OT Coaching Confidential

The OT Coach Australia
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  • SELF-IMPROVEMENT

OT Coaching Confidential - Real conversations. Real growth. Real therapists. Real world. OT Coaching Confidential is a mentoring podcast for occupational therapists and allied health professionals who want honest insight, genuine reflection, and the reassurance that they are not navigating this work alone. Each episode is a real, unscripted one-on-one mentoring session between host Alyce Svensk and an anonymous guest. An honest conversation about where they are right now, what they are working through, and what it looks and feels like to grow as a therapist and professional. Topics span the full breadth of practice life: clinical complexity, building confidence, managing a caseload, stepping into leadership, navigating private practice, career transitions, and everything in between. You will find: Real mentoring conversations grounded in everyday practice Thoughtful questions and gentle reframes that shift perspective Practical strategies you can take straight back into your week Space to pause, reflect, and reconnect with why you do this work Whether you are just starting out, deep in the complexity of clinical work, or building something of your own - there is something here for you. Hosted by Alyce Svensk, paediatric occupational therapist, coach, and founder of The OT Coach Australia. Want to be a guest? Being a guest on OT Coaching Confidential is a real mentoring session with Alyce and your story could be exactly what another OT needs to hear. Guests remain completely anonymous, so you can speak openly and honestly about where you are in your journey. Apply here: https://www.theotcoach.au/podcast-1

  1. 5 APR

    Season 5 Episode 9: Growing a Practice Without Losing Yourself

    In this final episode of OT Coaching Confidential Season 5, I’m joined by Rochelle, an experienced paediatric occupational therapist who has recently taken a significant next step in her business journey. After years of building a strong trauma-informed paediatric caseload as a sole trader, Rochelle has just transitioned into company structure and brought on her first employee. What sounds exciting on paper also brings a very real shift in identity, workload, and responsibility. Alongside holding her own long-term caseload of children and families with complex trauma backgrounds, Rochelle is now navigating onboarding, supervision, service agreements, business systems, payroll, and the invisible emotional load of becoming the person responsible for both clients and another therapist. This conversation explores what happens in those first few weeks after your first hire, when your clinical work remains full but the business suddenly demands a whole new layer of leadership and structure. We explore: Transitioning from Sole Trader to Company Structure Onboarding and Supervising a First Therapist Building a Caseload Intentionally Rather Than Reactively The Emotional Load of Trauma-Informed Paediatric Practic Boundaries Around Phone Calls, Emails, and Crisis Communicatio Balancing Client Care with Business Sustainabilit Planning Systems for Future Growth Including Clinic and Admin Support Key takeaways: Your First Hire Changes Your Role as Much as Your Business Supervision Needs Clear Structure and Intentional Tapering Responsive Care Does Not Mean Being Constantly Available Boundaries Protect Both Clinician Wellbeing and Service Quality Sustainable Growth Requires Systems Before Expansion Mentioned in this episode: The Master Timetable / Paper Planning Tool The OT Coach Business Hub Brought to you by Alyce Svensk at The OT Coach Australia. Supporting occupational therapists and allied health professionals to build confidence, clarity, and connection through mentoring, supervision, workshops, and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, business mentoring, or reflective practice, visit www.theotcoach.au  to explore how The OT Coach Australia can support you.

    50 min

  2. 29 MAR

    Season 5 Episode 8: Stepping Into Private Practice: Navigating Autonomy, Admin, and Sustainability in Mental Health OT

