How to be a better OT

Clare Batkin - Your OT Tutor

Hosted by occupational therapist and clinical educator Clare Batkin, founder of Your OT Tutor, the "How to be a better OT" podcast delivers simple, practical, and worthwhile educational content for busy clinicians. Step back from the overwhelm and bring core frameworks to life with step-by-step guides, case study examples, and real-world strategies that will help build your competence and confidence, so you can deliver the best client outcomes and truly love what you do.

  1. 5 days ago

    Tips for choosing and using standardised assessments

    Tell Clare what you think here! Do you feel like you are choosing standardised assessments on "autopilot," or struggling to explain why a test score doesn't match what you actually observe in clinic? Discover five practical tips to select, administer, and report standardised assessments so every tool you use genuinely guides decision-making adds value.   Episode Summary: In this episode of the How to Be a Better OT podcast, host Clare Batkin tackles a topic that touches every occupational therapy caseload: choosing and using standardised assessments. Clare breaks down five actionable tips to help OTs avoid the twin traps of "over-assessing" and "under-utilising" results. From evaluating psychometrics and preparing the testing environment to handling conflicting client data, establishing baseline outcome measures, and writing "so what" summary reports for NDIS planners, this episode gives you the clinical reasoning tools to make every assessment count.   Key Takeaways: Tip 1: Choose Based on Purpose and Psychometrics: Why you should never use an assessment just because "we always do it." Learn how to match tools to your specific clinical goal, evaluate sensitivity, check validity, consider cultural safety and avoid overlapping assessments.Tip 2: Preparation is the Key to Success: Discover why what you do before the assessment makes or breaks its validity. Learn how reading manuals, watching online training videos, conducting peer test-runs, and structuring the testing environment are winning strategies.Tip 3: Question and Explain Conflicting Results: What to do when a score suggests a client is doing fine, but your direct observations show a significant struggle. Consider administration errors, insight gaps and stoicism, and how to manage conflicting information in report writing.Tip 4: Before-and-After Outcome Measurement: Why outcome measurement fails when treated as an afterthought at the end of a therapy block. Learn how to set baseline measures at the activity and participation level right from day one to demonstrate tangible progress and prove the value of your service provision.Tip 5: Presenting Results with the Audience in Mind: How to write assessment findings for NDIS planners, including how much content to include and how to present the results of standardised assessments for maximum impact.    Links & Resources Mentioned: Official List: Review the NDIS Preferred List of Assessment Tools: https://www.ndis.gov.au/applying/gathering-evidence/what-are-examples-disability-evidence Directory: Search rehabilitation outcome measures in the Shirley Ryan AbilityLab: https://www.sralab.org/rehabilitation-measures Tool / Library: Access mental health and psychosocial tools in the NovoPsych Assessment Library: https://novopsych.com/assessments/ Course: Enrol in the on-demand course Measuring Outcomes to Prove Our Value: https://yott.au/measuring_outcomes Freebie / Video: Watch the free 30-minute NDIS Report Writing Tutorial (featuring a demonstration on reporting standardised assessment results) on YouTube ( https://www.youtube.com/@yourottutor) or in the Free Learning Library: https://yott.au/learninglibrary   If you found these practical tips on standardised assessments helpful, please subscribe, leave a review, and share this episode with a colleague! Be sure to tune in next time for Episode 3, where Clare will be sharing her tips for setting and achieving billable KPIs, with practical advice for both managers setting targets and clinicians working to hit them. Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    Tips for choosing and using standardised assessments
  2. 9 Oct

