The Procurement Software Podcast

James Meads
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Procurement software, or "Procuretech", is a game changer. A key enabler and driver of rapid change in the profession. Want to find out how to significantly improve your operational efficiency and enable more to be done with fewer resources? This show is for Procurement, Purchasing, Supply Chain and Finance professionals, as well as C-Suite executives. We showcase all the best new software and bring you the latest trends and thought leadership from both myself and other industry leaders. We'll show you how technology can drive a competitive advantage. Show notes and further info available at: https://procurementsoftware.site/podcast Follow us on LinkedIn https://www.linkedin.com/company/procsoft Connect with me at: https://linkedin.com/in/james-meads/ Book an intro call here: https://calendly.com/jamesmeads/30-minute-intro-call

  1. JAN 28

    The Pulse of the Mid-Market - Mike Cargiulo from MJC Sourcing

    In this episode of The Procurement Software Podcast, James Meads welcomes Mike Cargiulo, founder of MJC Sourcing, for a conversation that challenges the tech-first narrative in procurement transformation. Mike shares how MJC Sourcing supports mid-market organisations with hands-on, execution-focused procurement expertise. Rather than leading with slide decks, Mike and his team roll up their sleeves — delivering rapid results in complex sourcing, stakeholder engagement, and supplier negotiations. With a focus on flexible, expert resourcing, his firm fills capability gaps where internal headcount is stretched thin. Can Lean Procurement Teams Really Outperform the Big Players? We explore how smaller, agile procurement teams — armed with the right mindset, strong processes, and modern tools — can deliver more value per head than traditional enterprise setups. Mike also shares why he believes process and people come before tech, and how AI is supercharging productivity without replacing human judgement. Also discussed in this episode: How to build procurement credibility in organisations with limited influenceWhy bringing in A-players beats training average hiresThe hidden risk of relying solely on internal category expertsHow AI is helping sourcing professionals manage increasing workloadsWhy agility and flexible talent are essential to future-proofing procurement A compelling conversation on transforming procurement through smart resourcing, sharp execution, and a realistic view of technology’s role. Timestamps: [00:01:09] Why MJC Sourcing was founded. [00:03:05] Execution vs presentations in consulting. [00:04:22] On-demand procurement expertise. [00:07:36] Upskilling internal teams through collaboration. [00:10:23] People, process and tech – in that order. [00:13:45] Productivity gains with AI in procurement. [00:16:10] Value creation beyond savings. [00:21:02] Driving procurement influence in tough cultures. [00:25:15] Data’s role in enabling procurement. [00:29:21] Can small teams outperform enterprise procurement? [00:30:30] What’s next for MJC Sourcing. And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below. Stay in touch! Connect with Mike Cargiulo on LinkedInCheck out MJC SourcingDownload our Tech Map for EnterpriseDownload our a...

    32 min

  2. 12/19/2025

    AI, People, Change, and Mindset - Gregory Vider and Markus Sinz from apadua

    In this episode of The Procurement Software Podcast, James Meads is joined by Gregory Vider and Markus Sinz, co-founders of apadua, recorded live at their Indirect Procurement Days event near Frankfurt, Germany. Drawing on their backgrounds as procurement practitioners and founders, Gregory and Markus share a grounded, thoughtful perspective on what AI really means for procurement. Rather than hype or job-replacement narratives, the discussion focuses on AI as an enabler that amplifies human capability, improves decision-making, and removes low-value administrative work. AI, People, Mindset, and Skills: Why they all matter The conversation explores apadua’s journey from a conventional sourcing platform to rebuilding an AI-native product from scratch, driven by deep user research rather than surface-level feature injection. James and the apadua team unpack why “human in the loop” remains critical, how procurement roles may shift towards more generalist and strategic profiles, and why differentiation in an AI-first world will come from people, not models. Also discussed in this episode: How to tell real AI capability from marketing noiseWhy procurement adoption of AI will be gradual, not suddenThe future size and shape of procurement teamsWhy apadua pursued ISO 27001 and what buyers should ask about cybersecurity A reflective, pragmatic conversation on the future of procurement in an AI-enabled world. Timestamps: [00:00] Podcast introduction and episode setup [01:05] Final episode of 2025 and IPD event context [02:45] Introduction to Gregory Vider and Markus Sinz from apadua [03:20] Why AI creates confusion in procurement teams [04:25] How to tell real AI capability from marketing hype [05:45] AI as an enabler, human-in-the-loop vs automation [12:15] Rebuilding apadua as an AI-native procurement platform [15:50] How AI will reshape procurement roles and skill sets [27:40] The future size and structure of procurement teams [33:00] Cybersecurity, ISO 27001, and what buyers should ask And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below. Stay in touch! Connect with Gregory Vider on LinkedIn and Markus Sinz on LinkedInCheck out apaduaDownload our Tech Map for EnterpriseDownload our a href="https://resources.entproc.com/tech-map-for-mid-market-businesses"...

