The Inventory Genius Podcast

Ciara Stockeland
  • 5.0 (36)
  • Entrepreneurship
  • Updated Weekly

Looking for a business mentor with decades of experience in business ownership, inventory and cash flow management, and client coaching? Get started with Ciara Stockeland’s Inventory Genius podcast. As a Fractional CFO and Profit Strategist, Ciara specializes in breaking complex business topics into bite-sized, actionable steps you can implement today. Tune in, get inspired, and learn from Ciara and her range of incredible guests. Discover why thousands of products-based businesses owners turn to Ciara for guidance on inventory management, debt reduction, e-commerce strategies, financial strategy, business growth, retail profitability, and more. Whether you’re a new business owner or a long-time entrepreneur, each episode with give you nuggets of information, insights and strategies you can start implementing now. For business inquiries please email: hello@ciarastockeland.com.

  1. 6d ago

    #302: She Finally Found Her Cash Leak

    Ever feel like you’re working around the clock, carrying a packed schedule, but somehow left wondering where all the money went at the end of the month? In this episode, I walk you through a classic "money mystery" involving a busy client who thought she was running one business, when in reality, she was running three. We dive into how blending multiple revenue streams distorts your financial reality, hides profit drains, and keeps you stuck. Plus, I share a personal story of how I fell into this exact same trap in my own retail journey and why having a repeatable operating system is the key to fixing it for good. Key Takeaways The Danger of the Blended View: Lumping different revenue streams into one profit and loss statement hides which parts of your business make money and which ones quietly subsidize losses. The Organic Growth Trap: Businesses that naturally expand by adding service or product offerings (like a home decor shop offering interior design) often forget to untangle their costs, margins, and operating expenses. Clarity Drives Action: Once you separate your revenue streams, you gain the visibility needed to adjust pricing, manage cost of goods, and control margins so every entity stands on its own. Knowledge vs. Operating System: Spotting a financial leak once is great, but building a repeatable system is what allows you to find hidden opportunities week after week. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  2. Sep 1

    #301: The $135K Product They Almost Ignored

    Have you ever felt like your business is doing everything right on paper—great sales, happy customers, top-of-the-tier products—yet your bank account tells a completely different story? In this episode, I break down a real-world money mystery featuring a client doing over $1 million in revenue who hadn’t been able to take a consistent paycheck in months. We dig into how we audited their inventory, pinpointed the hidden cash leak in their best-selling product, and implemented two simple strategic moves: building a recurring monthly offer and optimizing Cost of Goods Sold (COGS). The result? An extra $135,000 in revenue over 12 months without adding new products or burning out on marketing. Key Takeaways Look Beyond the P&L: A product-based business generating seven figures can still suffer from severe cash flow leaks if inventory aren't optimized. Double Down on What Works: Stop spreading energy across your entire catalog. Build scalable, recurring offers around your proven hero product. Ask the Two Essential Questions: How do I sell more of this? How do I keep more of what I’m selling? Knowledge vs. Operating System: Fixing one cash leak gives you a temporary win; having an operating system ensures you catch every leak, every week, consistently. Memorable Quotes "It wasn't about doing more. It wasn't about adding new products, paying for marketing, or just hustling harder. It was about looking closely at something that already existed..." "Knowledge doesn't create change in a business. It really, truly doesn't. But an operating system? Now that does." Next Steps & Resources Ready to stop guessing and start locating the hidden cash in your inventory? Learn More: Explore the Inventory Genius Operating System to build a consistent financial cadence. Connect: Follow along for weekly financial strategies to help you make more profit and keep more cash! Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe More About the Episode Sponsor:T&O Strategic Advisory (http://www.tostrategicadvisory.com/) - Offering a wide range of tax and accounting services, including entity election and S-Corp advisory.