    Tips for clinical report writing: NDIS and beyond

    Tell Clare what you think here! Struggling to write long, complex OT reports without working unpaid hours? Or finding that your funding requests keep getting knocked back? Discover 5 essential principles to streamline your report writing, manage referrer expectations, and clearly articulate your client's support needs.   Episode Summary: In the Series 2 premiere of the How to Be a Better OT podcast, host Clare Batkin moves into a brand-new series focused on solving the most requested clinical topics. Kicking off with report writing – a vital skill for OTs working in the NDIS, aged care, and private practice – Clare shares 5 key tips to elevate your reports. Learn how to clarify the "functional why," gather robust multi-source data, write clear impairment-focused descriptions, format for busy readers, and apply the PEO model to your own writing routine.   Key Takeaways: Clarifying Purpose & Expectations: Why you must understand why an FCA or AT report is needed and how to manage referrer expectations when available funding hours are limited.Information Gathering That Makes or Breaks Your Report: Why relying solely on client interviews isn't enough. Discover how to incorporate carer feedback, MDT reports, and creative functional observations.Describing Function Clearly: The 4 critical elements every description must include (data source, quantification, assistance needed, and risks). Learn why NDIS reports require an impairment-focused approach over strengths-focused language, and why the word "independent" should be used with extreme caution.Formatting for Busy Readers: How to make 15+ page reports skimmable for NDIA planners using section subheadings, hyperlinked tables of contents, dot points, footnotes/endnotes, and an executive summary.Applying the PEO Lens to Your Writing: How analysing your Person factors (working in short bursts vs. half-day blocks), Environment factors (office body-doubling vs. quiet work-from-home days), and Occupation factors (brain-dumping function before writing recommendations) can eliminate writing overwhelm.  Links & Resources Mentioned: Freebie Tutorial: Watch the YOTT Tutorial: NDIS Report Writing in the Learning Library or via YouTube and see visual examples of how to describe your clients funcion.Freebie Download: Access the Executive Summary Example Template from the Learning Library.Blog Post: Read the guide on applying the PEO Approach to Report Writing.Course: Enrol in The OT Guide to Completing a Functional Capacity Assessment online course.Course: Learn how to capture and report capacity building progress in the online course Measuring Outcomes to Prove Our Value.Deep Dive: Access functional assessment tutorials inside the Connector Membership or Skills for OT CPD Bundle.Template: Purchase the white-labelled FCA Report Template.1:1 Support: Book a private 1:1 report review or Zoom consultation directly with Clare.  If you found these report writing tips helpful, please subscribe, leave a review, and share this episode with a colleague! Be sure to tune in next time for Episode 2 of Series 2, where we will cover how to choose and use standardised assessments across any clinical setting. Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    Tips for clinical report writing: NDIS and beyond
  3. 21 Aug

    How to work collaboratively with support workers

    Tell Clare what you think here! Are you tired of seeing your clinical recommendations gather dust once you leave a session? Discover how to design realistic, collaborative therapy programs with support workers that multiply your client's progress without draining their funding. Episode Summary: In the Series 1 finale of the How to Be a Better OT podcast, host Clare Batkin addresses one of the most vital yet underutilised opportunities in capacity building: working collaboratively with support workers. Whether you are navigating the NDIS or another funding scheme, upskilling the people who support your clients daily is the fastest way to drive long-term independence. Clare introduces a practical 10-step framework, co-developed with OTs Stacey Manfield and Carly Nisner, to help you plan, implement, and evaluate collaborative programs. She also shares real-world case studies demonstrating how this 10-step process can be brought to life.   Key Takeaways: Why Collaboration is Non-Negotiable: With tightening budgets across sectors (especially the NDIS), intensive clinician-only sessions are no longer standard. Transitioning to a collaborative model ensures therapy carryover and helps justify your capacity-building recommendations.The 10-Step Collaborative Framework: A complete step-by-step process covering client readiness, selecting and profiling the right support worker, goal setting, joint coaching, and setting up communication channels.Understanding Your Support Worker: Learn why we must challenge the "just a support worker" narrative. Discover how to adapt your teaching to their unique learning styles, interests, and background to set them up for success.Do yourself out of a job: Why the ultimate goal of capacity building is to build self-management skills for the client and their support network, because systematically grading down your involvement is an outcome funding bodies love to see. There’s also a sneak peek at some of the topics that will be coming up in series 2 of the How to be a better OT podcast!   Links & Resources Mentioned: Freebie: Download the Working Collaboratively with Support Workers PDF, which gives you a one-page snapshot of the 10-step process outlined in this podcast episode. You'll find it in section 4 of the Free Learning Library.Freebie: Download the PROOF Framework Worksheet to justify your capacity-building recommendations in the Free Learning Library.On-demand webinar: Watch the NDIS FAQs Webinar to learn about recommending support worker hours and writing strong justifications.Deep Dive: Watch extended on-demand webinars on working collaboratively with support workers as part of a paid Your OT Tutor membership:  Connector membership – Contains a webinar recording outlining the 10-step process. Alliance membership – Contains an extended webinar featuring guest presenters Stacey Manfield and Carly Nisner, who share their insights, expertise and examples from the field. Connect with Experts: Reach out to OTs Stacey and Carly for more support and resources:  Stacey Manfield - Manfield Consulting - https://www.manfieldconsulting.com/ Carly Nisner – Support Workers Association of Australia - https://www.supportworkerassociation.org/  If you've loved Series 1 of the podcast, please subscribe, leave a review, and share your favourite episodes with your colleagues! Join Clare again soon for Series 2, where she will be sharing her thoughts on billable KPIs, supervisor roadmaps, outcome measures, and writing reports efficiently. Thank you for listening, and we'll see you in Series 2! Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    How to work collaboratively with support workers
  4. 14 Aug