    42 min

  3. 11/20/2025

    Revolutionising Supplier Performance Data - Matthew Spencer from FlockScore

    In this episode of The Procurement Software Podcast, James Meads welcomes Matthew Spencer, procurement veteran and founder of FlockScore, a newly launched startup rethinking how supplier performance is captured and shared across industrial supply chains. Matthew brings a rare perspective as a procurement practitioner-turned-founder, having led SRM and sustainability at Bekaert Group before identifying a critical market gap: supplier scorecards were siloed, static, and lacked ecosystem-level insight. FlockScore aims to change that, offering a collaborative, AI-powered model for tracking supplier performance. Can we really crowdsource Supplier Performance Data?We unpack how FlockScore’s “open contribute-to-access” model lets procurement teams upload anonymised supplier performance data in exchange for aggregated, comparative insights. Matthew explains how AI agents enrich these insights by scanning public sources for issues like recalls, shutdowns, or delivery disruptions, without exposing contributor identity. Also discussed in this episode: Why supplier performance often takes a backseat to compliance and innovationThe limits of traditional scorecards and why category-specific metrics matterHow FlockScore enhances, not replaces existing SRM and S2P systemsWhy soft supplier feedback from stakeholders should be part of every scorecardWhat makes FlockScore different from review platforms and peer benchmarkingA fascinating deep dive into how collective intelligence and AI are reshaping supplier evaluation, built for procurement, by procurement. Timestamps: [00:01] Intro to Matthew Spencer, FlockScore [01:14] Matthew’s background [02:18] FlockScore analogy [03:44] The “aha” moment and data gap externally [06:02] Why supplier performance management is underrated today [11:27] Engaging stakeholders effectively [13:04] Open contribute-to-access model and credits [18:50] FlockScore’s AI and difference to traditional tools offerings [23:37] Cultural and category differences, flexible taxonomy and future vision for procurement And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below. Stay in touch! Connect with Matthew Spencer on LinkedInCheck out FlockScoreDownload our Tech Map for EnterpriseDownload our Tech Map for Mid-MarketDownload our Tech Map for SMEsFind your perfect procurement tech solution in our Software Finder appSign up for the Entproc NewsletterBook an Intro Call and let’s talk all things Digital Procurement!a href="https://linkedin.com/in/james-meads/" rel="noopener...

    36 min

  4. 08/28/2025

    Is Procuretech Overpriced and Overhyped? - Gaurav Sharma from Supernegotiate

    In this episode of The Procurement Software Podcast, James Meads is joined by Gaurav Sharma, Head of Procurement Centre of Excellence at MTN, with a background that uniquely combines procurement expertise and data science. We explore how Gaurav’s journey from category manager to leading digital transformation has shaped his view on procurement technology, user adoption, and the need for more practical, cost-effective solutions. Alongside his corporate role, he introduces his side project, SuperNegotiate, designed to simplify sourcing processes and enable tool-less digitisation for procurement newcomers. Is Procuretech Overpriced and Overhyped?Gaurav shares why many e-sourcing tools fall short of addressing real category manager needs, focusing instead on vanity features. He explains how AI and machine learning are already transforming sourcing, paving the way for outcome-based pricing models and moving procurement away from traditional RFPs. Other topics covered include: Why data science skills are becoming essential in procurementHow current tools fail to deliver true user-centric functionalityThe growing demand for tech-savvy procurement professionalsWhy outcome-based pricing could reshape procurement tech contractsHow Super Negotiate offers a lightweight entry point for digital procurement A must-listen for anyone interested in the next generation of procurement technology and the evolving skill sets that will define future teams. Timestamps: [[00:00] Introduction to Gaurav Sharma and His Unique Skills [01:14] Journey from procurement to data science [04:34] The future of procurement skills and technology [08:55] Critiquing procurement tech and vanity features [13:56] In-house solutions vs. traditional procurement tools [21:11] Super Negotiate: a new approach to sourcing [30:11] The future roles of procurement teams And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below. Stay in touch! Connect with Gaurav Sharma on LinkedInCheck out SupernegotiateDownload our Tech Map for EnterpriseDownload our Tech Map for Mid-MarketDownload our Tech Map for SMEsFind your perfect procurement tech solution in our Software Finder appSign up for the Procurement Software NewsletterBook an Intro Call and let’s talk all things Digital Procurement!Connect with James on LinkedIn