    In this episode of OT Coaching Confidential, I’m joined by Marie, an experienced occupational therapist who has recently transitioned from hospital and community mental health into private practice. With over 15 years of experience, Marie reflects on the shift from structured public health roles into the autonomy of private work. While the transition has brought flexibility and creative freedom, it has also introduced new challenges particularly around business systems, financial management, and the invisible load of admin. Together, we explore what it really looks like to build a sustainable mental health OT practice while balancing clinical care, business responsibilities, and personal life. We explore: Transitioning from public mental health roles into private practice The emotional and cognitive load of managing admin, finances, and systems independently Navigating payment boundaries and discomfort around money conversations Structuring caseloads across NDIS, Medicare, and private clients Letting go of work streams that don’t align (e.g., functional capacity assessments) The tension between flexibility, family life, and financial sustainability Using tools (like AI and practice software) to reduce admin burden The difference between “being the therapist” and “running the business” Key takeaways: A smooth clinical transition doesn’t always mean a well-structured business foundation Discomfort around money is common and requires clear, consistent systems Not all work streams are worth keeping, alignment matters more than opportunity Admin overwhelm is often a mix of clinical and business tasks, not just “extra work” External accountability (deadlines, supervision, structure) supports follow-through Autonomy is powerful but requires intentional boundaries and decision-making AI and digital tools can reduce cognitive load when used intentionally Sustainable practice comes from aligning workload, income, and lifestyle priorities Mentioned in this episode: Halaxy practice management system (invoicing, Medicare, client management) ChatGPT and AI tools for documentation, planning, and communication “She’s on the Money” podcast (financial literacy and planning) The concept of separating you from the business when setting boundaries Virtual assistants vs. clinical admin realities Financial planning, payroll setup, and income structuring for private practitioners Brought to you by Alyce Svensk at The OT Coach Australia Supporting occupational therapists and allied health professionals to build confidence, clarity, and connection through mentoring, supervision, workshops, and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, business mentoring, or reflective practice, visit www.theotcoach.au  to explore how The OT Coach Australia can support you.

    45 min

  3. 22 MAR

    Season 5 Episode 7: Building a Values-Led Practice: Slowing Down, Backing Yourself, and Letting It Unfold

    In this episode of OT Coaching Confidential, Alyce is joined by Sophia, an experienced occupational therapist who is navigating early private practice while holding the weight of past system reform, identity shifts, and changing personal priorities. With over a decade of experience across government disability services, hospitals, schools, and child development teams, Sophia reflects on how previous large-scale funding changes continue to shape her response to uncertainty today and how those experiences have also deeply strengthened her clinical reasoning and adaptability. Now running a small private practice alongside motherhood, she shares openly about reclaiming joy and creativity in her work, redefining professional success, and building a service that aligns with her values rather than external expectations. We explore Living at a point of clinical mastery and why familiarity can feel unsettling The emotional imprint of past system reform and how it resurfaces during current NDIS uncertainty Identity shifts as OT becomes part of life rather than the whole of it Neurodiversity-affirming, relational, and nervous-system-informed practice Transitioning from government services into values-based private practice Navigating Medicare, NDIS, and private funding without shrinking clinical ambition Contracting, intentionality, and clarity in parent-focused work Holding space, slowing down, and trusting professional judgement Building sustainability without pressure to grow faster than feels right Key takeaways Feeling unsettled at a point of competence is often a sign of growth, not failure You don’t need to know everything before stepping into private practice Intentional contracting supports confidence, boundaries, and clinical clarity Presence and relationship are powerful therapeutic tools Success in private practice can be defined by alignment, flexibility, and values not just income or growth Mentioned in this episode Alyce’s Caregiver Capacity Framework The Therapy Conversation Planning Tool Contracting and intentionality in therapy delivery Brought to you by Alyce Svensk at The OT Coach Australia. Supporting occupational therapists and allied health professionals to build confidence, clarity, and connection through mentoring, supervision, workshops, and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, reflective practice, or business mentoring, visit www.theotcoach.au to explore how The OT Coach Australia can support you.