    How to do a self-care assessment

    Tell Clare what you think here! Do you need to complete an OT self-care assessment for your client, but you’re not sure where to start or what needs to be covered? Discover how to use a non-standardised self-care assessment to uncover your client's true capacity and support needs. Episode Summary: In this episode of the How to Be a Better OT podcast, host Clare Batkin breaks down one of the absolute pillars of adult occupational therapy: the non-standardised self-care assessment. Focusing on showering, toileting, dressing, and grooming, Clare explains how observing these routines provides invaluable insights into how a client's physical, cognitive, sensory, and psychological impairments impact their overall functioning. She shares her strategic planning process, tips for navigating hospital ward and community logistics, the "Pause, Prompt, Praise" framework, and how to translate your observations into solid recommendations for home equipment, support packages, or rehabilitation.   Key Takeaways: The "Why": Learn why a self-care assessment is about much more than just whether a person can wash; it's a powerful tool to understand baseline function, safety for discharge, and functional cognition.Strategic Planning: Discover why you should assess tasks in the way the client normally performs them, and how to choose the right amount of tasks to assess depending on your client’s capacity.Hospital vs. Community Logistics: Learn how to book assessments with ward nurses to avoid scheduling clashes, and how community OTs can manage limited funding by using "dry runs" or simulations.The Pause, Prompt, Praise Framework: How holding back and allowing safe mistakes reveals true cognitive capacity, and how to deliver graded prompts (from non-specific to direct) to keep the assessment going.Tips from the Field: Why you always need at least four towels for a hospital assessment, and how to stay dry when you dare to give the patient full control of a handheld shower hose.Standardised vs. Non-Standardised: Why popular tools like the FIM or Modified Barthel Index are actually scored using your non-standardised observations, rather than being completely separate tests.  Links & Resources Mentioned: Deep Dive: Access the full recorded webinars on self-care assessments, functional cognitive assessments and functional mobility assessments, along with clinical reasoning guides, and documentation examples by joining the Connector Membership.Freebie: Access more than 100 clinical resources in the Free Learning Library.  If you found this step-by-step guide to self-care assessments helpful, please subscribe, leave a review, and share this episode with a colleague! Be sure to tune in next time for the final episode of Series 1, where we will cover how to work collaboratively with support workers. Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    How to do a self-care assessment
  5. 7 Aug

    How to give a clear and confident clinical handover

    Tell Clare what you think here! Do you freeze up when you need to give a clinical handover, or find yourself jumping back and forth and fumbling your words? Discover how to use the gold-standard ISBAR framework to deliver logical, concise, and highly effective handovers to nurses, supervisors, and multidisciplinary teams. Episode Summary: In this episode of the How to Be a Better OT podcast, host Clare Batkin tackles a critical communication skill that is guaranteed to pop up in every single clinical caseload: the clinical handover. Clare demystifies the jargon and introduces the widely respected ISBAR framework. She shares practical, real-world examples, ranging from a busy hospital ward shower update to an OT supervision session, and breaks down the five most common communication roadblocks that students and new grads face, offering targeted, actionable strategies to overcome them.   Key Takeaways: Why Handover Matters: Learn how structured clinical handovers ensure continuity of care, protect patient safety, drive team collaboration, and clearly establish clinical accountability.The ISBAR Framework Decoded: A step-by-step walkthrough of the Introduction, Situation, Background, Assessment, and Recommendation framework.Real-Life OT Examples: Hear exactly how ISBAR sounds in practice, with a ward handover for Mrs. Jones and a community OT supervision scenario for Mrs. Williams.Overcoming 5 Common Roadblocks: Practical communication strategies for OTs who struggle with medical jargon, perfectionism, introvert shyness, speaking in a random order, or being too long-winded.  Links & Resources Mentioned: Freebie download: Join over 3,300 clinicians and download the Clinical Handover Template and Cheat Sheet in the Free Learning Library.Interactive Practice: Join the Connector Membership to access monthly "practice your skill sessions" where you can role-play clinical handovers in a safe, supportive space.1:1 Support: Book a private clinical supervision session directly with Clare to help navigate your unique placement or workplace communication challenges: [Insert Link Here].  If you found this guide to clinical handovers helpful, please subscribe, leave a review, and share this episode with a fellow OT! Be sure to tune in to the next episode when we will be shifting our focus to another foundational OT skill: how to complete a self-care assessment. Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    How to give a clear and confident clinical handover
  6. 31 July

