construction (AEC) industry. Civil engineer and project manager Anthony Fasano, P.E., AEC PM hosts the podcast, which highlights engineering project managers and professionals.

  1. 3D AGO

    How GIS is Unlocking New Opportunities in Telecommunications Project Management – Ep 067

    In this episode, I talk with Dylan Sheets, PMP, senior project manager at Timmons Group, about how GIS in telecommunications project management is transforming the industry by streamlining planning, reporting, and decision-making while overcoming challenges in large-scale telecom projects. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some of the Questions I Asked Dylan: How does GIS in telecommunications project management help with planning, executing, reporting, and decision-making in telecommunications projects? For those unfamiliar with geospatial technology, would you describe it as simply location-based tools like GPS or Google Earth, or is there more to it? What are the biggest challenges in managing large-scale telecommunications projects, and can you share an example of how GIS has helped solve a specific issue? How do you turn complex GIS data into easy-to-understand visuals like maps, graphs, or dashboards for stakeholders? What are some of the latest trends in GIS that are shaping telecommunications project management? How can AEC project managers use GIS in telecommunications project management to streamline their workflows and improve project efficiency? Here Are Some Key Points Discussed in This Episode About How GIS is Unlocking New Opportunities in Telecommunications Project Management: GIS in telecommunications project management enables project managers to identify potential obstacles such as gas lines, transmission lines, and roadways before construction begins. By integrating spatial data, teams reduce risks, improve decision-making, and enhance overall project efficiency. Geospatial technology goes beyond basic location tools by providing advanced spatial analysis, predictive modeling, and data integration. These capabilities support infrastructure planning, cost estimation, and efficient project execution. Managing costs in large-scale telecommunications projects is challenging, especially in rural areas where additional pole replacements and upgrades may be needed. GIS in telecommunications project management uses predictive modeling to help teams anticipate expenses, optimize resources, and make data-driven decisions before construction begins. Simple visual cues, such as color-coded maps, allow project managers to quickly assess costs and identify problem areas. Dashboards customized for different stakeholders ensure that the right level of detail is available without overwhelming users with unnecessary data. Integrating GIS in telecommunications project management centralizes permits, cost estimates, and construction data in a single system. This approach eliminates the need for multiple platforms, improves accuracy, and streamlines workflows across all project phases. Siloed project data leads to inefficiencies and wasted time. GIS in telecommunications project management ensures that all stakeholders have easy access to accurate, up-to-date data, improving coordination and enhancing decision-making. More Details in This Episode… About Dylan Sheets, PMP Dylan Sheets is a senior project manager in Timmons Group’s Telecommunications and Make Ready Engineering Group. Dylan performs and oversees tasks related to GIS data collection, data development, data analysis/visualization, GIS integrations and project deliverable quality control. Dylan has experience in many facets of GIS and specializes in integrating GIS and GPS technologies for data collection as well as project management and reporting. He uses his technical expertise in GIS technology and integrations to expand project management practices as they relate to telecommunications and other utilities. Additionally, Dylan is skilled in producing high quality maps, graphs,

    33 min

  2. MAR 17

    Powerful Secrets of Commissioning in Project Management for Outstanding Results – Ep 066

    In this episode, I talk with Paul Turner, P.Eng, PMP, CEO of the Industrial Commissioning Association, about how adopting a commissioning-first approach and the importance of commissioning in project management from the start of project planning can overcome inefficiencies, significantly enhance outcomes, and transform the definition of success in the AEC industry. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some of the Questions I Asked Paul: Why do you believe a commissioning-first approach is the key to fixing the challenges of traditional construction-led project development? What are the major advantages of integrating commissioning early in project planning, and how can teams implement it successfully? Can you describe how the ICA Global Commissioning Standard assists project teams in staying on track? What is the most frequent misunderstanding you've come across about commissioning, and how do you help teams overcome it? As someone new to this concept, how can AEC professionals transition to a commissioning-first approach in their projects? What resources does ICA offer to help professionals incorporate commissioning into their projects effectively, and what value can AEC professionals gain from joining as members? Here Are Some Key Points Discussed in This Episode About Powerful Secrets of Commissioning in Project Management for Outstanding Results: A commissioning-first approach addresses traditional construction-led development challenges by ensuring that commissioning activities are integrated as part of a commissioning-first approach in project management throughout the entire project lifecycle, not just at the end. This alignment across design, construction, and commissioning phases mitigates risks and prevents costly delays and overruns. Integrating commissioning early in project planning provides significant benefits, particularly when focusing on early commissioning in construction projects, such as allowing teams to access detailed information crucial for planning resources and materials effectively. Teams can successfully implement this strategy by including commissioning details in contracts from the beginning, ensuring that all project phases are coordinated for efficient execution and successful completion. The ICA Global Commissioning Standard offers a consistent framework for industrial commissioning best practices, standardizing processes and terminology while addressing previous challenges of disjointed practices across projects. This standardization in commissioning practices helps teams maintain uniformity and enhances overall project efficiency and success. The most common misunderstanding is that commissioning only involves testing at the end of a project. However, commissioning in project management is a continuous process that begins early and ensures successful outcomes. To overcome this, it is essential to educate teams on how commissioning in project management integrates into each project phase to ensure thorough planning and execution. AEC professionals new to the concept can transition to a commissioning-first approach by incorporating commissioning activities into the early stages of project planning. This includes establishing a comprehensive project management plan and risk register early on, which helps in managing risks and setting the project up for success from the beginning. The Industrial Commissioning Association offers free access to valuable resources that support commissioning in project management, such as the ICA Global Commissioning Standard and document templates, available through its free membership. These resources support professionals in effectively incorporating commissioning into their projects,