  3. Aug 25

    #300: The $710 Ripple Effect

    When you’ve trimmed every line item, negotiated every bill, and cut every unnecessary expense, but your profit margins still aren't adding up—what do you do next? In this episode, I share a story about a hard-working client who found himself completely exhausted after attempting to squeeze blood from a stone. He had done everything right: boosted top-line revenue, improved margins, and audited his expenses line by line. Yet, the math still wasn't mathing. Instead of hunting for micro-expenses to shave down, we stepped back and looked at a foundational piece of his business: his Point-of-Sale (POS) system. By making one strategic pivot to replace a tool that no longer served him, we triggered a domino effect that eliminated a whole cluster of hidden app subscriptions and tech stack add-ons—putting $710 back into his bank account every single month. Key Takeaways Stop Squeezing Dry Lemons: Cost-cutting is essential, but when an expense line is tapped out, trying to "squeeze harder" won't yield results. You have to start asking a completely different question. Identify Foundational Tech: A single core platform (like a POS system) often forces you to stack secondary apps, subscriptions, and integrations just to keep it functioning. The Domino Effect of One Pivot: Replacing one foundational tool can instantly eliminate hidden peripheral costs that sit underneath your operations. Advice vs. Operating Systems: Catching a single cash leak gives you a one-time win; having a repeatable operating system allows you to identify and fix structural profit drains every single week. Resources & Next Steps Ready to stop guessing and start keeping more of what you earn? Learn more about the Inventory Genius Operating System to build sustainable profitability into your product-based business. Enjoying the show? Subscribe, rate, and leave a review to help other product-based business owners unlock their profit potential! Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  4. Aug 18

    #299: Why Free Shipping Wasn't Free

    The $8,000/Month Profit Leak Hiding in Plain Sight Every product-based business has a money mystery, and in this episode, I’m solving a big one. I recently sat down with a client whose business was generating over $2 million in annual revenue, yet she had almost nothing left in profit at the end of the year. When we dug into her numbers, we found a massive cash leak that was quietly draining $8,627.50 out of her business every single month. The culprit? Free shipping disguised as a customer perk. In this episode, I walk you through how we uncovered this hidden expense, how we used real data—not emotion—to make a tough call, and how fixing this single line item instantly transformed her bottom line. What We Cover in This Episode: The $8,000 Mystery: How a $2M+ business was bleeding cash despite strong sales. The High Cost of "Free": Why free shipping is often a hidden profit killer rather than a strategic perk. Overcoming the Fear of Losing Customers: Why the fear of changing a policy is often worse than the reality. Data Over Emotion: How side-by-side math made the decision to end free shipping completely obvious. Why You Don't Need More Advice: The difference between guessing your way to profit and using an operating system to build it on purpose. Key Takeaways: "Profit leaks rarely look dramatic. They look like a nice little thing you're doing for your customers, or a policy set up years ago that nobody has revisited. Cutting a cost isn't a gut decision—it's a data decision." — Ciara Stockeland Data removes the panic: When you analyze real numbers side-by-side (revenue gained vs. potential customer drop-off), the strategic choice makes itself. Revenue does not equal Health: Growing top-line sales without protecting your margin just creates the illusion of success. Focus on systems: Knowing your numbers is only step one; you need a financial operating system to consistently surface leaks and protect your cash flow. Resources & Next Steps: Stop guessing your way to profit and start building it on purpose! Work with Me: Learn more about the Inventory Genius Operating System and how we help product-based business owners uncover hidden cash. Subscribe & Review: If you enjoyed this episode, make sure to subscribe, rate, and leave a review so other business owners can find hidden cash in their numbers too! Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  5. Aug 11