    38 min

  5. 07/31/2025

    Customising Existing Tech and Budget Triage - Oscar Fernandez from ProCREWment

    In this episode of The Procurement Software Podcast, James Meads is joined by Oscar Fernandez, founder of ProCREWment and former Principal Procurement at mobility-as-a-service (MaaS) company FreeNow. We dive into a compelling case study on building an effective procurement process using existing tools, without splurging on expensive enterprise suites. Oscar shares how his small procurement team transformed chaos into clarity by leveraging Jira, Workato, and Yooz to automate intake-to-PO, approvals, and even contract renewals. This episode is a blueprint for procurement leaders operating in fast-growth environments with tight budgets and limited resources. Improvising and Triaging your Tech Stack for Success You’ll hear how Oscar turned Jira—typically used for IT support—into a fully functional procurement intake and requisition system, integrated with finance and legal workflows. Plus, why choosing a standalone e-sourcing tool like DeepStream delivered faster ROI than investing in an all-in-one platform. Other topics covered include: Why Jira became the backbone of their intake and approval flowsUsing Workato to link tools and automate tasks across systemsHow they structured parallel approvals to speed up decision-makingAutomating contract renewals and spend visibility with Atlassian modulesWhy DeepStream was the right sourcing tool for their needsTips for prioritising digitisation based on procurement maturity A must-listen for procurement professionals seeking practical, flexible solutions to scale procurement operations. Timestamps: [01:46] Meet Oscar Fernandez, his procurement journey [03:45] Starting with manual-heavy processes at FreeNow [05:43] Early chaos: approvals and email overload [07:26] Spotting inefficiencies and team scaling challenges [10:12] Cost barriers to adopting full suites [13:18] Jira as a no-code intake and requisition tool [17:47] Automating approvals and connecting tools with Workato [23:45] Choosing e-sourcing over analytics or SRM [27:16] Why DeepStream fit their sourcing needs [32:09] Advice for procurement leads with limited budget [33:22] About ProCREWment—Oscar’s consultancy initiative And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below. Stay in touch! Connect with Oscar Fernández on LinkedInCheck out ProCREWmentDownload our Tech Map for EnterpriseDownload our Tech Map for Mid-MarketDownload our Tech Map for SMEsFind your perfect procurement tech solution in our Software Finder appSign up for the Procurement Software Newslettera...

    32 min

  6. 06/26/2025

    Running Procurement in Airtable - Brajan Gatys from Personio

    In this episode of The Procurement Software Podcast, James Meads welcomes Brajan Gatys, Procurement Operations Lead at Personio, to explore how lean procurement teams can build powerful systems without specialist procurement tech. Recorded after James and Brajan met in person at the Wolf Pack Summit in New York, this episode is a masterclass in how low-code and no-code platforms can transform procurement operations at scale. Brajan walks us through how Personio uses tools like Airtable, Make, and Jira to manage intake, automate purchasing workflows, and even parse contracts with LLMs, all without being locked into a single vendor. Instead of buying off-the-shelf procurement suites, his team has built over 250 automations tailored to their exact needs. Running Procurement in Airtable, Jira, and Make You’ll learn why agility, vendor flexibility, and team-wide tech fluency have been core to Personio’s success, and how other teams can adopt a similar mindset. Other topics covered include: Avoiding traditional P2P and orchestration suites in favour of low-code toolsUsing Airtable as a central procurement database and workflow engineHow they integrate with Ironclad (CLM) and Workday (ERP system)Automating contract parsing and clause extraction with AIBuilding internal SRM scoring models based on vendor risk and importanceCreating a culture that blends procurement expertise with tech-savviness A must-listen for tech-savvy procurement teams looking to do more with less. Timestamps: [01:05] Meet Brajan Gatys, Personio [03:30] Why they chose low-code over SaaS [07:40] Airtable as the procurement engine [10:20] Automating POs and vendor onboarding [14:00] Sourcing and async vendor collaboration [18:00] Contracts, Ironclad, and clause extraction [22:30] SRM scoring and supplier risk [27:00] Culture, mindset, and learning low-code [32:00] Time-saving tips and breaking the “no capacity” cycle And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below. Stay in touch! Connect with Brajan Gatys on LinkedInCheck out PersonioDownload our Tech Map for EnterpriseDownload our Tech Map for Mid-MarketDownload our Tech Map for SMEsFind your perfect procurement tech solution in our Software Finder appSign up for the Procurement Software NewsletterBook an Intro Call and let’s talk all things Digital Procurement!Connect with...