    21 min

  3. MAR 3

    Sure Fire Ways Intentional Conversations Improve Project Management Growth – Ep 065

    In this episode, I talk with Kyle Majchrowski, senior project executive at Banner Health, board president of Ripple Intent, and founder of NexIntent, about how intentional conversations can transform team dynamics, build trust, and promote innovation. By prioritizing intentional conversations, project managers can improve communication, strengthen relationships, and achieve project success. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some of the Questions I Asked Kyle : What are intentional conversations, and why are they important in project management? Can you share a key strategy from your book that AEC professionals can use to improve their professional dialogues? How can project leaders encourage trust, vulnerability, and innovation within their teams? What does the term "peopling" mean in project delivery, and how does it impact success? What strategies can AEC professionals use to enhance recruitment, engagement, and retention? What final advice do you have for professionals looking to improve their communication skills at work and home? Here Are Some Key Points Discussed in This Episode About How Intentional Conversations Improve Project Management Growth: Intentional conversations in project management go beyond routine discussions and task-oriented dialogues. They focus on deep engagement with team members, allowing for more effective discussions around trust, challenges, and collaboration. These conversations encourage clarity and transparency, leading to stronger relationships and better project outcomes. Using structured frameworks to facilitate intentional conversations allows project leaders to navigate complex emotional and professional discussions. Approaching these conversations with predefined questions and methodologies simplifies communication, strengthens team alignment, and improves overall project efficiency. Project leaders who use intentional conversations create a trust-based work environment where teams feel safe to express ideas, share concerns, and embrace innovation. Open dialogue leads to greater collaboration, improved morale, and increased willingness to take calculated risks. The concept of "peopling" in project management emphasizes recognizing and leveraging the unique strengths, skills, and passions of each team member. By aligning individuals with tasks that match their capabilities and interests, teams become more engaged and motivated, driving productivity and project success. Addressing challenges in recruitment, engagement, and retention requires a deep understanding of team dynamics and individual motivations. Utilizing behavioral assessments and personality frameworks helps organizations align roles with employee strengths, improving job satisfaction, retention rates, and long-term success. AEC professionals can enhance their communication skills by incorporating behavioral assessments such as Harrison Assessment, Hogan, DISC, Clifton Strengths, and Myers-Briggs. These tools help individuals identify and refine their communication styles, making workplace interactions more effective and impactful. More Details in This Episode… About Kyle Majchrowski Kyle Majchrowski is a dynamic leader and thought innovator with extensive experience in construction project management and human connection. As the senior project executive at Banner Health, Board President of Ripple Intent, and Founder of NexIntent, Kyle focuses on fostering meaningful conversations and driving engagement in both personal and professional environments. He is the author of "Powerful Conversations: How to Talk About What Matters Most in Work and Life", a transformative guide on creating intentional and impactful connections.