    #298: Pt. 2 Courage, Clarity and Confidence with Your Money

    Welcome back to the Inventory Genius Podcast! In last week’s episode, my client Rebecca said something during our raw, unscripted chat that completely stuck with me: she talked about finding Courage, Clarity, and Confidence through the Inventory Genius program. That phrase resonated with me so much that I knew we needed a Part 2 to dig deeper into the nuts and bolts. Facing your business numbers isn’t just a math problem—it’s an emotional journey. In this episode, I break down what it really takes to transform your relationship with money and walk through the "3 C's" framework, sharing real client stories for each step along the way. Key Takeaways & What You’ll Learn in This Episode: Why Courage Must Come First: You can’t buy courage or find it in a budgeting app—it’s a decision to take the very first step and look at your numbers, even when you can’t see the whole staircase. How Clarity Arrives: Financial clarity doesn't happen before you do the work; it comes through the work. It accumulates layer-by-layer like compound interest. The Power of Real Confidence: True confidence isn't "faking it till you make it." It’s earned evidence from taking action, leading to better pricing, smarter decisions, and faster momentum. Real Client Success Stories: How "Mary Jane" went from over $1M in debt to turning her entire business around. How Sarah found the clarity to keep, restructure, and scale her business instead of selling it. How "Susie" gained the confidence to move her product to a 3PL, double her subscription box subscribers, and boost profitability. Episode Breakdown: Introduction: The origin of Part 2 and why the podcast is always 100% real, raw, and unedited. The 1st C: Courage: Facing the emotional math problem of money and overcoming the urge to avoid your numbers. Client Story (Courage): Mary Jane's story of tackling $1M+ in debt and massive payroll by taking one courageous step. The 2nd C: Clarity: Uncovering your financial picture, spotting patterns, and building a consistent operational rhythm. Client Story (Clarity): Sarah’s story of using financial clarity to decide whether to sell or keep her growing business. The 3rd C: Confidence: How clarity builds evidence, accelerates outcomes, and changes how you negotiate and price. Client Story (Confidence): Susie’s story of stepping out of her home, outsourcing to a 3PL, and doubling her subscriber count. Key Wrap-Up & Encouragement: How Courage  → Clarity  → Confidence works continuously to empower you as a business owner. Memorable Quotes: "Courage in your finances doesn't mean having it all figured out. Courage means taking that first step when you cannot see the whole staircase." "Clarity does not show up before you do the work. Clarity comes through the work." "Confident people take better financial action, and better financial action creates better financial outcomes." Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  6. Aug 4

    #297: Pt. 1 Courage, Clarity and Confidence with Your Money

    In this episode, I’m joined by Inventory Genius program graduate Rebecca Garzon. Rebecca brings a unique perspective to product-based business ownership: with a background in social work, grief, and therapy, she understands human behavior deeply, yet found herself facing hidden guilt, shame, and hesitation around her own business numbers. We walk through Rebecca’s year-and-a-half journey from feeling overwhelmed by financial baggage to becoming debt-free, confident, and consistent in her business. Key Takeaways The Three C’s of Growth: Transformation starts with Courage (making the initial investment and facing uncomfortable truths), leads to Consistency (building routines like Money Mondays), and finishes with Confidence (a direct byproduct of taking action). Confidence is a Byproduct of Action: You don’t need to feel confident or motivated before taking a step. Confidence forms after you consistently show up—even when the numbers aren’t perfect. Top-Line Revenue is a Vanity Metric: Focusing solely on gross sales masks expenses, taxes, and cost of goods sold. Understanding true profit and cash flow tells the full story. Practice Financial Hygiene: Just like brushing your teeth or washing your face every morning, looking at your numbers—ideally on "Money Mondays"—is a necessary habit for maintaining a healthy business. The Power of Accompaniment: Running a business can feel isolating. Being part of a supportive group lets you learn alongside peers, overcome imposter syndrome, and realize you aren't doing this alone. Episode Breakdown Welcome & Introduction Introducing Rebecca Garzon, her background, and her journey through the Inventory Genius program. Unpacking the Mindset: Shame and Avoidance Rebecca shares how her therapy and grief counseling background didn't make her immune to business shame, and why so many educated founders avoid facing their numbers. The Three C's: Courage, Consistency, and Confidence Why courage must come first, how consistent routines build momentum, and why confidence follows action. Overcoming Obstacles: Firing the Wrong Team Members Rebecca talks about the difficult but necessary step of replacing an accountant who wasn't serving her business and finding a trusted partner instead. Vanity Metrics vs. True Financial Health Why high sales numbers don't tell the whole story and how to separate emotional reactions from clear financial data. Developing "Financial Hygiene" with Money Mondays Why prioritizing your numbers at the beginning of the week positions you to make proactive—not reactive—business choices. Seeing the Big Picture Beyond Monthly Snapshots Understanding cash flow timing, invoice delays, and quarterly profit views so you stay calm and strategic. The Hidden Benefits of the Program & Wrap-Up How releasing financial stress frees you up to serve your clients better and lean into your true calling. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe More About the Episode Sponsor:T&O Strategic Advisory (http://www.tostrategicadvisory.com/) - Offering a wide range of tax and accounting services, including entity election and S-Corp advisory.