    38 min

  7. 05/29/2025

    Sourcing Complex Stuff with Less Price Focus - Harry Wilde from Cotiss

    In this episode of The Procurement Software Podcast, James Meads sits down in person with Harry Wilde, co-founder of Cotiss, a source-to-contract platform purpose-built for regulated industries. Recorded live at the Wolfpack Summit in New York, it’s a rare face-to-face conversation packed with insight, humour, and honest reflections on building procurement tech for complex sourcing needs. They unpack how Cotiss helps procurement teams running high-stakes, non-price-driven RFPs—think airports buying hovercrafts or telcos procuring fibre optic cable, by simplifying evaluation, driving internal engagement, and replacing spreadsheets with intuitive tools. Sourcing Complex Stuff with Less Price Focus The conversation also explores how Harry and his co-founders spotted a global gap in the market for mid-sized, heavily regulated organisations still stuck with Excel and email, and decided to build a tool that balances ease of use with just enough customisation. Other topics covered include: Why big, “gnarly” RFPs demand more than just basic e-sourcing toolsWhat good procurement planning should look likeHow AI should be applied to solve real problems—not just add hypeCotiss’s US go-to-market strategy and learnings from New ZealandWhy fast implementation cycles matter for small procurement teams A must-listen for procurement leaders, founders, and anyone navigating sourcing in complex, regulated environments. Timestamps: [01:20] Guest introduction: Harry Wilde [04:30] Sourcing in regulated industries [07:10] What makes Cotiss different [10:20] Founding story & background [14:30] Expanding into the US market [18:10] Best practice sourcing process [22:00] Evaluation tools & impact [26:10] AI use in sourcing tools [30:00] Implementation & where to learn more And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below.   Stay in touch! Connect with Harry Wilde on LinkedInCheck out COTISSDownload our Tech Map for EnterpriseDownload our Tech Map for Mid-MarketDownload our Tech Map for SMEsFind your perfect procurement tech solution in our Software Finder appSign up for the Procurement Software NewsletterBook an Intro Call and let’s talk all things Digital Procurement!Connect with James on LinkedIn

    36 min

  8. 04/24/2025

    Postcards from Brazil - with Raphael Traticoski and Leo Cavalcanti

    In this episode of The Procurement Software Podcast, Raphael, co-founder and CEO of Growin.Co interviews your usual host, James Meads, alongside Linkana co-founder Leo Cavalcanti. It's a lively and forward-looking discussion about the next wave of digital transformation in procurement. They explore how AI, agentic automation, and no-code tools are disrupting traditional approaches—especially for mid-market businesses looking to leapfrog outdated ERP systems and legacy S2P suites. Postcards from Brazil - Conversations on ProcuretechThe conversation dives into how AI is already being used in supplier onboarding, document validation, and spend analytics. James and Leo also reflect on whether SaaS UIs will soon be replaced by agent-driven interfaces—and the strategic decisions procurement tech founders must now make. Other topics covered include: Why mid-sized firms are well-placed to leapfrog legacy systemsThe rise of no-code tools and what they mean for small teamsMoving from structured to unstructured data with AIThe challenge of understanding real customer problemsInsights into the emerging Latin American procurement tech scene A must-listen for procurement professionals, founders, and anyone curious about the future of digital procurement. Timestamps: [00:35] Guest introductions: James Meads & Leo Cavalcanti [03:15] Why procurement needs better tech—and where mid-market firms fit in [07:42] How AI is changing supplier onboarding and document validation [11:20] The rise of no-code tools and what they mean for smaller businesses [16:05] Is the SaaS UI dead? Enter: agentic automation [20:51] Why defining the problem is more important than choosing the solution [26:34] Common buyer mistakes when scoping procurement tech [30:12] Challenges and opportunities in the LatAm procurement tech ecosystem [34:45] Advice for founders building in procurement today And that wraps up another episode of The Procurement Software Podcast! Thanks again for listening, and do please leave us a review on Apple Podcasts or rate us on Spotify. Every one helps! We'll be back at the same time next month, so see you there. If you want to learn more about Procurement Software, check out the useful links below.   Stay in touch! Connect with Raphael TraticoskiCheck out Growin.CoConnect with Leo CavalcantiCheck out LinkanaDownload our Tech Map for EnterpriseDownload our Tech Map for Mid-MarketDownload our Tech Map for SMEsFind your perfect procurement tech solution in our Software Finder appSign up for the Procurement Software NewsletterBook an Intro...

    34 min
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About

Procurement software, or "Procuretech", is a game changer. A key enabler and driver of rapid change in the profession. Want to find out how to significantly improve your operational efficiency and enable more to be done with fewer resources? This show is for Procurement, Purchasing, Supply Chain and Finance professionals, as well as C-Suite executives. We showcase all the best new software and bring you the latest trends and thought leadership from both myself and other industry leaders. We'll show you how technology can drive a competitive advantage. Show notes and further info available at: https://procurementsoftware.site/podcast Follow us on LinkedIn https://www.linkedin.com/company/procsoft Connect with me at: https://linkedin.com/in/james-meads/ Book an intro call here: https://calendly.com/jamesmeads/30-minute-intro-call

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