    34 min

  4. FEB 17

    The Ultimate Aviation Projects Strategy for Remarkable and Profitable Results – Ep 064

    In this episode, I talk with Devon Baummer, PE, ENV SP, civil engineer in aviation at Mead & Hunt, about mastering communication strategies and securing grant funding to navigate the complexities of successful large-scale aviation projects. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some of the Questions I Asked Devon: Can you discuss the unique challenges involved in managing an airport civil design project? How can your experience and lessons learned in construction administration help engineers enhance their project outcomes, and why is this crucial for the success of aviation projects? Can you explain the process of securing grant funding for aviation projects, and discuss why it's essential for a project manager in your field to understand this process? How do you manage internal and external communications on large-scale projects, and what strategies have proven effective for you? What key lessons have you learned from working on commercial and general aviation airport projects across various geographic regions? Could you discuss your involvement with Engineers in Action and how it has influenced your perspective as a civil engineer? How do you ensure effective collaboration between teams, especially when working across different locations and disciplines? What final piece of advice can you share with AEC professionals looking to advance in their careers? Here Are Some Key Points Discussed in This Episode About The Ultimate Aviation Projects Strategy for Remarkable and Profitable Results: Managing airport civil design projects involves navigating challenging terrains and adhering to stringent FAA guidelines to ensure flat grades and efficient drainage are achieved. These complexities are critical for reducing risks and enhancing safety. Insights from construction administration are invaluable, helping engineers refine project plans, which enhances the construction process and ensures compliance with safety and design standards. This is particularly crucial in aviation projects due to their complexity and the significant emphasis on safety and efficiency. It is crucial for project managers in aviation to understand the funding process, as these projects are often publicly funded. Knowledge of this process ensures alignment with federal standards and financial accountability, crucial for successful project execution within budget. Employing effective communication strategies, such as conducting thorough kick-off meetings to align all stakeholders from the start and maintaining regular updates through clear communication channels, is essential for smooth project flow and stakeholder satisfaction. Working across various geographic regions highlights the necessity of adapting project management approaches to meet the distinct needs and involvement levels of diverse clients, from airport directors to managers. This approach ensures minimal disruption and sustains necessary airport functions. Participation in Engineers in Action, especially in constructing pedestrian footbridges in rural communities, emphasizes the importance of creating sustainable infrastructure that significantly impacts community safety and accessibility. This involvement enriches the understanding of how engineering projects can transform lives through practical, community-focused initiatives. Effective collaboration is achieved through proactive management, clear communication, and setting clear expectations early. These skills are crucial for managing the complexities that arise from working across various locations and disciplines. AEC professionals must develop key skills such as proactivity, effective communication, and the ability to manage diverse teams.

    28 min

  5. FEB 3

    Sure Fire Strategies to Deliver a Powerful Steam Generator Solution – Ep 063

    In this episode, I talk with Brad Schmidt, power mechanical department manager at Stanley Consultants, about the University of Washington's steam generator replacement project. We discuss the innovative approaches and solutions implemented during this project and how they reflect creativity and efficiency in engineering. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some of the Questions I Asked Brad: Could you describe how the University of Washington's steam generator replacement project compares to similar university projects in the U.S.? What were the main challenges faced during the University of Washington project, and how did they shape your approach to achieving the project's goals? How did your team develop the innovative solution to bridge the seven-second power gap in the University of Washington's steam generator project? Can you explain the challenges and solutions you encountered due to the limited space for the new generator and steam turbine at the University of Washington’s plant? How do you manage the budget for a project with tight spaces and multiple design alternatives without significantly impacting overall project costs? How did your team manage communication and coordination with stakeholders, contractors, and disciplines throughout the University of Washington project? What were the key lessons learned from the University of Washington project in engineering and project management, and how are these applicable to future zero-carbon projects? What final piece of advice would you offer AEC professionals to promote innovation within their engineering teams while managing the risks of unconventional solutions? Here Are Some Key Points Discussed in This Episode About Sure Fire Strategies to Deliver a Powerful Steam Generator Solution: The University of Washington's steam generator replacement project marks a critical step towards decarbonization, positioning the university as a leader in sustainable campus energy management. This major upgrade enhances the reliability of the central utility plant while aligning with environmental goals, setting a benchmark for similar initiatives nationwide. The project encounters significant challenges, including the balance between reliable technology and ambitious decarbonization goals. Advanced switchgear integration into an aged infrastructure and the careful consideration of stakeholder interests reflect a strategic and sustainable approach to energy management. Through active stakeholder engagement and collaboration, the team identifies a unique mechanical solution to bridge the power gap. Utilizing innovative technology, such as a diesel rotor UPS system, the project successfully achieves both reliability and sustainability objectives. Meticulous planning and collaboration enable the integration of a substantial new generator and steam turbine within the plant’s limited space. The use of a diesel rotor UPS system and precise routing of utilities demonstrate adaptive solutions to overcome spatial constraints and support critical campus infrastructure. Integrating constructability, maintenance, and ergonomics during the design phase ensures modifications are both practical and cost-efficient. Collaboration among designers, contractors, and plant staff addresses challenges effectively, minimizing the financial impact of design alternatives. The partnership between McKinstry and the University of Washington creates a communication hub that streamlines coordination among all stakeholders. Regular meetings and open communication channels ensure challenges are resolved quickly, driving the project's success. Stakeholder engagement and clear communication play a pivotal role in keeping the project on budge...