    41 min

  4. 15 MAR

    Season 5 Episode 6: The Hidden Skills of Leadership: Supervision, Systems and Accountability

    In this episode of OT Coaching Confidential, Alyce sits down with Jane, an experienced occupational therapist working in a Grade 3 leadership role within the public health system while also running her own private practice. After more than twenty years working across clinical roles, Jane recently stepped into a leadership position supervising a growing occupational therapy team. While continuing her own clinical work privately, she now also supports supervision, service development, and team leadership within a public health setting. This conversation explores the realities of stepping into leadership as an occupational therapist. Many therapists find that the transition from clinician to supervisor brings a new set of challenges, including navigating difficult conversations, supporting team development, and balancing competing responsibilities across clinical and leadership roles. Jane shares openly about the complexity of holding these roles while maintaining strong relationships within the team. We explore: The transition from clinician to leadership roles in occupational therapy Supervising and supporting a growing team Navigating difficult conversations within the workplace Balancing clinical work, supervision, and service development Supporting team performance while maintaining positive team culture This episode highlights how leadership in allied health often evolves gradually as therapists take on greater responsibility for supporting colleagues, developing services, and shaping team environments. Key Takeaways Stepping into leadership often changes the nature of work from primarily clinical to a combination of supervision, service development, and team support. Difficult conversations are a normal part of leadership and often become easier when supported by clear systems and expectations. Regular check-ins and structured supervision can help create space to address small challenges before they grow into larger issues. Supervision approaches often need to adapt to the different learning styles and experience levels of individual therapists. Leadership roles often require therapists to balance multiple responsibilities while supporting the growth and development of others. Mentioned in This Episode Michelle Bihari – Supervision and Leadership Training   Toni Knight – Wellbeing for therapists    Situational Leadership Model for adapting leadership style to clinician experience   Zoom AI Companion for supervision summaries and documentation Brought to you by Alyce Svensk at The OT Coach Australia Supporting occupational therapists and allied health professionals to build confidence, clarity and connection through mentoring, supervision, workshops and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, business mentoring or reflective practice, visit www.theotcoach.au to explore how The OT Coach Australia can support you.

    49 min

  5. 8 MAR

    Season 5 Episode 5: Serving the Community Beyond the Caseload

    In this episode of OT Coaching Confidential, Alyce sits down with Mary, an occupational therapist running her own private practice across several rural towns. After stabilising her caseload and building systems that support sustainable rural service delivery, Mary finds herself asking a new question. Not how to build a practice, but how she can best serve her community beyond individual therapy sessions. Working in regional areas often means therapists see the gaps in services very clearly. Schools needing support, education assistants feeling overwhelmed, and limited access to professional development and therapy services. Mary shares how she is beginning to explore new ways to contribute to her community, including developing educator workshops that support school staff to better understand regulation, behaviour, and practical strategies for supporting students. We also explore the role rural therapists can play in growing the future workforce, including hosting student placements and increasing awareness of rural practice opportunities. This conversation reflects a common shift many therapists experience after building a stable service. Once the day-to-day clinical work is running well, new possibilities begin to emerge around education, mentoring, and community support. We explore: Moving from building a private practice to expanding community impact Supporting educators and school staff through workshops and training The realities and opportunities of rural occupational therapy practice Hosting student placements and strengthening the future workforce Recognising the expertise that comes from building a service independently Key takeaways Building a sustainable clinical caseload often creates space to explore broader community initiatives. Supporting the adults around the child can have a powerful impact on outcomes for children. Rural therapists often hold valuable knowledge about community needs that can inform education and training programs. Student placements can play an important role in increasing awareness of rural practice and strengthening local services. Therapists working independently may underestimate the expertise they have developed through building and sustaining a service. Mentioned in this episode: Educator workshops and school-based training Student placements in rural communities Master timetable and structured scheduling approaches for rural practice Brought to you by Alyce Svensk at The OT Coach Australia. Supporting occupational therapists and allied health professionals to build confidence, clarity, and connection through mentoring, supervision, workshops, and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, business mentoring, or reflective practice, visit www.theotcoach.au to explore how The OT Coach Australia can support you.