  7. Jul 28

    #296: Operational Efficiency Driven by Financial Clarity

    In this episode, I’m joined by my wonderful client, Kelly Chakerian, owner of Abide—a boutique home goods store with an integrated interior design division in California. Today is a super special day because Kelly is officially graduating from the Inventory Genius program! We look back at where Kelly’s business was just one year ago—feeling discouraged, constantly stressed by financial chaos, and checking bank accounts daily—and contrast it with where she is today. From structuring proper design fees to setting up clean bookkeeping systems and organizing her operational calendar, Kelly shares how gaining control of her numbers gave her back precious time, mental peace, and the ability to run her business with total confidence. Key Takeaways Financial Clarity Eliminates Operational Stress: Chaos in your bank account almost always spills over into operational burnout. Organizing your finances frees up the mental bandwidth you need to lead and grow your business. Valuing Your Time: If you offer design, styling, or consulting services alongside retail products, charging properly for your time is critical for long-term profitability. The "Monday Admin" System: Transitioning from checking bank accounts every single day to dedicating one day a week for financial check-ins completely removes day-to-day money anxiety. Setting Boundaries & Enjoying Life: Knowing your true numbers empowers you to step away. With a solid foundation, Kelly was able to plan and fund a 10-day summer closure to rest and re-energize with her family without fear or stress. You Don't Have to Be a Math Genius: You don't need a finance background to master inventory and business finances—even self-proclaimed "Type B" business owners and busy moms can do this with the right system! Episode Highlights Kelly shares where she was a year ago: seeing outward success in her store, but not seeing it reflected in her bank account. Restructuring service and design fees so you stop working for free and actually enjoy serving your clients. How clean bookkeeping and simple tracking systems take the intimidation out of finances. Stopping the cycle of daily bank account checks and adopting a structured weekly routine. Taking time off: How financial confidence allowed Kelly to safely shut down her shop for 10 days during slow season to spend time with her family. Why small adjustments can save independent brick-and-mortar shops from burnout and closure. Kelly’s parting words of encouragement for business owners who feel intimidated by their numbers. Memorable Quotes "Don't worry about what the numbers say, just track them. You can't fix what you aren't tracking." — Ciara Stockeland "The ability you had to open your own business—you have that same courage to learn about the ins and outs of your finances. If I can figure it out and learn, anybody can." — Kelly Chakerian Connect & Next Steps Share the Love: Know another boutique owner or entrepreneur who needs encouragement with their numbers? Forward this episode to a business friend! Ready to Master Your Inventory & Profits? If you're ready to transform financial confusion into total confidence, visit my website to learn how we can work together. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