    30 min

  6. JAN 20

    Practical Advice for Better Stakeholder Communication in AEC Project Management – Ep 062

    In this episode, I discuss how regular stakeholder communication is essential for preventing delays, minimizing conflicts, and ensuring project success. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some Key Points Discussed in This Episode About Practical Advice for Better Stakeholder Communication in AEC Project Management: Project management serves as the cornerstone of achieving rapid, sustainable growth in the AEC industry. When executed effectively, it drives successful project outcomes, increases profitability, and ensures optimal resource utilization across both public and private sectors. Effective project management depends on clear communication and proactive alignment among all stakeholders. Regular updates and check-ins build trust, prevent conflicts, and ensure that project changes are addressed seamlessly, keeping projects on track and stakeholders engaged. Strong stakeholder communication is critical for project success, with clarity, trust, and early issue resolution as its core elements. Establishing consistent communication practices not only prevents costly delays but also strengthens client relationships, ensuring repeat business and long-term growth for AEC firms. Establishing a clear communication plan at the start of a project lays the foundation for smooth collaboration and minimizes delays. Utilizing tools like shared spreadsheets or project management platforms ensures stakeholders can access critical updates efficiently, promoting alignment and reducing unnecessary meetings. Tailoring communication to the needs of the audience ensures messages are effective and actionable. Clients may prefer high-level summaries, while technical teams require detailed specifics—understanding these preferences from the start helps achieve project success. Documenting every decision and agreement is essential to protect the project and avoid costly disputes. Clear records ensure accountability and simplify addressing extra work or changes without confusion or delays. Proactive communication is a cornerstone of successful project management, ensuring stakeholders remain informed and aligned. Simple practices like regular updates help prevent misunderstandings, reduce unnecessary inquiries, and strengthen professional relationships for smoother project outcomes. Effective stakeholder communication relies on five key strategies: establish a clear communication plan, leverage collaborative technology, tailor messages to the audience, document everything, and listen more than speak. Applying even a few of these strategies leads to better project outcomes, stronger relationships, and a more proactive management approach. More Details in This Episode… Sources/References: Microsoft Teams Asana BIM 360 We would love to hear any questions you might have or stories you can share on better stakeholder communication in AEC project management. Please leave your comments, feedback, or questions in the section below.

    17 min

  7. JAN 13

    How ABET Accreditation Quickly Helps You Spot Remarkably Outstanding Talent – Ep 061

    In this episode, I talk with Hamid Fonooni, Ph.D., CPE, F.ABET, 2023-24 ABET president and director of the ergonomics program at the University of California-Davis, and Suzanne Beckstoffer, chair of the ABET Industry Advisory Council, about how ABET accreditation helps hiring managers identify top talent and overcome the unique challenges of the AEC sector. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some of the Questions I Asked Hamid and Suzanne: What are the biggest challenges technical hiring managers in the AEC industry face when balancing production goals, budgets, deadlines, and effective talent acquisition? How does ABET accreditation help hiring managers identify top talent equipped to meet the technical and project management demands of AEC roles? What is the value of ABET accreditation for AEC firms in maintaining high employee morale and ensuring long-term resource stability? How can AEC hiring managers use ABET accreditation to attract and retain talent amidst competitive hiring pressures? How can collaboration between AEC hiring managers and ABET improve workforce readiness and support long-term success in engineering project delivery? What advice can help AEC hiring managers strategically use ABET accreditation to address talent challenges and improve project outcomes? Here Are Some Key Points Discussed in This Episode About How ABET Accreditation Quickly Helps You Spot Remarkably Outstanding Talent: Hiring managers in the AEC industry face significant challenges balancing tight budgets, deadlines, and the need for highly skilled talent. Strategic hiring decisions, supported by tools like ABET accreditation, ensure quality candidates while minimizing risks associated with short-term compromises. ABET accreditation plays a critical role in ensuring engineering and technical programs deliver high-quality education that meets industry standards. Hiring graduates from ABET-accredited programs allows managers to confidently select candidates equipped with the skills required to meet technical and project management demands. ABET accreditation provides AEC firms with a clear advantage by ensuring they hire graduates with globally recognized technical skills and competencies. This improves employee morale, secures long-term resource stability, and reduces risks and costs tied to uncertain hiring outcomes. Establishing relationships with ABET-accredited institutions connects AEC firms to top talent and creates a steady supply of skilled graduates. Collaborating through internships, scholarships, and industry advisory boards strengthens these connections and aligns educational programs with industry needs, making firms more appealing to potential hires. Mentoring and industry collaboration play a critical role in developing successful engineering professionals. By building connections with universities and supporting initiatives like internships and mentorship programs, AEC firms improve workforce readiness and achieve long-term success in project delivery. ABET accreditation sets a consistent standard for engineering education, ensuring graduates possess the skills needed for success in the industry. Partnering with ABET-accredited programs enables AEC firms to strategically address talent challenges, improve workforce development, and achieve high-quality project outcomes. More Details in This Episode… About Hamid Fonooni, Ph.D., CPE, F.ABET Hamid Fonooni, Ph.D., CPE, F.ABET, (ABET President): currently serving as the director of the ergonomics program in occupational health services at the University of California-Davis. Prior to his appointment at UC Davis, he served as the director of the master of science in occupational safety...