    42 min

  6. 1 MAR

    Season 5 episode 4: Building Sustainable Mental Health Practice and Growing Into Supervision

    In this episode of OT Coaching Confidential, Alyce sits down with Paige, an occupational therapist working in adult mental health and psychosocial disability within the NDIS. Paige reflects on her pathway into OT, including beginning her career in NDIS LAC and community roles before moving into clinical mental health practice and establishing herself as a sole trader. With several years in practice, she shares how her early experience shaped her tolerance for complexity, her ability to manage open work streams, and the systems she now relies on to work sustainably. As her clinical work has consolidated, Paige finds herself at a point of professional recalibration. The conversation explores her growing interest in supervision, not as an add-on to clinical work, but as a distinct professional role that requires intention, structure, and clarity. Together, Alyce and Paige unpack how supervision mirrors good clinical practice: understanding the person in front of you, setting clear goals, recognising strengths, identifying areas for growth, and choosing when to teach, guide, or reflect based on developmental stage. They also discuss the importance of time containment, boundaries, and pacing, particularly when supporting others alongside a busy clinical caseload. We explore: Transitioning from NDIS LAC and community roles into clinical mental health OT Managing complexity, open work streams, and non-face-to-face demands Building systems that support focus, pacing, and sustainability Clarifying scope and role boundaries in mental health OT Stepping into supervision and navigating confidence shifts Treating supervision as a distinct professional service Using structure and time boundaries to support effective supervision Knowing when clinicians need teaching, guidance, or reflective space Key takeaways: Early career experiences strongly influence how clinicians manage complexity later on Sustainable mental health practice relies on structure and pacing, not just clinical skill Supervision works best when it is intentional, structured, and clearly bounded Different clinicians require different types of support at different stages Confidence often follows action, rather than preceding it Supporting others highlights professional knowledge we often underestimate Mentioned in this episode: Michelle Bihari and her work on supervision and contracting Occupational Therapy Australia Mental Health Capability Framework https://otaus.com.au/resources/mental-health-capability-framework  The Client Snapshot Tool The Supervisors Space, a peer thinking and reflection space for supervisors run by Alyce and Claire Britton. Brought to you by Alyce Svensk at The OT Coach Australia. Supporting occupational therapists and allied health professionals to build confidence, clarity, and connection through mentoring, supervision, workshops, and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, business mentoring, or reflective practice, visit www.theotcoach.au to explore how The OT Coach Australia can support you.

    55 min

  7. 22 FEB

    Season 5 Episode 3: Finding Sustainability in Regional Private Practice

    In this episode of OT Coaching Confidential, Alyce is joined by Ruby, an experienced occupational therapist working across a broad regional caseload while building her sole trader business alongside part-time hospital work. Ten years into her OT career and around 18 months into self-employment, Ruby reflects on what it has been like to grow quickly without a clear structure to hold the work. With paediatrics, driving assessments, NDIS work, and support at home all sitting under one business, she finds herself overbooked, stretched thin, and carrying too many competing priorities at once. Together, Alyce and Ruby unpack how overwhelm can emerge when growth outpaces planning. Rather than framing this as burnout, the conversation focuses on workload volume, blurred boundaries, extensive travel, and the absence of a clear plan for how different types of work fit together. This episode is a grounded, practical conversation for therapists who are established in private practice but feeling overwhelmed by the complexity of their caseload, unsure how to create clearer structure, and wanting to work in a way that feels more contained and sustainable. In this episode, we explore • The realities of regional practice and the impact of long travel days • Holding a mixed caseload and the cognitive load of constant context switching • How rapid growth can lead to overwhelm without clear systems • Treating reports, planning, and admin as protected clinical work • The tension between flexibility and sustainability in sole trader life • Making values-aligned decisions about scope, income streams, and capacity   Practical recommendations discussed: • Using a master timetable to group similar work and reduce cognitive load • Protecting non face to face time so reports and planning are not booked over • Planning leave and catch-up time intentionally using a yearly calendar • Narrowing clinical scope to improve sustainability • Completing a time and task audit before seeking admin support • Staying connected with peers or mentors to avoid holding decisions internally   Resources mentioned: • Getting the Admin Support You Actually Need – a workshop focused on clarifying support needs before outsourcing admin Brought to you by Alyce Svensk at The OT Coach Australia. Supporting occupational therapists and allied health professionals to build confidence, clarity, and connection through mentoring, supervision, workshops, and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, business mentoring, or reflective practice, visit www.theotcoach.au to explore how The OT Coach Australia can support you.