  8. Jul 21

    #295: Raising Margin in a Resale Business Model

    We are joined by one of my wonderful coaching clients, Lisa Lantz, the brilliant owner of The Getup—a community-focused resale store that sells everything from newborn and adult clothing to accessories, kids' gear, and toys. Lisa is just a few short weeks away from graduating from the Inventory Genius program, and she has made absolute leaps and bounds over the past year. We have never had a guest on the show with this specific type of inventory-based business model, and the breakthroughs she has made with her numbers are going to blow you away. Whether you run a traditional retail boutique, a resale shop, or even a dropshipping business, Lisa’s journey holds some massive gold nuggets for you. Key Takeaways from This Episode: Consignment vs. Buy-Outright: Understand the financial risk of buying inventory outright from your customers versus running a traditional consignment model, and why your margins must reflect that risk. The Fear of Policy Changes: Why we need to "stay out of our customers' pocketbooks" and make business-first decisions without letting fear dictate our financial policies. Cracking the Cash-to-Credit Ratio: How tracking the exact ratio of cash payouts to in-store credit (which, for Lisa, sits consistently at 70% cash and 30% credit) allows for highly accurate cash-flow planning. Data-Driven Curating: Moving away from buying inventory just because "it's in good shape" to hand-curating based on high-margin, fast-turning categories (like discovering women's wear drove over 50% of Lisa's sales!). The Power of One-Dollar Levers: How focusing on just one simple lever—like raising your average ticket size by a small margin through employee training—can bridge massive sales gaps. Inside the Conversation 1. The Cash vs. Credit Conundrum Because The Getup is a buy-outright resale store, Lisa's customers can choose between cash or in-store credit (which now offers 10% more value) on the spot. When we first started working together, this model created a lot of cloudiness around her COGS (Cost of Goods Sold). We realized Lisa was paying up to 40% back in cash just to support her community and keep inventory coming in. But when you buy outright, you take on 100% of the risk if that item doesn't sell. We adjusted her payouts down, and despite her fear that she'd drive people away, not a single customer complained. "We hold off on making really important financial decisions out of fear of what people will think or say, and a lot of times, that story is only created in our head." 2. Finding the Ratios and Taking Control of Cash Flow Once we started digging into the data, we discovered a highly consistent pattern: 30% of her buyouts were store credit, and 70% were cash. Knowing this ratio changed everything. Instead of guessing, Lisa can now accurately map out her open-to-buy plan and know exactly how much hard cash she needs on hand each month. No more putting out daily financial fires! 3. Curating with Intention (and Saying "No" Gently) In resale, your inventory is a daily surprise. Lisa used to accept items simply because they were nice. Now, she uses her category data to make smart buying decisions. When she realized women's apparel made up over 50% of her sales, she knew exactly where to focus her efforts. We also talk about the delicate art of saying "no" to individual black-bag drop-offs without making it personal. 4. Moving the Needle on Average Ticket Size Our latest project is bridging a big sales growth gap not by wishing for random traffic, but by focusing on average ticket size. Lisa shares her strategy for bringing her part-time team into the numbers conversation, recording training videos, and why she is temporarily stepping back onto the sales floor to spot the operational puzzle pieces herself. Work with Me - https://www.ciarastockeland.com/work-with-meVisit the Bookstore - https://www.ciarastockeland.com/bookstoreSign Up for Free Weekly Tips and Trainings - https://www.ciarastockeland.com/subscribe

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5
out of 5
36 Ratings

About

Looking for a business mentor with decades of experience in business ownership, inventory and cash flow management, and client coaching? Get started with Ciara Stockeland’s Inventory Genius podcast. As a Fractional CFO and Profit Strategist, Ciara specializes in breaking complex business topics into bite-sized, actionable steps you can implement today. Tune in, get inspired, and learn from Ciara and her range of incredible guests. Discover why thousands of products-based businesses owners turn to Ciara for guidance on inventory management, debt reduction, e-commerce strategies, financial strategy, business growth, retail profitability, and more. Whether you’re a new business owner or a long-time entrepreneur, each episode with give you nuggets of information, insights and strategies you can start implementing now. For business inquiries please email: hello@ciarastockeland.com.

Information

  • Creator
    Ciara Stockeland
  • Years Active
    2020 - 2026
  • Episodes
    305
  • Rating
    Clean
  • Copyright
    © 2026 Ciara Stockeland
  • Show Website
    The Inventory Genius Podcast

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