    40 min

  8. 12/30/2024

    Practical Strategies That Will Make You a Better Project Manager – Ep 060

    In this episode, I talk with Laura Barnard, PMP, CAL, Prosci, IES, founder and chief IMPACT Driver of PMO Strategies, about key principles to help project managers drive impactful, value-focused results. We share practical strategies to maximize outcomes and actionable tips to elevate your project management skills. ***The video version of this episode can be viewed here.*** Engineering Quotes: Here Are Some of the Questions I Asked Laura: What key principles should project managers follow to lead meaningful business transformations? How can project managers help their teams adapt effectively to evolving business priorities? What common challenges do teams face during transformative projects, and how can they overcome them? What strategies can project managers use to clearly communicate project value across their organizations? How can project managers in architecture and engineering help their teams focus on delivering real business value beyond just timelines and budgets? Can you give an overview of the impact engine and how it helps teams consistently deliver strategic business results? What advice do you have for project managers to empower their teams and keep them focused on driving meaningful impact? Here Are Some Key Points Discussed in This Episode About Practical Strategies That Will Make You a Better Project Manager: Project managers focus on bridging technical and business perspectives, aligning efforts, and driving strategic goals. Prioritizing flexibility, a value-driven mindset, and clear communication ensures that efforts remain centered on meaningful outcomes, accelerating transformation. By aligning their work with overarching business goals rather than rigidly adhering to time, scope, and cost constraints, project managers build adaptability. Involving stakeholders in decision-making and maintaining flexibility keeps teams responsive to changing needs while delivering meaningful outcomes. Teams often encounter inefficiencies from excessive processes, misaligned priorities, and resource strain. Simplifying workflows, reducing unnecessary meetings, and maintaining clarity on goals enable teams to concentrate on high-impact tasks, resolve bottlenecks, and deliver results effectively. Effective communication requires simplifying updates to focus on driving decisions and actions, while avoiding excessive data or unnecessary meetings. By presenting progress in terms of strategic goals and meaningful outcomes, project managers ensure alignment and clarity across stakeholders. Clearly defining success criteria and aligning efforts with organizational goals ensures teams prioritize outcomes that matter. Regularly revisiting these goals in updates and meetings emphasizes their importance and keeps teams focused on value-driven results rather than just completing tasks. The Impact Engine offers a structured framework to identify root causes of challenges, prioritize critical tasks, and deliver continuous value. By addressing problems iteratively, building trust with stakeholders, and aligning efforts with strategic goals, it helps teams create long-term impact while solving key business issues effectively. Project managers collaborate with teams to achieve shared goals and outcomes rather than imposing changes. By solving real business problems, creating a sense of ownership, and aligning efforts with organizational objectives, teams advance progress and stay motivated to deliver meaningful results. More Details in This Episode… About Laura Barnard, PMP, CAL, Prosci, IES Laura Barnard holds certifications in project management, agile leadership, and change management and is the creator of the IMPACT System, which transforms teams into nimble,

    41 min
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    The AEC Engineering Project Management Podcast (AECPM) provides engineering career advice and success stories for project managers in the architecture, engineering, and construction (AEC) industry. Civil engineer and project manager Anthony Fasano, P.E., AEC PM hosts the podcast, which highlights engineering project managers and professionals.

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