    How to manage pressure injury risks

    Tell Clare what you think here! Do you feel overwhelmed by the high stakes of managing pressure injury risks? Discover the key principles of pressure care to make an immediate, life-changing impact in your occupational therapy practice. STOP! If you're based in Brisbane (or need an excuse to travel here in October) then come along to the Inaugural Australian Pressure Care Summit 2026 by Elata®. I'll be presenting there alongside a panel of expert presenters and I'd love to see the room full of enthusiastic OTs! Episode Summary: In this episode of the How to Be a Better OT podcast, host Clare Batkin breaks down a topic guaranteed to pop up on most clinical caseloads: pressure injury risk management. While pressure care is a massive field, Clare delivers an "in a nutshell" guide covering what pressure injuries are, how to conduct thorough risk and functional assessments, how to select the right assistive technology (AT), how to deliver targeted client education and what you need to evaluate. Whether you work in a hospital or community setting, you’ll be able to apply the principles covered in this episode.   Key Takeaways: Pressure Injuries 101: Understand how injuries occur and about the stages of injuries, and how the simple garden hose analogy can help you explain this to clients. The assessment process: Learn about the standardised screening tools like the Waterlow scale, and how a PEO approach to a function-focused non-standardised assessment is essential to understand how pressure injuries may develop for your client. Assistive technology prescription: Hear an overview of the obvious cushion and mattress options, as well as a reminder about how other equipment also has a part to play.  Targeted Client Education: Discover why you must never skip explaining why pressure injuries occur before asking clients to change their behaviour. Revisit the RALFEY framework to ensure you provide the right information at the right time in the right way.Ongoing Evaluation: Why evaluation is an ongoing clinical responsibility, not just a discharge task. Learn how to evaluate the effectiveness of your assessment process, education and assistive technology prescription using a mix of standardised and non-standardised approaches.  Links & Resources Mentioned: Tool / Guide: Access the international Clinical Practice Guidelines for the Prevention and Treatment of Pressure Injuries (available in full and quick reference formats).Free Webinars: Watch the collaborative webinars with Unicare Health on Beds, Pressure Care Mattresses, Commodes, and Pressure Care Myths in the Free Learning Library.Deep Dive: Watch the full one-hour webinar on Managing Pressure Injury Risks (featuring the step-by-step Mrs Taylor case study), plus resources on the RALFEY Client Education framework, by joining the Connector Membership.Advanced Learning: Access the recordings on 24-Hour Positioning and AT Outcome Measures (including the QUEST 2.0 and PIADS) in the Your OT Tutor Journal Club or get even more help in the Alliance Membership.  If you found this podcast helpful, please subscribe, leave a review, and share this episode with a fellow OT! Be sure to tune in next time when we will be shifting our focus to an essential communication skill: how to deliver an effective clinical handover. Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    How to manage pressure injury risks
  7. 24 July

    How to do a functional cognitive assessment

    Tell Clare what you think here! Do you rely solely on pen-and-paper screening tools like the MoCA to assess your clients' cognition? Discover why observing real-life activities is crucial, and learn a step-by-step process for conducting effective non-standardised functional cognitive assessments. Episode Summary: In this episode of the How to Be a Better OT podcast, host Clare Batkin dives into non-standardised functional cognitive assessments. Clare explains why observing a client completing a functional task, like making a cup of tea or going to the hospital newsagent with a specific goal in mind, often provides better insights into their real-world safety and independence than standard screening tools. She walks you through a step-by-step process covering how to choose the "just right" activity, set up the environment, run the assessment using the pause, prompt, praise framework, and effectively document your findings to support clear and safe recommendations.   Key Takeaways: The "Why" Over Pen-and-Paper: Learn why functional assessments reveal the true interaction of cognitive, physical, and sensory deficits that screening tools might miss.Choosing the "Just Right" Task: How to select an activity that is relevant, safe, and challenging enough to reveal difficulties without overwhelming the client, complete with case studies (like Mrs. Smith's showering assessment and Jon's meal prep).Strategic Preparation: Discover how to modify tasks for physical limitations, manage environment logistics, and even embed memory tests into your pre-assessment setup.The Pause, Prompt, Praise Framework: A breakdown of how to run the assessment by holding back to allow problem-solving, delivering graded prompts (from general to explicit), and offering the right kind of praise to keep clients engaged.Documentation and Recommendations: Tips for using data collection templates, choosing between step-by-step or subheading documentation styles, and translating your clinical findings into actionable recommendations for NDIS planners and hospital discharge teams.  Links & Resources Mentioned: Deep Dive: Watch the in-depth on-demand webinar on functional cognitive assessments, plus get documentation examples and tutorials on self-care and standardised cognitive assessments by joining the Connector Membership.Advanced Learning: Access specific recordings on how to conduct and write recommendations for meal preparation assessments, including how to overlap assessments with capacity-building therapy, by joining the Alliance Membership.  If you found this step-by-step guide to functional cognitive assessments helpful, please subscribe, leave a review, and share this episode with a fellow OT! Be sure to tune in next time when we will be talking about how to effectively address pressure injury risks, from identifying risks to making practical recommendations.   Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    How to do a functional cognitive assessment
  8. 17 July