    49 min

  8. 15 FEB

    Season 5 Episode 2: Balancing Clinical Work, Creativity and What Comes Next

    In this episode of OT Coaching Confidential, I’m joined by B, an experienced paediatric occupational therapist navigating a demanding and uncertain season of practice. After eight years as an OT and nearly five years running her own business, B reflects on the emotional load of long-term paediatric NDIS work, the pull toward creative and entrepreneurial projects, and the challenge of holding multiple professional roles at once. While she remains committed to clinical work, she’s questioning what kind of OT work feels sustainable and meaningful moving forward. We explore: Sitting at a point of clinical mastery where work feels familiar but draining The cumulative impact of relational, family-centred paediatric work Balancing NDIS-funded therapy with content creation and product development Delegation, boundaries, and the emotional pull to say yes to referrals Clarifying scope and expectations when working with families Key takeaways: Feeling tired or uncertain can be a sign of growth, not failure Narrowing focus does not mean closing doors permanently Clear boundaries and contracting support long-term sustainability Relational, family-centred work carries both meaning and emotional load Mentioned in this episode: Alyce’s Caregiver Capacity Framework (also available in Adapting Therapy to Support the Family workshop) The Therapy Conversation Planning Tool, for structuring complex or emotionally charged conversations Like-Minded Bitches Drink Wine (Facebook group), for product-based and entrepreneurial business development Brought to you by Alyce Svensk at The OT Coach Australia. Supporting occupational therapists and allied health professionals to build confidence, clarity, and connection through mentoring, supervision, workshops, and The OT Coach Academy. If this conversation resonated with you and you’d like support through supervision, business mentoring, or reflective practice, visit www.theotcoach.au to explore how The OT Coach Australia can support you.

    49 min
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About

OT Coaching Confidential - Real conversations. Real growth. Real therapists. Real world. OT Coaching Confidential is a mentoring podcast for occupational therapists and allied health professionals who want honest insight, genuine reflection, and the reassurance that they are not navigating this work alone. Each episode is a real, unscripted one-on-one mentoring session between host Alyce Svensk and an anonymous guest. An honest conversation about where they are right now, what they are working through, and what it looks and feels like to grow as a therapist and professional. Topics span the full breadth of practice life: clinical complexity, building confidence, managing a caseload, stepping into leadership, navigating private practice, career transitions, and everything in between. You will find: Real mentoring conversations grounded in everyday practice Thoughtful questions and gentle reframes that shift perspective Practical strategies you can take straight back into your week Space to pause, reflect, and reconnect with why you do this work Whether you are just starting out, deep in the complexity of clinical work, or building something of your own - there is something here for you. Hosted by Alyce Svensk, paediatric occupational therapist, coach, and founder of The OT Coach Australia. Want to be a guest? Being a guest on OT Coaching Confidential is a real mentoring session with Alyce and your story could be exactly what another OT needs to hear. Guests remain completely anonymous, so you can speak openly and honestly about where you are in your journey. Apply here: https://www.theotcoach.au/podcast-1

Information

  • Creator
    The OT Coach Australia
  • Years Active
    2024 - 2026
  • Episodes
    44
  • Rating
    Clean
  • Copyright
    © 2026 The OT Coach Australia
  • Show Website
    OT Coaching Confidential

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