    How to prescribe Assistive Technology

    Tell Clare what you think here! How to Prescribe Assistive Technology Do you feel pressured to "just write a letter" for equipment funding without doing a proper assessment? Or are you worried your prescribed equipment will end up abandoned in a corner? Discover the comprehensive step-by-step process for prescribing Assistive Technology (AT) that ensures your clients get exactly what they need. Episode Summary: In this episode of the How to Be a Better OT podcast, host Clare Batkin tackles the essential core skill of prescribing Assistive Technology (AT). Whether it is a simple shower chair or a more complex mobility scooter, Clare breaks down an 8-step framework inspired by the best practices recommendations of Australian OT researcher Dr. Natasha Layton. She walks you through everything from identifying the true functional goal using the HAAT model, to managing equipment trials, navigating complex funding applications, and preventing AT abandonment through proper follow-up and evaluation.   Key Takeaways: Identifying the Goal: Learn why you must focus on the functional issue rather than jumping straight to the equipment. Discover how to use the HAAT model to thoroughly map out a client's needs and environment.AT Features: How to establish a clear list of required AT features before contacting suppliers, using a simple shower chair as a practical example to consider size, safe working loads, and environmental constraints.Trialling and Compromising: Discover the logistics of planning successful AT trials, working collaboratively with equipment suppliers, and helping your clients weigh up the pros and cons to make empowered decisions.Navigating Funding: Tips for writing complex funding applications (like the NDIS) by meticulously reviewing quotes and using your trial data to justify cost-effective choices.Preventing AT Abandonment: Why your job isn't done after approval. Learn how to use the "Who, What, How" framework for implementation and training, and conduct long-term evaluation using tools like the Quest 2.0 or PIADS.  Links & Resources Mentioned: Freebie: Download the PDF mapping out the AT process for an electric riser recliner chair, plus access free webinars on various AT, in the Free Learning Library.Deep Dive: Watch the "Just write me a letter" conference presentation on the Learning Library or YouTube.Tool: Access the PoMoDATT (Powered Mobility Device Assessment Training Tool) assessment tool for mobility scooter or powered wheelchair trials.Deep Dive: Get full webinars on the AT process and the "Who, What, How" training framework by joining the Connector or Alliance Membership.Course: Access the Community AT Series (created with Lauren Hart from Otuition) on wheelchairs, commodes, scooters, beds, and recliners, available as a bundle or individual purchases.Advanced Learning: Join the Your OT Tutor Journal Club to access a library of recordings discussing topics like end-of-life AT prescription, 24-hour positioning, AT outcome measures and overcoming barriers to AT use.Resource: Read more about the 8 steps in the textbook chapter by Dr. Natasha Layton: Layton, N. (2017). Assistive Technology. In M. Curtin, M. Egan, & J. Adams (Eds.), Occupational therapy for people experiencing illness, injury or impairment : promoting occupation and participation (7th ed., pp. 648-670). Elsevier.   If you found this step-by-step guide to AT prescription helpful, please subscribe, leave a review, and share this episode with a fellow OT! Be sure to tune in next time when we will be covering how to complete functional cognitive assessments. Want to continue learning with Clare? Here are your options: Check out my FREE Learning Library full of resources and coursesSign-up for one-on-one or group training and supportBook a time for a chat to see how I can helpSign-up for a Your OT Tutor membershipFollow me on social media – vist my Linktree for the links you need!

    How to prescribe Assistive Technology

Ratings & Reviews

5
out of 5
4 Ratings

About

Hosted by occupational therapist and clinical educator Clare Batkin, founder of Your OT Tutor, the "How to be a better OT" podcast delivers simple, practical, and worthwhile educational content for busy clinicians. Step back from the overwhelm and bring core frameworks to life with step-by-step guides, case study examples, and real-world strategies that will help build your competence and confidence, so you can deliver the best client outcomes and truly love what you do.

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